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HM Treasury

If you’re interested in making a difference to people’s lives, the Treasury can offer you an exciting opportunity to influence decision making that affects the whole of the UK. Working at the heart of government, we collaborate across government to promote responsible public spending and drive strong and sustainable economic growth.

Our work ranges from protecting customers through the regulation of the financial sector, helping to reduce carbon emissions and creating a greener economy, to promoting British trade around the world and supporting people across the country on jobs, growth and more.

We are part of the Darlington Economic Campus, a pioneering new cross-government hub which brings people together to play an active role in the most important issues of the day whilst working closer to the communities we serve. The campus provides the opportunity for people from all over the UK to help shape the future of the country, and our flexible working practices ensure you can collaborate effectively with our partners. It’s central government, made more accessible to you!

About the Group

This team sits with the International Finance and Economic Security Group (IFES), one of three international groups in the Treasury that are collectively responsible for advising ministers on promoting and protecting the UK’s international economic interests, to ensure the UK thrives in an ever-changing global economy. We do this through works on areas such as spending control on international development, sovereign debt, international climate change, cooperation on Ukraine, economic security, the International Monetary Fund and development finance. We also manage economic relationships with China.

We support the Chancellor and senior officials in building relationships with a wide range of external and international partners and represent the UK in a range of international organisations, such as the G7, the G20 and the International Monetary Fund as well as Multilateral Development Banks.

Our values, policy leadership and international relationships lie at the heart of how we achieve these objectives. The UK and the Treasury has a long history of international coordination and collaboration – we multiply our impact when we act with others, and through influencing others we not only benefit the UK but achieve better results on solutions to global challenges that cannot be accomplished unilaterally. We aim to do that by acting as a constructive partner, providing thought-leadership in addressing complex policy issues and listening to the voices of emerging and developing countries.

We are a friendly, diverse and inclusive Group that invests in learning and career development.

About the Team

This is an exciting opportunity to join the Group Management Support (GMS) Team to provide personal assistance and corporate support. The role is wide-ranging and fast-paced at the heart of the Group. The GMS is made up of 2 experienced PA's, a Private Secretary and a Business Manager based across the Darlington and London offices. Their aim is to provide a professional PA and Business Support service to keep the work of the Group running smoothly, enable it to deliver its objectives, and operate in line with the Treasury’s policies and procedures. This is an excellent opportunity for the right candidate and will be a great introduction to a career in the Civil Service. We offer tailored training to PAs, dedicated networks for professions and interests and offer other development opportunities.

About the Job

The role of a Business Administrator Apprentice at HM Treasury is varied and exciting! It gives you a fantastic opportunity to experience working at the heart of Government, whilst also providing you with the opportunity to work alongside senior leaders. If you are organised, efficient and people focused, then we would love to hear from you!

Key Accountabilities for this role include:

• Diary management - proactively plan and manage the diary using your professional judgement to line up meetings in a well-organised way. Resolve conflicts, negotiate and allocate time to Deputy Directors (DDs) priorities. Develop a good understanding of International Finance and Economic Security’s work and priorities so you can make decisions on behalf of the DDs.
• Support DDs priorities – you will support by anticipating problems, risks, issues and corporate tasks that they will have to deal with and proactively make suggestions about the best way to take them forward.
• Coordinating Logistics - ensure the DDs are clear on their schedules for the day and prepare diary and meeting folders in preferred format. Coordinate all logistics of virtual and in-person, internal and external meetings including organising international travel, hotels, taxis, visas, rooms, conference phone lines etc.
• Correspondence management - Manage and coordinate official correspondence including Ministerial responses, Parliamentary Questions, Freedom of Information requests, and Treat Official communications, ensuring timely and accurate handling in line with departmental standards.
• Team support - Provide cover for the other PAs in the Group Management Services Team (GMS) during absences by monitoring the inboxes and diaries of the Deputy Directors they support when needed.
• Building Relationships - take the initiative to develop and lead relationships with key external and internal partners and colleagues to effectively do the job.
• Admin/Secretariat Support
  • Provide administrative support to the team that the DDs lead, gaining a sound understanding of the teams work and where requested coordinating briefing and occasion project support.
  • Responding to ad-hoc requests for help, such as raising purchase orders.
  • Ensuring the DDs have regular meetings with their team members and respond to ad hoc requests for help, such as travel arrangements and room bookings for the team.

The successful applicant will undertake a Level 3 Business Administration apprenticeship with Paragon as part of this role, and therefore you will need to be eligible for this to be considered for the post. Full details for the apprenticeship standard can be found in the link. You will need to meet the eligibility requirements for apprenticeship funding, more information is available here, and pass an assessment of prior learning from the apprenticeship provider to ensure funding is being used to develop new knowledge, skills and behaviours.

As part of this, you will be required to evidence the below existing qualifications:

• Equivalent of Level 2 Maths and English (GCSE Grade C/4 or above)

Following the application stage, you will be contacted to confirm your existing qualifications - if you do not meet the requirement then your application will be withdrawn

Required Skills

• Good personal organisation and attention to detail
• Ability to demonstrate effective knowledge and records management.
• Comfortable and effective in communicating with senior staff and high-profile external stakeholders
• Experience using Microsoft Word, PowerPoint, Excel, Outlook and SharePoint, to deliver high quality administration support to teams and wider group.

As part of your role, you will spend 20% of your working week completing a Level 3 Business Administration apprenticeship with Paragon.

Candidate Drop-In Session – Microsoft Teams

The hiring manager will be running a candidate drop-in session for this role to give you greater insight about the role as well as the chance to learn more about HM Treasury and ask any questions you may have. If you would like to join us, then use the link below to join the call at the right time.

Wednesday 10th December 12pm – 12:30pm

Join the meeting now (Meeting ID: 314 609 655 151 97 / Passcode: bf9SE996)

If you would like to speak to the hiring manager informally prior to the closing date for applications to find out more about the job, please contact Kimberley.aldrich@hmtreasury.gov.uk

About the Application

We are looking for the below skills, experience and behaviours and we will ask you to demonstrate these in your application form. Please review the Candidate FAQ document that is attached to the advert for guidance on how to complete your application form.

1) Managing a Quality Service - deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
2) Communicating and Influencing - demonstrate excellent interpersonal skills with the ability to work with colleagues at all levels be able to express information and ideas clearly.
3) Delivering at Pace - ability to work independently and manage a busy workload to deliver changing deadlines and priorities.

The lead criterion is: Managing a Quality Service

If we receive large volumes of applications, we will conduct an initial sift on the lead criterion only.

Required Qualifications

Equivalent of Level 2 Maths and English (GCSE Grade C/4 or above)

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Communicating and Influencing
• Delivering at Pace

• 25 days’ annual leave (rising to 30 after 5 years), plus 8 public holidays and the King's birthday (unless you have a legacy arrangement as an existing Civil Servant)
• Flexible working patterns (part-time, job-share, condensed hours)
• Generous parental and adoption leave package.
• A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 28%
• Onsite restaurant and coffee bar. The London office also offers a gym, showers and prayer room
• Access to a cycle-to-work salary sacrifice scheme, season ticket advances and payroll giving
• Access to a retail discounts and cashback site
• A Rental Deposit Advance Scheme to help meet the total costs of deposits for privately rented homes
• A range of active staff networks, based around interests and diversity

Flexible Working Arrangements

HM Treasury views flexible working as essential in enabling us to recruit and retain talented people, ensuring that they can enjoy a long-lasting career with us. All employees have the right to apply for flexible working and there are a range of options available including; part-time, compressed hours and job sharing. Additionally, we operate flexitime systems, allowing employees the flexibility to adjust their working patterns throughout the week which is subject to operational needs and line management approval.

At HM Treasury we have an incredibly broad remit; our work touches every citizen of the country. So, it’s important our employees come from the widest possible range of backgrounds, bringing us the widest possible range of perspectives and ways of thinking. We are committed to ensuring that all staff can realise their potential and achieve a healthy work-life balance.

HM Treasury operates an office based working approach across all Treasury sites - Darlington, London, and Norwich, and along with the rest of the Civil Service, has an expectation of a minimum of 60% attendance in the office, along with working remotely. This blended working approach allows you to work collaboratively, meet stakeholders face to face, support others and promotes a healthy work life balance (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. All our offices have been recently modernised and designed to collaborate and connect with colleagues as well as desk and quiet space to allow a range of ways to work.

The office working expectation is linked to the location of the role. If you apply to a post in a single location, then you will not be able to meet this expectation at any of our other sites or move your role to another location.

Job contact :

• Name : Kimberley Aldrich
• Email : kimberley.aldrich@hmtreasury.gov.uk

Recruitment team

• Email : hrrecruitment@hmtreasury.gov.uk