What to include in a resignation letter for personal reasons

By Indeed Editorial Team

Published 24 May 2022

There are many reasons why an employee may decide to resign from a job. Usually, this is to move on to another role, but sometimes this can be due to personal reasons. If you want to resign from your current role due to personal reasons, you might be wondering what to include in your letter. In this article, we discuss the importance of writing a resignation letter for personal reasons, outline what to include in these resignation letters, and look at a template and some examples to help you write your own.

What is the importance of writing a resignation letter for personal reasons?

A resignation letter for personal reasons is a formal notification in writing to an organisation, which states that you want to terminate your employment with them due to certain personal circumstances. These letters are important to get right as you may require a reference from your employer in the future when looking for alternative roles. Being diplomatic and staying professional is therefore essential and a key part of this involves providing a written letter of resignation that outlines your final day of work.

While your employer may ask you, you're not required to state your reasons for leaving, but you can if you feel comfortable doing so. If you decide to leave your role for personal reasons, try to provide as much notice as possible and limit your reason for leaving, if you want to disclose this, to only one or two sentences.

Related: 6 types of resignation letter templates

What to include in your resignation letter

When resigning for personal reasons, the key points to include in your resignation letter include:

Reason for leaving

Start your letter by immediately stating that you want to resign and try to keep the letter as concise as possible. When resigning for personal reasons, you're under no obligation to get into specifics, especially if the situation is sensitive. Instead, you can just state that you want to leave your role due to personal reasons. Then, if you feel comfortable doing so, you can discuss these reasons in more detail with your manager in a face-to-face meeting.

Final working day

When writing any resignation letter, it's vital that you notify your employer of your last working day. If you're resigning for personal reasons, this may involve providing less notice than the notice period outlined in your contract or not providing any notice at all. Different organisations have different approaches, so it's key to discuss a shortened notice period as soon as possible. This enables the manager to put a plan in place for your replacement quickly, which reduces any possible disruption to the organisation's operations.

Transition period

While this is optional, it can benefit employees to offer assistance to their employer in the transition period. This may involve training or recruiting their replacement and can help you to leave your role on good terms. Alongside mentioning your willingness to help during the transition period, it's also good practice to thank your employer for the opportunity to work for them, particularly if you've developed some useful skills during your employment.

Resignation letter template for personal reasons

Below, you can find a resignation letter template for personal reasons that you can use to make your own:

[Your name]
[Your address]
[Your relevant contact information]

[Date]

[Name of your manager/supervisor and their position
Name of the organisation
Their relevant contact information]

Dear [manager or supervisor's name],

This letter is to formally notify you of my resignation from my role as [role title] at [name of organisation]. Due to personal reasons that are outside of my control, I have decided to step down from my position. My last working day will be [date of last working day].

While I appreciate that this is not an ideal situation for the organisation, I will do my best to ensure that the transition is a smooth one and I am happy to assist with finding and training my replacement. Additionally, I intend to make sure that I hand over all my duties and responsibilities effectively.

I have considered this matter very carefully and personally feel that this is the right thing to do at this time. I want to thank [name of the organisation] for all the opportunities and support over the years. I wish you all the best for the future.

Sincerely,
[Your full name and signature if required]

Related: Resignation email: tips, templates and examples

Resignation letter examples for personal reasons

Below, you can find resignation letter examples for personal reasons that cover different notice periods, which you can use to create your own:

Resigning with 4 weeks' notice

Here's an example of this type of resignation letter that provides four weeks' notice:

John Smith
52 Cloud Lane, London, SW1 TN3
john.smith@email.com

10/04/2022

Ann Jones, Regional manager
Clarks Accountancy
ann.jones@clarksaccountancy.uk

Dear Ann

I am writing to formally notify you of my resignation from my position as an accountant at Clarks Accountancy. I have hugely enjoyed my time here and I am very thankful for all the support and career development I have received. Due to personal family issues, I have decided to leave my position at this current time. As per my contract, my notice period is four weeks, meaning that my last day of work will be 10/05/2022.

I want to thank you and the rest of the management team for your support during this time and throughout my career as a whole. I will ensure that I do everything I can to make this transition as smooth as possible. Please let me know if there is anything you especially require from me.

Again, I offer my thanks to you and the rest of the team at Clarks Accountancy.

Sincerely,
John Smith

Resigning with less than 4 weeks' notice

Below is an example of this type of resignation letter that provides less than four weeks' notice:

John Smith
52 Cloud Lane, London, SW1 TN3
john.smith@email.com

10/04/2022

Ann Jones, Regional manager
Clarks Accountancy
ann.jones@clarksaccountancy.uk

Dear Ann,

It is with deep sadness that I write to inform you of my resignation from Clarks Accountancy. This is due to a personal family issue that requires my immediate attention. Due to the immediacy of this situation, I am requesting a shortened notice period of two weeks.

While I appreciate that this is not an ideal situation for the company, I am going to do my utmost to make the transition a smooth one and will be happy to assist with finding and training my replacement. I also want to assure you that I plan to hand over all my duties and responsibilities correctly.

I want to thank you again for the many happy years that I have had while working in this role. I am going to miss the team and my position very much. Please let me know if there is anything you specifically require from me and I will be more than happy to oblige.

Sincerely,
John Smith

Related: How to write a professional resignation letter (with steps)

Resigning with no notice

Below, you can find an example of this type of resignation letter that provides no notice period:
John Smith
52 Cloud Lane, London, SW1 TN3
john.smith@email.com

10/04/2022

Ann Jones, Regional manager
Clarks Accountancy
ann.jones@clarksaccountancy.uk

Dear Ann,

I regret to inform you that due to a serious personal family matter I have decided to resign from Clarks Accountancy. Due to the severity of this issue, I am afraid that my resignation is effective immediately and I am unable to complete a notice period. This is due to reasons that are outside of my control and I request the support of Clarks Accountancy at this time.

I appreciate that it is not company policy to resign without serving a notice period, and so I am committed to doing whatever I can to support the company in my remaining days here. I have huge amounts of respect for the company and my colleagues and want to give as much support as I can.

Lastly, I would like to thank you for all the support that you and Clarks Accountancy have given me, both personally and professionally. I wish you all the best for the future.

Sincerely,
John Smith

Please note that none of the companies, institutions or organisations mentioned in this article are affiliated with Indeed.