How to write an executive assistant CV (with template)

By Indeed Editorial Team

Published 9 November 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

An executive assistant provides administrative support to senior administrators and management team members by completing various clerical tasks, such as drafting and editing correspondence and scheduling meetings. To become an executive assistant, creating a good CV that demonstrates your organisational skills and business expertise is essential. Knowing how to write a CV for executive assistant roles can ensure that you create a document that boosts your employability prospects. In this article, we explain what an executive assistant CV is, outline how to write one and provide a CV template and example that you can use to create your own.

What is an executive assistant CV?

An executive assistant CV is a document used by administrative professionals to secure an executive assistant position. This document outlines an individual's qualifications, experience, skills and any professional certifications that they have. Within this document, an individual may also explain their professional goals and provide summaries of their previous responsibilities. The content of these CVs usually varies, depending on the job description provided by the employer. This is due to some employers asking for different education or experience requirements. Because of this, it's essential for candidates to tailor their CVs to the position for which they're applying.

Executive assistants can work in several industries, such as finance, health care, telecommunications and information technology. Depending on the industry they're working in, an executive assistant's exact responsibilities can vary. Despite this, some of an executive assistant's general duties include:

  • organising a senior administrator's schedule

  • preparing and editing corporate documents

  • making travel and accommodation arrangements

  • organising and maintaining office database systems

  • setting up business meetings

  • acting as the point of contact for clients and external partners

  • screening and directing phone calls

  • taking minutes during meetings

  • maintaining office inventory

Read more: What is an executive assistant and how much do they make?

How to write a CV for executive assistant roles

Below, you can find out how to write a CV for executive assistant roles:

1. Choose a format

Choose a format that ensures employers read the most relevant information first. The most common structure that can help with this is the reverse-chronological format. This involves listing your latest experiences first. Moreover, consider the style of your document before writing your CV. For instance, you can use one-inch margins on all sides of the document and choose a professional font that employers can easily read.

Additionally, keep your font size between 11-12pt for the body text and 14-16pt for headings. Furthermore, try to keep your CV as short as possible, with a maximum length of two pages. Remember, you can always elaborate on the points mentioned in your CV in your cover letter or at the interview.

Read more: Common CV formats (plus when to use them and examples)

2. List your contact details

Start by listing your contact information, including your full name, email address, phone number and location. Putting this information first makes it easier for hiring managers to contact you to acquire more information or to update you regarding your application. When writing this section, double-check your phone number and use a professional email address. Some candidates also include links to their professional social media profiles or personal websites so that employers can find out more about them.

3. Write a professional summary

A professional summary is a short paragraph that provides prospective employers with insight into the experience, qualifications and skills you possess, alongside your professional goals. This is the first section of your CV that employers are likely to see and helps them decide whether to carry on reading. Professional summaries are usually two to three sentences long, so ensure that you only provide relevant information. In this section, try to include statistics that demonstrate your experience and achievements. Additionally, phrase the professional summary in a way that shows the employer how you can add value to their organisation.

Read more: How to write a profile summary in your CV: a guide

4. Mention your educational background

There are no set educational requirements necessary to become an executive assistant. Despite this, most employers expect candidates to have certificates or diplomas in relevant areas, like business support or business administration. Some employers may even expect candidates for these roles to have a business-related degree. When writing this section, list your educational qualifications in reverse chronological order. For each entry, include the qualification name, the name of the awarding institution and the date you completed the qualification.

5. Include your work history

Next, list your work history in reverse chronological order, starting with your most recent position and working backwards. For each entry, provide the job title, employer name and location and the dates of employment. Underneath your first job entry, include five bullet points that detail your primary duties and achievements. For subsequent entries, limit each role to three bullet points.

To support your claims, include metrics where possible. For instance, you can write answered over 50 client calls per week as opposed to answered calls. Additionally, make sure you use strong action verbs at the beginning of each point to create an impact on the reader.

Related: 450 CV action words to make your job application stand out

6. List your relevant skills

For this step, list the relevant skills you possess that the employer is also looking for in an ideal candidate. To do this effectively, review the job description to identify the required skills for this role. In this section, try to include between 5-10 skills, which include a combination of hard and soft skills. Some of the key skills to consider mentioning include:

  • Time management: Executive assistants carry out various responsibilities on behalf of senior administrators. When doing this, they often complete these tasks to strict deadlines and use their time management skills to do this.

  • Computer literacy: A lot of the duties that executive assistants perform are via computers. These skills ensure that they can use computer software appropriately to research, store and manage information.

  • Organisation: These skills ensure that executive assistants coordinate their responsibilities and prioritise imminent deadlines. By using these skills, executive assistants can ensure that they complete all tasks on time and to a high standard.

  • Financial reporting: Executive assistants usually monitor business expenses and create monthly, quarterly and annual reports. To do this, they use their financial reporting skills to ensure that they gather all the necessary information and present it in a cohesive and informative document.

Related: 10 communication skills to add to your CV (with definitions)

7. Proofread your CV

Finally, proofread your CV for any spelling, grammatical or formatting issues before submitting it. During this step, ensure that the formatting is consistent throughout the document. To do this stage effectively, read through your CV twice before asking a family member, close friend or colleague to review it, as they can provide you with useful feedback. Additionally, consider reading your CV aloud to identify and correct any awkward phrases.

Read more: How to become an executive assistant (plus skills)

CV template for executive assistant roles

Here's a CV template for executive assistant roles, which you can use to help you create your own:

[First name] [Last name]

[Phone number] | [Email address] | [City]

Professional Summary
[Two to three sentences that highlight years of experience, relevant skills, education or certifications and achievements as a professional.]

Experience
(For the most recent role, list 5 experience items. For previous roles, list 3.)

[Job Title] | [Employment dates]
[Company Name] | [City]

  • (Strong verb) + what you did (more detail) + reason, outcome or quantified results.

  • [Job duty]

  • [Job duty]

  • [Job duty]

  • [Job duty]

[Job Title] | [Employment dates]
[Company Name] | [City]

  • (Strong verb) + what you did (more detail) + reason, outcome or quantified results.

  • [Job duty]

  • [Job duty]

Skills
[Skill] | [Skill] | [Skill] | [Skill] | [Skill] | [Skill]

Education
[Degree and major], [Name of school or university]

Read more: A guide on how to make a CV template (with types and tips)

CV example for executive assistant roles

Here's a CV example for executive assistant roles:

Molly Merrygold
078888888882 | mollymerrygold@myemail.co.uk | London

Professional Summary
Task-driven executive assistant with five years of administrative experience in a corporate environment. Developed essential business management and database management skills to support day-to-day clerical, financial and operational processes. Proven ability to liaise with internal and external clients, monitor office inventory and schedule appointments.

Experience
Executive assistant | August 2017–December 2021
Excellent Public Management Ltd | London

  • increased productivity rates to 65% by reporting operational concerns, providing staff feedback and streamlining workflows

  • executed various administrative tasks, such as submitting expense reports, making travel arrangements and answering and directing phone calls

  • researched competitor trends and stored information on the database for senior administrators to consult

  • coached and mentored staff on company standards and policies

  • developed and implemented cost-effective procedures for office operations, leading to a 10% decrease in expenses

Personal assistant | September 2016–July 2017
Strong Business Organisation Ltd | London

  • greeted visitors, clients and contractors ahead of scheduled meetings

  • coordinated the director's schedule with client bookings to ensure there were no overlaps

  • responded to and forwarded over 50 emails per day and provided only essential information to the director to ease their workload

Skills
Financial reporting | Schedule management | Client and employee relations | Negotiation | Communication | Risk assessment and monitoring

Education
BA in Business Management | July 2016
Northernshire University

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