event jobs in London

Overview

We are looking for an experienced and highly organised Events Project Assistant to join our small, collaborative team and support the delivery of client projects across sporting events, horseracing, festivals, and other live event environments.

This is an excellent opportunity for someone with around 2 years’ experience in events, project coordination, event production, exhibitions, experiential marketing, branding/signage, or a similar environment, who is ready to develop their skills and take on greater responsibility.

You will work closely with our Account Managers, supporting them with the coordination and delivery of client projects from planning through to onsite completion. You will have regular client, supplier, and onsite interaction, so we are looking for someone who is confident, professional, and capable of working independently within clearly defined responsibilities.

This is a varied role that would suit someone who enjoys working at pace, solving problems, communicating with people, and seeing projects come together in a live event environment.

Duties

• Project & Event Coordination
• Support the Account Manager with the planning and coordination of client projects from initial brief through to completion.

Client & Supplier Communication

• Build and maintain positive, professional relationships with clients, suppliers, and subcontractors.
• Support the Account Manager with day-to-day client communication and project updates.
• Respond professionally to routine project queries and ensure relevant information is passed to the appropriate person.
• Liaise with suppliers, contractors, and internal colleagues to help keep projects on track.
• Escalate more complex commercial, client or delivery issues to the Account Manager promptly.

Commercial & Administration Support

• Assist with preparing quotations and project cost information.
• Develop a good understanding of project budgets, costs, and commercial considerations.
• Provide accurate information to support invoicing and billing processes.
• Assist with the preparation and checking of project and financial documentation.
• Maintain accurate records within the company’s CRM, invoicing, and project-management systems.
• Ensure project documentation and correspondence are organised, accurate and handled confidentially.

Onsite Event Support

• Attend client sites, sporting venues, festivals and other event locations as required.
• Support site inspections, measurements, planning and project preparation.
• Assist with coordinating onsite resources and activities under the direction of the Account Manager or relevant project lead.
• Help ensure projects are delivered to the required quality and specification.
• Follow all company and venue health, safety, and security requirements.
• Be prepared to work flexibly during busy event periods, including occasional early starts, late finishes or additional onsite hours where required.
• Maintain accurate project information, timelines, actions, and documentation.
• Assist with preparing, updating, and circulating project programmes and schedules.
• Help coordinate project requirements, including timings, materials, labour, and subcontractors.
• Monitor progress against agreed deadlines and promptly highlight potential issues or delays to the Account Manager.
• Assist with preparing project information, specifications, and tender documentation.
• Attend project and site meetings with the Account Manager where required.
• Take clear meeting notes, circulate actions, and follow up on agreed tasks.
• Assist with site measurements, specifications, and project planning.
• Support the Account Manager and wider team with the smooth delivery of projects onsite.

Requirements

• Full UK driving licence.
• Access to your own vehicle.
• Around 2 years’ relevant experience in events, project coordination or a closely related environment.
• Good computer literacy and confidence learning new software.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills.
• Ability to work onsite and travel to client/event locations as required.
• Ability to work under pressure and adapt when project requirements change.
• Ability to undertake routine manual handling, including lifting, bending, stooping, and twisting.
• Ability to regularly lift, carry and move equipment or stock weighing up to approximately 10kg, including when loading vans and organising stock.

Join us as an Events Project Assistant and be part of an energetic team committed to delivering the logistics, branding, and signage needed for successful events for our clients!

Pay: £25,420.00-£28,125.00 per year

Benefits:

• Casual dress
• Free parking
• On-site parking

Application question(s):

• Do you have a full UK driving licence and access to your own vehicle?
• Able to work onsite five days a week?

Licence/Certification:

• Driving Licence (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person