Receptionist With No Experience Cover Letter (Template and Examples)

By Indeed Editorial Team

Updated 7 November 2022

Published 25 June 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Writing a strong cover letter is one of the most important parts of applying for a job. If you apply for a receptionist job with no prior experience, you'll want to include any relevant skills, education or non-professional work experience for the company to consider you as a candidate. Knowing how to structure this cover letter and what to include can help the hiring manager notice you. In this article, we discuss what a receptionist cover letter is, and how to create one even if you have no prior experience.

What is a receptionist cover letter?

A receptionist cover letter is an introductory letter that you write to a potential employer asking about a receptionist job. This letter includes how your experience, education or skills can best fulfil the duties of an open receptionist position.

Related: Receptionist cover letter examples (plus tips to write one)

How to write a receptionist cover letter with no experience

If you're applying to your first position as a receptionist, consider how your other work experience, education or skills can best fit the requirements of what the company is looking for. Here are few steps to writing your cover letter:

1. Write a header

A cover letter header includes your name, phone number, contact information, email and the date. If you have it, you may choose to include the recruiter's name and information as part of the header and address them directly. Ensure this information is clear and consistent with your CV so the recruiter can contact you for additional information or an interview. You might also include a subject line that states the name of the position, for example, 'Re: Receptionist Position.'

Related: CVs & Cover Letters

2. Add a salutation/greeting

If you have the recruiter's contact information, you can address them directly in the greeting. Be sure to include formal language here. For example, 'Dear Mr Hughes' is more appropriate than 'Hey Tom Hughes.' For a more general greeting, you can use 'Dear Hiring Manager.'

3. Express your interest

In the first paragraph, express your interest in the job. You might include where you heard of the open position or include detail about their company that inspired you to apply. Consider mentioning your top two to three skills that you intend to apply to the job responsibilities here.

Read more: 7 Powerful Ways To Start a Cover Letter (With Examples)

4. Describe your applicable experience, skills or education

Most receptionist jobs require little experience. Some might require GCSEs in English and maths, others might require previous typing or note-taking skills. If you've worked at other jobs, just not as a receptionist, show how you can apply your skills to the duties listed in a job description. If this is your first job, consider other activities, such as volunteering or school clubs, that prepared you for the role.

5. Express your thanks

In the last paragraph, express your thanks to the company for considering you. You might reiterate in a sentence or two why they should consider you as their candidate. The last thing to mention is how you hope to hear from them soon and to offer they contact you if they need more information.

6. Close the letter

Use a formal letter closing such as 'Sincerely'. This shows your professionalism, which is an important quality in a receptionist. Include your full first and last name at the bottom.

Related: How To End a Cover Letter

Cover letter template

Here is a template you can use when completing your cover letter:

[First name, last name]

[Phone number]

[Email address]

[Date]

[Formal greeting]

[Introduction sentence identifying what position you're applying to.]

[First paragraph describing who you are through skills and how you've applied your skills in previous scenarios]

[Second paragraph describing how your skill or previous tasks can help you perform the job duties]

[Statement of thanks]

[Formal closing]

Receptionist cover letter example with no work experience

Here is one example of a cover letter for a receptionist with no experience. In this example, the candidate has no prior working experience:

Jessica Madison

01234 555 666

jessica.madison@email.com

June 1, 2021

Dear Hiring Manager,

I'm excited to be applying for the open Receptionist position at Stonebrook Medical Clinic that I noticed on your website.

I've recently completed my schooling and GCSEs and am ready to start my career as a receptionist. Though I have no prior experience in this role, I am proactively joined and led several clubs at school. I was a lead editor for the newspaper club where my teacher described me as one of the most efficient volunteers the club had seen. I reviewed, accepted or rejected around fifty articles and media content a month and decided how we would organise each monthly publication. This has provided me with the ability to multitask in an environment such as yours.

As you can see from my CV, I had managed multiple roles in school activities like football, newspaper club and drama all while maintaining high scores in my grades. I know between scheduling appointments, answering phones and prioritising work under pressure, I will apply a lot of these learned schools at your facility. I maintain a positive attitude when completing any task and will continue to do so when representing Stonebrook on the phone and when people visit.

Thank you so much for your time and consideration. I hope we can arrange a time to discuss this on the phone in the next week. Please let me know if you have questions or if you need anything else from me.

Sincerely,

Jessica Madison

Receptionist cover letter with no receptionist work experience

Here is one example of a cover letter for a receptionist with no experience. In this example, the candidate has prior working experience but not as a receptionist.

Tom White

01234 111 222

tom.white@email.com

June 1, 2021

Dear Hiring Manager,

I'm excited to be applying for the open Receptionist position at the Yorkshire Paper Company I noticed on your website.

I've recently completed my schooling and GCSEs and have been working as a delivery driver for Barry's Pizza. Though I have no prior experience in this role, I have learned strong communication and interpersonal skills while delivering food to customers. I answered the telephones to take orders, cleaned up the shop at closing and delivered food within an hour of customer orders. I understand much of the job at the paper shop is answering phones so I think I could help fulfil those needs.

I don't have office experience, but I am a fast learner and can adapt to almost any situation. When people at the restaurant are sick, I can perform almost any role, showing how I am trained in many different areas. During busy hours, I help organise the orders by incoming time and ensure we deliver the oldest orders first. I intend to apply these skills to the required tasks of managing and sorting files for your office and prioritising where needed.

Thank you so much for your time and consideration. I hope we can arrange a time to discuss this on the phone in the next week. Please let me know if you have questions or if you need anything else from me.

Sincerely,

Tom White

Tips for writing a cover letter for a receptionist with no experience

There are several tips you can follow to ensure the recruiter notices your cover letter. Here is some advice to consider when writing:

Use active verbs

Using active verbs like 'sorted files' and 'answered phones' is more effective than generic verbs like 'did'. This shows the action you took to achieve certain tasks, even if you don't have prior experience. If you're including information about a school group, consider words like 'encouraged participation' or 'motivated classmates' to highlight the impact you made.

Highlight specific experience

Even if it's a little different from the job's responsibilities, you want to show how you're capable of working as a receptionist. Highlighting specific activities like your roles in clubs or volunteering can tell recruiters you can fulfil their duties. Your specific history highlights your unique experiences and that can help recruiters notice you.

Keep it short

With little experience, you might try to write a lot to make it look like you have more. Recruiters prefer a short and specific description of who you are, what you've done and what your skills are. State any previous responsibilities and keep it simple.

Showcase achievements

One of the biggest ways you can show your qualities is to discuss your achievements. This can be your marks, certifications or awards that you have received. Though you might not have professional experience, the recruiter sees this as someone else endorsing you for your performance which can help get you an interview.

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