Job change announcement samples and definition: a guide

By Indeed Editorial Team

Published 29 June 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

While moving jobs is an exciting time, many employees find the job change announcement quite daunting. While it's true that employers and managers require time to come to terms with your new role, it's important to respectfully let them know as soon as possible. Announcing your new job gives you the chance to thank a former employer, touch on some accomplishments over the years and talk up your new opportunity. In this article, we answer the question 'What is a job change announcement sample?' and go through some of the key requirements to successfully write one.

What is a job change announcement sample (letter)?

A job change announcement sample, or in this case the actual letter, officially informs your employer of your decision to leave your present position. Resignation letters remain key, for certain companies, for their resignation process, while other employers consider them a matter of professional politeness rather than a legal requirement. The following make up some of the advantages of submitting a resignation letter:

  • Respect for your employer: By writing this letter, you indicate that you appreciate your employer's time and the job you performed while working for them.

  • Professional connection maintained: A professional resignation letter sets the tone for your departure, guaranteeing you leave the company on good terms and increasing your chances to request a reference in the future.

Related: How long should you stay at a job with FAQs and explanations

Job change announcement samples

Here are email sample job change announcements to review to help write your own:

Sample 1

Subject: Moving on – Kate Woo

I'm pleased to announce that I begin working at National Media Services on January 3rd as a member of the public relations department. With effect from December 16th, I will be resigning from my employment at Western States Marketing. It has been a pleasure working with the Western States team over the last four years, and this new role will enable me to devote my time and energy to social media marketing, which is my area of expertise.
The most heartbreaking aspect will be how much I miss having you as a customer. I take comfort in knowing that my colleague, Barry Anderson, will be handling my accounts going forward, so you will be in excellent hands.
Thank you so much for putting your faith in me to handle your marketing requirements. Please let me know if there is any way I can be of use to you in the future.

Kate Woo
(555) 868-5555

Related: What you should know about changing careers (plus tips)

Sample two

Subject: Some personal news – Ruby Smith

I'm delighted to report that I've accepted a position at as the director of the newsletter section. The new job begins, well, right now. But I'll stay here at the Neighbourhood News until June 13 to tie up any loose ends. Please stop by and pick up a handful of desk candy to keep as a memento of your visit.
To stay on the safe side, don't hesitate to contact me by email or phone at (555)(555)(5555) if you ever require a reference or a friend for a trivia night.
Thank you for being the greatest part of the finest job I've ever had and for making it possible. I'll miss every one of you more than words can express.

Ruby Smith
(555) 263-5555

When to send your job change announcement message

Refrain from mentioning your new job until the job offer is verified, you have a start date and you've signed your employment contract. It's not a good idea to make any announcements unless you're 100% certain that the new job is taking place. This negates the possibility of the job offer being taken back or the terms of the job offer being changed.

How to write a job change announcement

It's important to remain cautious when informing your colleagues and employers of your decision to leave your current position. The following refers to an example of how to write a new job announcement that expresses the appropriate tone while also including all the information you're required to provide. What you write in your letter or email is determined by who you're writing to and why you're writing. Consider these steps when writing a job change announcement:

1. Keep it short

Write your letters to customers and business connections that are succinct and cover the essentials, such as the fact that you're resigning and the best way to be contacted going forward. Express your happiness with your new job when you inform your friends and family about your new employment. If any of your connections assisted you with your job search, the job change announcement makes for an excellent moment to express your gratitude.

Related: Job role change: what to do when your responsibilities change

2. Include relevant information

In general, include the following information in your job change announcement:

  • you're resigning from your existing position

  • when you are going to leave

  • your new job title

  • when you intend to begin your new position

  • how much you're looking forward to taking on your new responsibilities

3. Make the public announcement

Emailing or social media messaging remains a suitable method of notifying people of a new job opportunity or career transition. If you wish to make a more official announcement, consider sending a letter, note or card to your contacts, along with your new contact information. Before sending out an announcement, it's a good idea to consult with your employer on how to inform your present company's clientele so that you're both on the same page about your plans. If you've signed a non-disclosure agreement, it's also important to eliminate any concerns about confidentiality.

Related: Job hopping: what are the benefits and drawbacks?

Job change vs career change

A job refers to any work you do to make money, but a career refers to your full professional path. From your first role in your chosen sector to your last job before retirement, your career path tends to encompass a variety of occupations. You can change industries or find a new type of role within the same industry when you change professions. Job-hopping, or changing employment more than twice every two years, gives the impression to prospective employers that you aren't interested in a long-term position.

In contrast, if you don't think a job is suitable for you, leaving provides you with the chance to make sure your future employment matches your professional objectives. In the end, it's important to decide when it is appropriate to move on to a new job or profession.

Why do individuals change jobs?

Changing employment remains an opportunity for some individuals to increase their job security. Others have concerns about achieving a decent work-life balance. For people wishing to change career paths, a new job helps them progress in their chosen field. People change occupations for many different reasons. These include:

  • an increased wage

  • better perks

  • attractive benefits

  • options to progress

  • a shorter commute

  • the ability to work from home

  • a more appealing working schedule

  • a fresh direction for your career

  • new challenges

  • a corporation that shares their values

  • possibility to explore hobbies and skills

  • possibility to relocate to a different places

  • improved work-life balance

  • stress reduction

Other important types of professional announcements

Other important types of professional announcements include:

Organisational change announcement

After an organisational change, an organisational change announcement informs employees of the new structure in the company. Since the organisational change applies to a range of situations, such as new or leaving colleagues, and it alters how employees do their daily tasks, it's important to inform employees as soon as possible. Some organisational changes help to establish a welcoming workplace right away. It also communicates information so that all team members remain aware of where to report any work-related tasks. This announcement describes how staff conducts their jobs, including where to go with issues and any customer service changes.

New employee announcement

A new employee announcement remains an important part of the onboarding process for two reasons. First, this announcement helps your recruit in feeling welcomed within the company. Second, announcing new hiring guarantees that the rest of the team or firm is aware of the recruit's presence. This announcement helps other employees understand how they may collaborate with the recruit and provides a simple way for them to say hello.

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