What To Include In a Thank You Email After an Interview (With Examples)

By Indeed Editorial Team

Published 20 May 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A job interview gives you the chance to position yourself as a strong candidate for the role. Writing a thank you letter after the interview allows you to continue to make a good impression on the potential employer. In this article, we discuss what to include in a post-interview thank you letter and provide samples to help you get started.

Related: Job Interview Tips: How To Make a Great Impression

Why is it important to write a thank you email after an interview?

Although it is not typically required, some employers expect to receive a thank you email after an interview. This shows them that a candidate is truly interested in the role they're applying for and are proactively trying to position themselves as the right candidate for the job. Sending a thank you letter allows you to share gratitude for the opportunity and gives you a chance to influence your potential employer's decision to hire you.

You may consider delivering a physical, handwritten copy of your letter if the recruiter asks that all communication during the recruiting process should be carried out this way. However, if you know their email address, it should be perfectly fine to send your thank you note electronically.

Related: Follow-Up Email Examples For After The Interview

What to include in a thank you letter after an interview

To make your thank you letter effective, you may want to add a few standard sections to it. Most thank you notes will include the following:

Subject line

A good subject line will allow your recipient to immediately recognise what the message is about. You may want to keep it short and straightforward to help them identify the letter easier. Try using something like: 'Thank you for the interview' if you're sending a formal letter or 'Thanks for meeting with me' if the interviewer is someone you know personally. Subject lines such as 'Great to meet you today' or 'Thank you for your time' are also acceptable.

Greeting

Including a salutation in your message gives it a nice structure and helps to make the letter easy to read. In an effective greeting, you may consider addressing the recipient personally, for example: 'Hi [Interviewer name]'. For more formal letters, it may be a good idea to mention their title or address them by their last name, like this: 'Dear [Title] [Interviewer surname]', 'Dear Dr. [Interviewer Surname]'.

Related: When to Use the Phrase, 'To Whom it May Concern'

Note of appreciation

The body of your letter should typically start with an expression of gratitude. This will show an interviewer that you are grateful for the opportunity to interview with the company and learn more about the role, as well as further express your interest in the position. This could like something like: 'Thank you for taking the time to meet me yesterday. It was great to talk about the Social Media Manager position'.

Experience and education recap

The interviewer may be aware of your qualifications and relevant work experience already, but briefly highlighting the most important ones in your thank you letter can show them that you're aware of the things that make you a good candidate for the role. For example, you can write something like this: 'I believe that my experience as Social Media Assistant at SoMe Inc. would allow me to work with multiple clients and meet deadlines without problems'.

Closing statement

Typically, a closing statement in a thank you letter will include a sentence encouraging the hiring manager to consider choosing you for the next stage of the recruitment process. You may also want to mention that it's possible for you to provide more detailed information about your experience, education or references if needed. Consider writing something like this: 'I look forward to discussing this opportunity more. Please, do not hesitate to get in touch if you need more information about my previous job or specific duties'.

Salutation and contact information

End your letter with a salutation such as 'Sincerely', 'Kind regards' or 'Best wishes'. After that, make sure to include your contact information including legal name, email address and phone number. This information is also available in your application, but listing it in the thank you letter can make it easier for the recruiter to contact you.

Related: How To End an Email

Attachments

In some cases, you may need to attach some files to the thank you email. This can occur if during the interview a recruiter asks for additional or detailed information about something you talked about in the meeting. It's also possible that some information included in your application, on your CV or in your cover letter, sparked their interest and they want to know more about it.

To properly attach files to your thank you message, make sure it's in the right format. The most popular formats are PDF and DOC. It's also important to make sure they don't miss the attachment. A good practice is to notify them about it in the email body by saying something like: 'Just like we discussed during our meeting, I am attaching two additional reference letters to this email'.

Thank you letter after interview examples

We have prepared some example thank you letters for you to use as inspiration when sending recruiters a message after a job interview. You can use one of our samples as a guide when drafting your own letter:

Short thank you message

This brief thank you message includes all of the essentials in a straightforward manner:

Subject line: Thanks for meeting with me

Hello Paul,

Thank you again for taking the time to meet with me yesterday. Our conversation about the Social Media Manager position was really interesting. It was great to learn more about specific job duties and how working in the digital department at your company looks like.

I look forward to discussing this opportunity with you more. Please do not hesitate to get in touch if you need additional information about my experience or references.

Thank you,

Jane Smith
Janesmith@email.com
+44 (0) 7654 123456

Related: How To Create an Effective Reference Letter

Formal thank you letter

In some cases, you may decide to send a formal thank you letter. Doing this is standard practice when applying for jobs in an industry that relies on more official interactions.

Subject line: Thank you for the interview

Dear Dr. Bailey,

Thank you for taking the time to talk to me about the Social Media Manager position yesterday. It was great to have such an inspiring conversation about key performance indicators, weekly tasks and company goals.

Your insightful industry knowledge and details about the position you shared during our meeting convinced me that the role would be ideal for my qualifications and career goals. I strongly believe that my experience gained during my time at SoMe Inc. will allow me to be a valuable contribution to the team and department.

I look forward to discussing this opportunity more. Please, do not hesitate to contact me if you need more information about my employment history.

Sincerely,

Jane Smith
Janesmith@gmail.com
+44 (0) 7654 123456

Informal thank you note

If you're applying for a position in a company that prioritises casual culture and communication, an informal thank you note may be appropriate. It's also a good idea to send a note like this if you personally know the interviewer.

Subject line: It was fantastic to meet you

Hi Paul,

Thanks again for taking the time to talk to me yesterday. It was great to learn more about the Social Media Manager role and hear your thoughts about it.

It would be fantastic to have the opportunity to use my uni degree and previous experience as Social Media Assistant to help with your company's social media strategy.

I'm here to help if you need more info about my experience or want to discuss this further. Thanks again!

Take care,

Jane
Janesmith@gmail.com
+44 (0) 7654 123456

Thank you letter with additional information or attachments

If at the end of your interview a recruiter asked you about providing additional information about your employment history, education or references, this is the kind of thank you letter you may consider sending them.

Subject line: Thank you for meeting with me

Hello Paul,

Thank you for meeting with me yesterday. It was great to hear more about the role of Social Media Manager and getting to know more about the company culture. The additional details you shared with me were really insightful and inspiring.

I think that my previous work experiences and career goals would allow me to succeed in this position and I would love to discuss this opportunity further with you.

As discussed during the interview, I am attaching to this email two additional reference letters and my undergraduate certificate. Please do not hesitate to contact me if you need more information about it.

Thank you,

Jane Smith
JaneSmith@gmail.com
+44 (0) 7654 123456

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