Skip to main content
Post your CV and find your next job on Indeed!

evening administrator jobs

Sort by: -
    • Maintain Holiday and sickness records for all employees.
    • Process holiday/cancellation slips in a timely manner.
    • Collate and file paperwork as required.
  • View similar jobs with this employer
    • Working pattern: Varied shifts including mornings; afternoons; evenings and weekends – all will be discussed at interview.
    • We are looking for an experienced administrator to join our busy Student Hub Team.
    • The student Hub team provide a welcoming one stop shop for all enquiries from…
    • Supporting the running of the main reception during our evening hours.
    • Reporting into the Team Leader - Curriculum Admin and Reception, in this post you’ll…
    • Social Media Photography & Video: Under the direction of management holder is responsible for capturing high-quality footage of lessons, activities, evening…
    • Willingness to work flexibly, including occasional evening meetings for Board/Committees.
    • Responsible for : No line management responsibility.
    • Flexibility to work occasional evenings when required.
    • As many of our clients operate during standard business hours, some evening visits will be required to…
    • Schedule:* Monday to Friday, with a mixture of morning and evening shifts across our Prestwick and Stewarton clinics.
    • Answering telephone and email enquiries.
    • Applicants may be required to work some evenings, weekends and Bank Holidays.
    • Hoburne Team Card which includes 50% off Food and Drink.
    • There will also be occasional evening and Saturday morning work for key events such as open days and admissions activities.
    • Good standard of general education.
    • Be flexible in working hours and days, including evenings and weekends when required.
    • This is a full-time position requiring flexibility to meet the needs of…
    • The successful candidate will work primarily on site one day per week on Mondays, with flexible working arrangements, and will attend occasional evening or…
    • Reporting to the Maintenance Manager, you will provide comprehensive administrative support to the Maintenance Department, helping to ensure the efficient…
    • We also host events like parents’ evenings and seasonal celebrations to strengthen home nursery connections.
    • 33 days annual leave including bank holidays, with…
    • You will be offering warm, hospitable, and efficient service to all patients, aligned with our vision and customer satisfaction values.

People also searched:

part time evening administrator
evening part time
evening remote part time
night
night shift
office
office administrator
part time evening
receptionist
saturday

Job Post Details

This job has expired on Indeed
Reasons could include: the employer is not accepting applications, is not actively hiring, or is reviewing applications

Receptionist - Coventry - job post

HM Prison & Probation Service
3.0 out of 5 stars
Coventry•Hybrid work
Part-time, Full-time

Location

Coventry•Hybrid work

Benefits

Pulled from the full job description

  • Childcare
  • Annual leave
  • Employee discount
  • Company pension

Full job description

General Information

Salary
£23,583 - £25,210
Working Pattern
Full Time, Part Time
Vacancy Approach
External
Location
Coventry
Region
West Midlands
Closing Date
12-Jan-2026
Business Unit
PDU Coventry (2021)
Post Type
Permanent
Civil Service Grade
Other
Number of jobs available
1
Reserve List
12 Months
Job ID
13150

Descriptions & requirements

Job description

Overview of the job

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided. The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must ad to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.

Summary

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

Responsibilities, Activities & Duties

The job holder will be required to carry out the following responsibilities, activities and duties:
  • To be first point of contact for Probation Service and greet people on probation and visitors professionally both face to face and via telephone and email, logging their arrival and departure, ensuring the appropriate member of staff is notified and issue visitor passes and security fobs as necessary.
    • Through observation and situational awareness to use tact and diplomacy to diffuse potentially violent situations and recognising w
  • additional support is required, be that internal management or external security/policing presence, and to be alert to conversations that might indicate a safeguarding/risk issue and take appropriate remedial action such as emailing the Probation Practitioner and updating Delius.
  • Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
  • To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
  • To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
    • To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and w necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments w
  • trained.
  • To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.
    • W
  • necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:
  • Process and update computer based and manual files and filing systems
  • Use a range of computer software in providing comprehensive administration support
  • Produce a range of documentation and correspondence
  • To access databases for information as necessary and input information as required
  • Scanning and archiving data, some of which is sensitive and highly confidential
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Behaviours

  • Delivering at Pace
  • Communicating and Influencing
  • Changing and Improving
  • Managing a Quality Service


Ability

  • Must have proven proficiency in ICT skills across the full range of Microsoft Office applications
  • Must have excellent verbal and written communication skills


Experience

Desirable

  • Has worked in criminal justice field
  • Has experience of working in high pressure/stressful working environments
  • Has experience in customer relations


Technical

Qualifications Essential

GCSE A*-C Grade (or equivalent) including Maths and English (and Welsh w
  • applicable) or proven track record in commensurate role
Qualifications Desirable
  • IT qualification equivalent, i.e. ECDL/CLAIT or equivalent work experience to the competency level of ECDL


Hours of Work (Unsocial Hours) Allowances

Additional payments are made for working unsocial hours.


Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements w business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, w they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS’ Flexible Working policy.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays. Leave for part-time and job share posts will be calculated on a pro-rata basis

Pension

The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF). Please visit www.gmpf.org.uk for further information.

Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. T are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender.

Eligibility

All candidates are subject to security and identity checks prior to taking up post

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

  • To Transformative Business Services (0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk);
  • To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
    • To the Civil Service Commission (details available
  • )

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wver it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

Reserve list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Contact Information
If you are an external candidate, you will start on the lowest pay point of the pay scale advertised

MoJ:

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference: 13150

HMPPS

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference: 13150

Job Description Attachment

  • PS-JES-0109 Receptionist v2.0.pdf (Job Description Attachment)

Select new file

Application form stage assessments

Behaviours
Behaviours Application Form Question Word Limit
250
Delivering at Pace
Communicating and Influencing
Changing and Improving
Managing a Quality Service
Experience
We will assess your experience for this role via the following methods
Statement of Suitability
Evidence of Experience
Statement of Suitability
Technical
Technical Questions Application Form Question Word Limit
250
Please provide proof of GCSE C or above/equivalent in a relevant subject (or appropriate practical experience) & IT Skills: Microsoft: Word, Excel, Outlook and PowerPoint.

Interview stage assessments

Interview Dates
To be confirmed
Behaviours
Delivering at Pace
Communicating and Influencing
Changing and Improving
Managing a Quality Service
Strengths
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed .
Level of security checks required
DBS Standard

Use of Artificial Intelligence (Al)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. W plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Let Employers Find YouUpload Your Resume