How to write a nursing resignation letter (with examples)

By Indeed Editorial Team

Published 25 May 2022

If you're looking to leave your job as a nurse, it's important to draft a professional and well-written resignation letter for your employer. A good resignation letter can help make the process much easier for both you and your employer to handle and improve the chances of maintaining a good relationship with the company moving forward. Learning how to write a nursing resignation letter requires an understanding of formatting and what to include in the letter itself. In this article, we look at how to write a nursing resignation letter and offer tips and examples.

What is a nursing resignation letter?

A nursing resignation letter is a formal document that you provide an employer to let them know you're intending to resign from your position at the company. As it's a professional document, it's important that you write it in a formal, neutral and professional manner. Include key information in the document, such as what your last day of work is, bearing in mind any notice period.

Who you address the nurse resignation letter to varies depending on the structure of the company. It could be your employer, manager or the human resources department. It's quite common for nurses who are intent on resigning to first have an in-person discussion with their boss before handing in a nursing registration letter. This allows both the nurse and the employer to discuss the situation further and determine any ramifications that may result from the nurse resigning. Usually, the resignation letter goes to the employer after this discussion, so it's a good idea to draft the letter in advance.

Related: Resignation letter due to a career change: tips and examples

What to include in a nurse resignation letter

Your nurse resignation letter is one of the final professional impressions you leave with your employer while working for them, so try to keep the tone positive. If you can establish a positive experience with your resignation letter, you are more likely to maintain a good relationship with your employer. This is helpful for references and potential employment with the company in the future. Try to incorporate the following aspects in your nurse resignation letter:

  • header, including contact information, current date and contact details for your employer

  • formal introduction such as 'to whom it may concern' or 'dear sir/madam'

  • intention to resign statement, including your title and last date of employment

  • reason for leaving (if applicable)

  • general offer to help with training new staff for the role (if applicable)

  • thank you statement to the company and colleagues you've worked with

  • closing statement that includes 'sincerely' or 'with regards' to close the letter

  • signature and printed name

The most important aspect is to let your employer know what your final working day is. This varies depending on your contract, but a standard notice period is 2 weeks. It's a good idea to discuss the end date with your employer in case they require you to work longer.

Related: Guide: how to write a resignation letter while on sick leave

Tips for writing a nurse resignation letter or email

You can send a nurse resignation letter via letter or email, depending on your preference. To help you draft a competent nurse resignation document, consider the tips below:

Resignation letter tips

It's important that your resignation letter is concise, well-formatted and formal. To ensure your resignation letter meets these requirements, consider the following tips:

  • Keep it brief: Try to keep your resignation letter as concise as possible while still conveying the important information. Ensure it's at most a single page, and if there's additional information to cover, you can discuss it with management at a later date.

  • Use a professional font: Make your letter look formal and professional by using the right font type, such as Calibri, Times New Roman or Arial. A font size between 10 and 12 makes it easier to read.

  • Format correctly: When formatting your letter, ensure that spacing and margins are correct. Align the body of the text so it's left-aligned and create 1-inch margins for legibility.

  • Proofread the final draft: Make sure that there are no spelling or grammatical errors in your resignation by proofreading it. If you can, ask someone else to proofread it too for additional peace of mind.

  • Remember to sign it: Your signature is an important part of the resignation letter, so include it if you can. Alternatively, you can use a digital signature rather than a handwritten signature.

Related: How to write a part-time job resignation letter

Resignation email tips

If you're writing a nursing resignation email, try to incorporate the following tips:

  • Make the subject line clear: Your subject line is essentially the title of your email, so make sure that it clearly states that it's an email regarding your resignation. The title might read, 'your name - notice of resignation'.

  • Drop the header: It's not necessary to incorporate a header in your email, but make sure the remaining elements of a resignation letter go in the email.

Related: How to write a resignation letter

Example of nurse resignation letter

To help you create a professional nurse resignation letter, you can use the following examples as a guide:

08/04/2022

John Smith

ABC Care Home

123 Main Street,

Springfield

Dear Mr Wilson, I am writing this letter to outline my resignation from ABC Care Home as a care home nurse. This will take effect in 2 weeks, making my last working day 22/04/2022.

I've thoroughly enjoyed my time working at ABC Care Home and found the staff and clients friendly and a pleasure to work with. My time here has been excellent for my development in the role, and I'm grateful for the opportunities provided to me here. The team at ABC Care Home were compassionate, kind and helpful every step of the way and I'm lucky to have worked with such incredible people.

I would like to offer my kindest wishes to all of the staff at ABC Care Home and hope they have a bright, successful future. My reason for leaving is developmental, as I'm looking to advance my career further and unfortunately, there is no more room for growth at ABC Care Home. It's with a heavy heart that I'm leaving, but I'm grateful for the opportunity to work here.

I'm more than happy to help with onboarding during my notice period to help new workers transition into the role that they'll be filling. Please let me know if you would like to arrange this. My email address is John.Smith@email.com, or you can call me on 012345678910.

Kind regards,

John Smith

Related: How to write an immediate resignation letter (with template)

Example of nursing resignation email

In some instances, it might be more suitable to send your notice of resignation as an email, rather than a letter. To help you draft a nursing resignation email, use the following example as a guide:

Michael Scott - Notice of resignation

Dear Dr House,

I'm writing to offer my resignation from the role of auxiliary nurse at Sacred Heart Hospital effective 08/04/2022.

My reason for resigning from my position is that I intend to advance my career further by attending University. I would like to thank you and the team at Sacred Heart Hospital for providing me with a range of useful skills and experience that will help progress my career in healthcare. If you would like me to assist with training or onboarding new starters who will be taking on my previous role, please let me know.

I'll be happy to work with them during my notice period. I have worked in a few different areas of the hospital, so I can help train staff across a few different specialisms if required.

I would like to thank you again for this experience. Working with the team at Sacred Heart Hospital has been a true blessing, and I wish everyone there a long and fruitful career.

Warm regards,

Michael Scott

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