How To Write an Email Asking for a Job (With Examples)

By Indeed Editorial Team

Updated 16 November 2022

Published 29 September 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Finding a company that's an ideal fit for you is an exciting thing. If the company doesn't currently have any job openings, you may consider taking a chance and reaching out to them via email to ask for a job and present your CV. There are some essential things to know to approach an employer this way successfully. In this article, we explain how to write an email asking for a job and provide two examples that you can use as inspiration for writing your own.

Related: How To Write a Formal Email (With Template and Example)

How to write an email asking for a job

Here are some essential steps to consider if you'd like to know how to write an email asking for a job:

1. Research the company

Researching the company you'd like to work for is a great step that allows you to better understand its structure. This step helps you determine what the company culture is like. For example, it's typical for applicants to choose more formal language to communicate with large firms. Similarly, if you're writing to a small private company, you may choose to include some informal elements but still keep the communication fully professional.

Related: Job Application Email: What It Is and How To Write One

2. Determine who to send your email to

Knowing who to send your email to is an essential step that helps you set the tone of your message. If you know someone at the organisation, you can ask them who handles job openings and email communications. In this case, be sure to mention your friend's name at the beginning of the email to explain where you got the employer's contact information. Writing an email to a small company often means that you're getting in touch with the CEO, director or owner.

3. Research the recipient

Having something in common with the recipient is a great chance to make a better first impression. You can determine that by conducting a web search or looking up the company's employees on a professional networking site. Consider indirectly mentioning the things you have in common. For example, if you attended the same university, you can mention its name when talking about your background.

4. Choose an effective subject line

Choosing an effective and clear subject line allows the recipient to immediately recognise why you're getting in touch and saves them valuable time. A proven method for constructing subject lines is to keep them relatively short. If you know the job title or the name of the position you're applying for, you can also consider adding that. For example, Senior Sales Manager, [Your name] or Job Posting #123: Senior Sales Manager.

5. Draft an outline for your email

Creating a draft of your email first is a great way to break down its contents and make sure you include all the important information. Remember that your email is meant to explain who you are, why you're writing and what makes you qualified for the role. Here are standard elements of an email asking for a job:

  • professional greeting

  • a few sentences to introduce yourself and state reasoning

  • one paragraph that explains your qualifications and briefly summarises your career

  • shorter paragraph about attachments, such as your CV

  • closing statement to thank them

  • professional sign-off

  • your signature

6. Start with a formal greeting

Once you've got your outline ready, it's typically time to start writing the email. Depending on your situation, there are a few effective and professional greetings you can choose to open your message. If you're unsure who handles email communication or HR at the company, you may want to use the universal phrase 'To Whom It May Concern' to start your email. If you'd like to avoid this phrase, you can also choose 'Dear [Department] Manager' or 'Dear Human Resources Professional'.

If you have the recipient's information, including their full name, but you don't know them personally, one of the best options that keep things professional is to use 'Dear [Last Name]', for example, Dear Mr Smith or Dear Ms Williams. In some cases, you may also find yourself in a situation when you want to write an email asking for a job to someone you already know. In a situation like this, you may consider using their first name, for example, Dear John, which is less formal but still keeps the tone of your email professional.

Related: Tips on How To Start an Email

7. Introduce yourself and explain why you're writing

Introducing yourself and explaining why you're writing allows the recipient to understand the context of your message. Be sure to mention this information in the first paragraph of your message. This way, you can give your email a nice flow and explain your reasoning before going into more details about your background or qualifications.

8. Describe your qualifications and ask for an interview

You can use the main part of your email to convince the recipient why you're a good candidate by describing your qualifications. This may include information about your educational background, previous roles or any skills that may help you succeed in this role. If your email is a response to a job offer that the employer posted online, be sure to refer to it. You can close the body of your email with a sentence where you'd ask for an opportunity to interview with the manager. This shows that you're confident and committed to getting the job.

9. Include a professional sign-off

A professional sign-off is a great way to close your email in a formal way. For example, you may use 'Sincerely' or 'Kind regards'. Be sure to follow that with your signature, which includes your full name and, if applicable, your professional title.

Related: How To End an Email

10. Attach a copy of your CV

Attaching a copy of your CV to your email is a great way to present your qualifications in a more organised way. Be sure to save it as a PDF and attach it to the message. In the body of your email, you can also mention that you're sending them your CV with all the essential info about your background and how to contact you.

11. Review your email before sending

Reviewing your email before sending it is a great way to eliminate any mistakes. You can use an online grammar and spelling tool and ask your friend or family member to read the message to give you their honest opinion. Making sure the email is error-free is a sign of professionalism and highlights your attention to detail.

Examples of emails asking for a job

Here are some good examples of emails that you can use to ask for a job:

Example 1

Consider this example if you're writing to a small business owner:

Dear Mr Williams,

I'm graduating from culinary school next semester and would be honoured to have the opportunity to begin my professional career working at your restaurant. I've admired your brand and work ethic since I was a child and your innovative approach towards the world's cuisines was the reason why I've decided to go to culinary school in the first place.

Throughout culinary school, I focused on refining my skills in creating new dinner entries inspired by my favourite recipes from your restaurant. I made them enter the school's annual competition and won, which made me even more ambitious and confident with my cooking skills. I would love to keep further improving my skills as a part of your team.

I'd love to have the opportunity to cook something for you to test my skills in practice. I've attached my CV to this email which lists some of my contact details, qualifications and other culinary accomplishments. Thank you for your time and consideration.

Collin Smith

Example 2

Here's an example email to a manager you don't know:

Dear Good Water Company Manager,

I've been following Good Water Company for a few years now, and I'm impressed at how you approach educating your followers about the essential elements of conscious living and ecology. I'm a recent Marketing and Media Management graduate, and I'd love to bring my passion for ecology and professional skills to a knowledgeable marketing team like yours.

During my university years, I've interned with a few eco-friendly brands helping them design their social media and content strategies, which is how my journey of conscious living has started. I also completed a six month advanced copywriting and SEO course to strengthen my storytelling and branding skills. I believe I can be a valuable asset to your company and continue sharing values and information using your brand's unique voice.

My CV is attached to this email and outlines my core qualifications and essential skills. I'd love to have the opportunity to present them to you or the company's marketing manager in an interview setting. Thank you for your time and consideration.

Kind regards,
Marie Jones

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