event project manager jobs

Job Title: Project Manager - Pharma

Location: London/Brackley (Plus travel as required)

We are Strata!

Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences.

As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients.

Our name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.

Job Overview

Strata are seeking a Project Manager to join their expanding team and work across a broad range of events within the pharmaceutical sector.

• Experience of working with pharmaceutical clients in the events industry is essential.

The successful candidate must be able to demonstrate the below experience:

• 
  The ability to manage multiple projects, clients and deadlines in a calm and composed manner.

• Experience in congresses, pharma standalone meetings, ad boards, product launches working across multiple departments in the agency i.e. delegate management/production.

• Be able to multitask and prioritise to manage all client and internal expectations in a fast-paced environment.

• Ability to manage client relationships throughout and to advise and suggest alternatives where necessary.

• Creation and management of a granular project planner detailing all milestones and ensuring the project is delivered in a timely and efficient manner.

• Management of project team to ensure all roles and responsibilities are clear and the project is delivered seamlessly at all levels.

• The ability to chair conference calls with all client agencies (i.e. Med Comms, Media, PR), ensuring sessions are productive and all parties are clear on actions and deadlines.

• Confidently negotiate with all suppliers ensuring that SLAs for savings and negotiation are achieved and contractual terms and conditions are favourable.

• Global venue knowledge is desirable.

• Oversee venue searches, making informed recommendations and leading client site visits.

• Ongoing liaison, communication and management of all suppliers, ensuring that all arrangements are fully understood and delivered to an exceptional level.

• Supervision of resource to ensure that scope is managed and projects are delivered within agreed timeframes to maximise margins.

• Preparation and ongoing management of large, complex budgets in multiple currencies, ensuring 100% accuracy and fluctuations are justified.

• Putting together management fees for projects in line with corporate commercial objectives.

• Leadership of onsite team, ensuring the delivery of the event is seamless and exceeds the client’s expectations.

• Facilitate the development of an Event App ensuring quality content and working with the client to ensure that the App is utilised throughout the event.

• Preparing and collating all Health & Safety and Crisis Management documentation to ensure proactive and thorough disaster recovery is in place for all events.

• Confidently participate in face-to-face pitches for new business should the need arise.

• Facilitate post-event debriefs (both internal and client) employing a critical eye and ensuring continuous improvement in all areas and sharing best practice across all involved.

• Reconcile all events within agreed timelines, ensuring all relevant paperwork is supplied in the required format.

• Be the gatekeeper at all times for compliance, ensuring the high standards of the events are met but within the requisite guidelines.

• Experience in maintaining key hotel and destination supplier relationships.

About you

• This is a pivotal role, and it is essential that the individual has both project management and delegate management experience, with the ability to manage multiple events concurrently and at different stages

• In addition, this role requires extensive travel within Europe, potentially for one or two events per month (including site inspections). We are looking for a candidate who is agile and flexible, with a professional and calm working style, who is process-driven, consistent, and has impeccable attention to detail.

Employee Benefits

• 25 days annual leave, plus usual Bank Holidays

• Birthday day off

• Private Health Insurance*

• Workplace pension scheme

• Death in service scheme

• Cycle to work scheme

• Hybrid working arrangement

• Regular social events

• Upon successful completion of a 6-month probation period

Our Principles

We are a people-first brand experience agency with a set of core principles that guide our every action by measuring:

A win for the client
Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter.

A win for the company
We believe in long-term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we’re always ahead of the curve, offering you the best brand experiences.

A win for the team
Our team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver.

A win for you
Whether you’re engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We’re dedicated to providing our employees with an enriching workplace that supports their growth and well-being. For our clients, a win means achieving your objectives and making your brand shine.

A win for the planet
We are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco-friendly event practices to conscious resource management, we aim to create events that are a win for the environment.

Diversity at Strata

At Strata, people are at the heart of who we are.

We recognise and value the diverse and unique perspectives, experiences, and backgrounds that each individual brings.

We are committed to fostering a workplace where everyone feels respected, heard, valued, and empowered. We strive to create an innovative, creative, and inclusive environment where all employees and applicants can thrive.

We welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Recruitment decisions are based solely on merit, qualifications, and business needs.

Embracing diversity isn't just our goal, it's our strength, driving us towards a more inclusive future.

https://stratacreate.com/