How to write an operations assistant cover letter (example)
Updated 12 April 2023
If you're applying for an operations assistant role, writing a cover letter gives you a chance to demonstrate your potential and convince recruiters that you're the right person for the job. The cover letter serves as an extension of your CV and helps you discuss your aspirations and qualities in more detail. Learning how to write a comprehensive cover letter may increase your chances of securing a position in less time. In this article, we define an operations assistant cover letter, discuss how to write one and review a template and example you may use as inspiration.
What is an operations assistant cover letter?
An operations assistant cover letter is a formal document and a standard component of a job application for this role. In the letter, you may provide additional information about your experience, qualifications and educational background. It also serves as a document from which recruiters may learn about your job-related accomplishments and what you did to succeed. Because the role of an operations assistant, sometimes known as an administrative assistant, is often an entry-level position, candidates may use their cover letters to discuss their career potential, like professional competencies they have with specific examples.
How to write an operations assistant cover letter
Writing a cover letter is a skill that you're likely to use throughout your career. Here's how to write a cover letter as an aspiring operations assistant:
1. Analyse the job description
Before you begin writing your cover letter, make sure to thoroughly analyse the job description. Make a list of specific keywords the employer used to describe their expectations and the role's responsibilities. This way, you may better understand what hiring managers expect to see in your letter and choose which of your accomplishments might increase your chances of getting the job. Here are some responsibilities of operations assistants to which you may refer in the letter:
greeting guests and scheduling appointments
organising and distributing documents and files
supporting department managers in their day-to-day work
preparing reports, briefing notes and correspondence materials
screening phone calls
2. Create your letter header
Leading the page, include your letter header. On the first line, write your full name. Proceed to the next one and include your phone number, email address and city. Make sure this information matches the contact section from your CV, as this helps a hiring manager to contact you.
3. Include the date and a formal greeting
Next, write the letter's date. Then, include one blank line and write a formal greeting. For example, you can refer to the hiring manager using their first and last name. If you don't know the hiring manager's name, you may simply open your letter with the words, 'Dear hiring manager'.
4. Introduce yourself
In the first paragraph of the letter's body, introduce yourself and mention in which open position you're interested. Use the first few sentences to express your excitement about the opportunity. You may also explain what about the company interests you and how your career aspirations may help you support the organisation in accomplishing its operational goals. For example, you might mention that your goal is to use your strong time-management and organisational skills to help the company's desk and admin team improve their efficiency.
5. Explain your background
Next, focus on explaining your background, including relevant experience and qualifications. If applicable, you may also mention your education. Use this paragraph to expand on the information you included on your CV. For example, you can discuss your contributions or accomplishments from previous jobs. As an aspiring operations assistant, you may demonstrate how your work helped your previous employers improve how their offices operate, or mention any adjustments or software you suggested they implement. Complete the paragraph by stating why you're the right candidate for the role and company.
6. Summarise your cover letter
Use the last few sentences to summarise the letter and express gratitude. For example, you might thank the hiring manager for their consideration. It's also advisable that you restate your interest in the role of an operations assistant and mention your availability, including how you prefer the hiring manager to contact you.
7. Include a close and signature
Lastly, include a complimentary close and your signature. For example, 'Sincerely' is a good closing you may use. If you're submitting a physical copy of the letter, remember to sign the letter manually.
Related: How to end a letter
8. Proofread and edit
After completing your letter, read your it several times. Focus on making sure there are no typos or mistakes. To make sure your letter is error free, you may use a free online editor. Although this step is voluntary, delivering an error-free letter demonstrates your professionalism and attention to detail, which are key skills for operations assistants.
Cover letter template
Using a template helps you save time and ensures you structure your letter the right way. Here's a simple cover letter template you may use:
[First name] [Last name]
[Phone number] | [Email address] | [City]
Dear hiring manager,
[Use the first paragraph to express excitement for the position, including the role title and the company name. Introduce yourself by explaining why you're applying for the job and how the job aligns with your career goals and what specifically draws you to the company.]
[Explain your relevant experience and qualifications without repeating what's in your CV. Highlight one to two relevant achievements with facts and data when possible. Explain why you'd be a good fit for the company.]
[Express gratitude. Summarise qualifications. Restate interest in role. Include a call to action, availability and preferred contact method.]
Example cover letter for an operations assistant
Reviewing example cover letters can help you understand what hiring managers expect when reading through your application. Here's an example letter for an operations assistant, which may inspire you to create your own:
+44 (0) 7878 345543 | email@example.com | London
14 November 2022
Clean Water Company Ltd.
Dear hiring manager,
I'm excited to apply for the Operations Assistant position at Clean Water Company Ltd. I have over two years of experience in administrative roles, where I was responsible for delivering complex administrative support to department managers and company executives. In the next few months, I plan to further expand my operations and administrative competencies working for a service-based organisation, which is why I've decided to apply for the open role at your organisation.
I began my career helping a local manufacturing company run their office, which made me passionate about using my organisational skills. I helped the company increase the productivity of its admin staff by 50% by implementing a new digital communication process. What makes me a great fit for the Operations Assistant position is my experience with data and expense management systems. I'm also familiar with complex calendar and meeting planning procedures, which I've used to coordinate cross-department meetings. I'd love to use my ambitious spirit and positive attitude to help create a great working environment at the company's desk office.
Thank you for your time and consideration. If you have any questions about my experience or skills, feel free to contact me via email or phone. I look forward to hearing from you regarding the next steps for the hiring process.
Please note that none of the companies, institutions or organisations mentioned in this article are affiliated with Indeed.
Disclaimer: The model shown is for illustration purposes only, and may require additional formatting to meet accepted standards.
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