How to write a retail resignation letter (with example)

By Indeed Editorial Team

Published 5 July 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A professional retail resignation later allows you to leave your position and remain on good terms with your employer. It details all the necessary information your employer requires to process your leave. Knowing what to include in a resignation letter for retail ensures you create one that's both formal and appreciative in tone. In this article, we discuss what a retail resignation letter is and what to include in it, and outline how to write a resignation letter for retail with a template and example.

What is a retail resignation letter?

A retail resignation letter is a formal document that notifies your employer you're leaving your retail position. It communicates when you intend to leave and your reason for doing so. The letter serves as an official record and formalises your departure from your current place of work.

You can handwrite, type up, print or send your letter via email to your employer. A resignation letter for retail allows you to leave your retail position graciously and on good terms. Leaving on good terms is essential when requiring a reference from your manager for future retail positions. It sets you up for a smooth transition into your next opportunity, as human resources can use the letter to file your departure.

Related: How to become a telesales representative (with key skills)

What to include in a resignation letter for retail

Some elements to include in your resignation letter for retail include:

  • Intent to resign: This involves a clear statement at the beginning of the letter that outlines that your purpose for writing is to resign.

  • Date of resignation: Include specific details, such as your last day of work, in the letter so that employers can make necessary arrangements regarding your departure.

  • An explanation: Including a brief explanation for your departure prevents any follow-up questions, especially if your resignation is sudden.

  • A statement of appreciation: Expressing gratitude reinforces your desire to end on good terms with the employer and detail what you've learned from the work experience.

  • An offer of assistance: Some resignation letters include an offer to help with the transition. This allows the employee to leave with closure and a sense of respect.

  • Questions: You can use a resignation letter to query the next steps of the resignation process or to ask questions about your final pay or benefits.

  • Contact information: Including contact information makes it easier for your employer to get in touch with you if they require further information.

How to write a retail resignation letter

Once you know when you're leaving your retail position, you can begin writing your letter of resignation. There's a necessary structure to follow when writing your resignation letter to ensure you include all the important information and remain professional. Steps on how to write a resignation letter for retail include:

1. Use appropriate formatting

Since a resignation letter is professional correspondence, follow the standard business letter format. Choose a professional font, such as Times New Roman or Calibri, and ensure the font size is readable. The recommended font size is between 10pt and 12pt. Include one-inch margins on all sides of the document.

2. State the date and your contact information

Start the letter by listing your contact information. This includes your full name, home address, phone number and email address. It's standard practice to left-align this information. Afterwards, leave a blank line and then state the date. Leave another blank line before writing the employer's name and address.

3. Use a professional salutation

A salutation is a greeting at the beginning of the letter that addresses the person you're writing to. Address your resignation letter for retail to your manager unless human resources have directed you otherwise. Use a professional salutation in your letter, irrespective of whether you're on friendly terms with your employer. Some professional salutations include:

  • Dear

  • Hello

  • Good morning

  • Good afternoon

Alternatively, you may prefer to start the letter with just the name of your employer, such as Mrs Smith.

4. State your intent

Begin your letter with a clear statement that outlines your intent to resign from your current retail position. Keep this sentence brief and to the point to avoid confusion. Follow this sentence with the date of the last day you intend to work.

5. Give an explanation

In your next paragraph, explain why you're leaving the company. Be sure to keep this section brief and avoid oversharing. Aim to keep your explanation within one to two sentences at most. You could simply state that you're leaving for personal or family reasons, or because someone has offered you a position elsewhere. Only outline your reasons if you feel comfortable doing so, otherwise skip this section.

6. Offer help

If you're comfortable doing so, express your willingness to help your employer with the transition. This could involve training your replacement or helping find someone to fill your position. Only offer to help if you have adequate time remaining before your departure. By offering help, you're promoting goodwill among your co-workers and managers and setting yourself up to leave on good terms. Since resignation letters are usually kept on file, employers can consult the document when making a reference and talk about your willingness to support the company before your resignation.

Related: Four different reference letter templates for you to use

7. Express thanks

Express gratitude for the time spent at the company and the opportunities it afforded you. You can include a brief statement on what the job has taught you or reference specific skills that you've learned and which you intend to use in a future position. Inform your manager that you appreciate their support and have enjoyed being a part of the retail team. Make sure you come across as sincere in your appreciation by avoiding overdoing it.

Related: How to write a thank you team letter (with examples)

8. Close and sign

Finish your letter with a formal closing. Some potential options include:

  • Yours truly

  • Sincerely

  • Best regards

  • Appreciatively

  • Yours respectfully

Type your name underneath the closing to sign off the document. If you plan on printing the resignation letter, leave a space for your signature and then type your full name.

Resignation letter for retail template

If you're struggling with how to format your resignation letter for retail, consider following this resignation letter for retail template:

[Your full name]
[Home address]
[Phone number]
[Email address]

[Date]

[Employer/HR manager name]
[Title]
[Company name]
[Company address]

Dear [name],

This letter is to inform you of my formal resignation from my position as [job title], from [last day of work].

[Provide one or two sentences on why you're leaving].

During my remaining [timeline], I am more than happy to help make the transition as smooth as possible. I can continue with my responsibilities until this date and can help find or train my replacement where necessary.

I would like to thank you for your support during my time working at [retail company name], I'll miss my co-workers and the management team dearly. This job has taught me invaluable skills, such as [skill] that will help me in the future.

Kind regards,

[Your signature]

[Full name]

Resignation letter for retail example

Reading a retail resignation example can help you when it comes to writing your own. An example of a letter of resignation for a retail position includes:

John Smith
012 Copper Drive
222-111-2345
john.smith@myemail.co.uk

Friday, 29 April 2022

Cecilia Brown Retail Manager Clothes and Co.
123 Poly Road, London,
LO 123

Dear Mrs Brown,

Please consider this letter as my formal resignation from my position as a sales representative, effective 13 May, two weeks from now.

I am leaving my position due to personal reasons. I apologise for any inconvenience my resignation may cause, yet I am to help make the transition as smooth as possible. I can continue my sales responsibilities over the next two weeks and am more than happy to help find or train a replacement if necessary.

I would like to thank you for your support throughout my time working at Clothes and Co. I have learned invaluable customer service and marketing skills that I know will serve useful in the future. I will miss everyone on my sales team dearly, plus the management team.

Yours sincerely,

John Smith

Resignation letter tips

Some general resignation letter tips to consider when writing the document include:

  • Give at least two weeks' notice: Send the letter at least two weeks in advance of your departure where possible so that the employer has enough time to make follow-up arrangements. If you've previously discussed your departure with the employer, stipulate this in the letter.

  • Be concise: Keep your letter short and concise with two or three paragraphs. This prevents your manager from getting lost in unnecessary information or details.

  • Keep it positive: Leave the company on good terms so that you can contact your employer for future references and draw on their professional network where necessary. Even under unfortunate circumstances, remain professional by writing a polite and gracious departure letter.

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