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Account Clerk Job Description: Top Duties and Qualifications

An Account Clerk, or Bookkeeper keeps financial records up to date and helps prepare their clients’ accounts. Their primary duties include handling invoices, receipts and payments, assisting with the preparation of annual statements and other financial reports and providing administrative support to Accountants.

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What does an Account Clerk do?

An Account Clerk does the billing and accounting functions for organisations. They also provide support for Accounts Receivable, Accounts Payable and reconciliations. They may also perform Cashier’s functions by verifying receipts and deposits, preparing and maintaining financial records. They create and circulate financial reports to the departments within an organisation.

Account Clerks usually work alongside an Accountant in a larger company, or they may work for bookkeeping company and handle several clients. They may collaborate with Managers, Accountants and Auditing Clerks, though they often work independently.

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Account Clerk duties and responsibilities

Account Clerks can work as freelancers or work for an organisation on a part-time or permanent basis. Some of their day-to-day duties and responsibilities include:

  • Handling sales invoices, receipts, income and payments
  • Preparing financial statements to reflect income and expenses
  • Completing tax returns, such as value-added tax returns
  • Assisting with the preparation of annual statements
  • Performing credit checks on the organisation’s new clients and business partners
  • Reconciling bank statements and the general ledger
  • Performing administrative duties, including filing, photocopying and taking minutes during meetings
  • Calculating and entering expenditures

Account Clerk skills and qualifications

Account Clerks need to have a thorough understanding of accounting and bookkeeping practices. They also need to have outstanding communication skills. A successful Account Clerk candidate will have various prerequisite skills and qualifications that include:

  • Proficiency in commonly-used general and accounting software packages, including spreadsheet and word processing software
  • Ability to collaborate with others, but also independently when required
  • Attention to detail and accuracy
  • Ability to adapt quickly to changing circumstances
  • Excellent customer services skills
  • Outstanding maths skills
  • Ability to maintain and improve business and client relationships
  • Excellent organisational and administration skills

Account Clerk experience requirements

Account Clerks typically have between one and three years of experience in a data entry, business-related or clerical position. Junior positions may require a year of experience in bookkeeping or general office work. Some employers may accept candidates without experience, but candidates must complete training on accounting concepts. Some general office administration experience is also helpful.

Account Clerk education and training requirements

Entry-level positions require a General Certificate of Secondary Education (GCSE) with maths, business studies and economics. More senior positions may require candidates to have a level 2 college certification in bookkeeping or accounting. Some employers prefer candidates who have completed an apprenticeship in accounting and finance. Some organisations employ candidates as Administrative Assistants before allowing them to become Account Clerks.

Account Clerk salary expectations

According to Indeed Salaries, the average salary for an Account Clerk in the UK is £20,264 per year. This figure varies depending on factors including the years of experience required, the company and its location.

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Account Clerk job description FAQs

Do Account Clerks have different responsibilities in different industries?

The size of an organisation will determine the specific duties and responsibilities of an Account Clerk. In smaller organisations, Account Clerks will perform a broader range of responsibilities. In larger organisations, Account Clerks may only work in one or more specific areas of accounting, such as billing, payroll or accounts receivable or payable.

What is the difference between an Account Clerk and an Account Assistant?

Both Account Clerks and Account Assistants make entries in an accounting system based on specific accounting functions, such as payroll or accounts payable. Account Clerks may reconcile bank statements, process payroll and create invoices to clients. Account Assistants may have similar functions, but may also be involved in the monitoring of the organisation’s budgets, handling of insurance claims and interacting with customers via phone or email. Account Assistants are usually more qualified and experienced than Account Clerks.

How can you make an Account Clerk job description stand out?

To make your Account Clerk job description stand out, provide details of the duties and responsibilities associated with the position. You must also include details of your preferred experience and qualifications. You must also indicate if the position is full-time or contract. For contract positions, make sure to specify the working hours. It’s also important to mention whether you will provide training for the chosen candidate.

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