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Account Clerk Job Description: Top Duties and Qualifications

An Account Clerk, or Bookkeeper keeps financial records up to date and helps prepare their clients’ accounts. Their primary duties include handling invoices, receipts and payments, assisting with the preparation of annual statements and other financial reports and providing administrative support to Accountants.

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What does an Account Clerk do?

An Account Clerk does the billing and accounting functions for organisations. They also provide support for Accounts Receivable, Accounts Payable and reconciliations. They may also perform Cashier’s functions by verifying receipts and deposits, preparing and maintaining financial records. They create and circulate financial reports to the departments within an organisation.

Account Clerks usually work alongside an Accountant in a larger company, or they may work for bookkeeping company and handle several clients. They may collaborate with Managers, Accountants and Auditing Clerks, though they often work independently.

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Account Clerk Job Description Examples:

Example 1

Accounts Clerk

Uttoxeter

Overall Purpose

We are a looking to recruit someone to join our small friendly team based at our Uttoxeter Office.

We are a well-established and respected accountancy company with the Uttoxeter Office working within the hospitality sector.

Brief Job Description

You will be responsible for inputting client’s data in preparation for producing management accounts, VAT returns and MGD returns. You will work as part of a small team dedicated to a client base. Whilst going through induction and training you will work closely with our office manager.

Minimum Qualifications

Requirements for the role

  • A good phone manner.
  • Ability to work under pressure.
  • Computer literacy with a good working knowledge of Excel. Knowledge of Sage 50 accounts is a bonus, but not a requirement.
  • Ability to follow instructions concisely.
  • Work well with others and alone.
  • Dedication to achieving good results in a deadline driven environment.
  • Ability to apply training experiences to different scenarios.
  • An eye for detail

    Job Type: Full-time

    Salary: £20,000.00-£25,000.00 per year

    Schedule:
  • 8 hour shift

    Experience:
  • Accounting: 1 year 1 year (preferred)

    • Example 2

    About Us

    At SEKO, expert logistics and supply chain management is what we do. We deliver award-winning Ecommerce Solutions, Value-Added Freight
    Forwarding and specialist White Glove Services - empowering our clients with the tools to achieve remarkable growth across borders.

    To ensure we retain our position at the forefront of this exciting and rapidly developing industry, we want to find new people to work with us, who want to share in the future success of the business. We’re always looking for ambitious, dedicated, and problem-solving individuals to join us in providing game-changing solutions for our clients.

    Job Purpose:
    The purpose of this role is to support the Compliance Manager and the team in the administration and organization of compliance, billing and customs tasks. To take on projects as directed by the manager and to resolve queries and processes through to fruition.

    Key responsibilities:

  • Billing compliance - To check invoices are correct against charges and to ensure invoices are correctly inputted into the system and according to the billing sheets provided by the manager.
  • Supplier Invoice auditing - Checking and confirming that supplier charges are correct and inputting them into Cargowise.
  • Invoicing – inputting charges/ costs and sell rates into cargo wise.
  • Customs entry compliance – ensuring customs clearance entry has been inputted correctly and processed accordingly
  • Resolving customer queries – effectively and efficiently
  • Resolving internal queries and adapting new processes effectively and efficiently
  • Reports – creating reports for the warehouse (Circle) as required
  • Filing of the closed import/ export files into departmental storage
  • Scanning required documents for clients and sending them as part of the process as required in a timely manner.
  • To immediately escalate and problems or issues to the line manager
  • Any reasonable request of management.

    Skills and qualifications:

  • Qualifications include:
  • Freight Operational experience – not necessary but an advantage
  • Working knowledge of Excel
  • General MS Office application knowledge
  • Attention to detail
  • Intuitive
  • Hardworking
  • Able to meet strict deadlines
  • Able to work under pressure
  • Professional but able to blend in with a relaxed team / department

    Details:

  • Monday – Friday
  • 37.5 hours per week
  • Permanent

    Compensation and benefits:

  • Pension scheme (5% employee, 3% employer contributions)
  • Referral scheme
  • Death in service (4x salary)
  • Private healthcare after 1 year service
  • 25 days annual leave + bank holidays with an extra day after 5,8-, and 10-years’ service
  • Employee assistance programme

    Job Types: Full-time, Permanent

    Salary: Up to £28,000.00 per year

    Benefits:
  • Cycle to work scheme
  • Life insurance
  • Private medical insurance
  • Referral programme
    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Egham, TW20 8EY: reliably commute or plan to relocate before starting work authorisation:
  • United Kingdom Location: One location

    • Account Clerk duties and responsibilities

    Account Clerks can work as freelancers or work for an organisation on a part-time or permanent basis. Some of their day-to-day duties and responsibilities include:

    • Handling sales invoices, receipts, income and payments
    • Preparing financial statements to reflect income and expenses
    • Completing tax returns, such as value-added tax returns
    • Assisting with the preparation of annual statements
    • Performing credit checks on the organisation’s new clients and business partners
    • Reconciling bank statements and the general ledger
    • Performing administrative duties, including filing, photocopying and taking minutes during meetings
    • Calculating and entering expenditures

    Account Clerk skills and qualifications

    Account Clerks need to have a thorough understanding of accounting and bookkeeping practices. They also need to have outstanding communication skills. A successful Account Clerk candidate will have various prerequisite skills and qualifications that include:

    • Proficiency in commonly-used general and accounting software packages, including spreadsheet and word processing software
    • Ability to collaborate with others, but also independently when required
    • Attention to detail and accuracy
    • Ability to adapt quickly to changing circumstances
    • Excellent customer services skills
    • Outstanding maths skills
    • Ability to maintain and improve business and client relationships
    • Excellent organisational and administration skills

    Account Clerk experience requirements

    Account Clerks typically have between one and three years of experience in a data entry, business-related or clerical position. Junior positions may require a year of experience in bookkeeping or general office work. Some employers may accept candidates without experience, but candidates must complete training on accounting concepts. Some general office administration experience is also helpful.

    Account Clerk education and training requirements

    Entry-level positions require a General Certificate of Secondary Education (GCSE) with maths, business studies and economics. More senior positions may require candidates to have a level 2 college certification in bookkeeping or accounting. Some employers prefer candidates who have completed an apprenticeship in accounting and finance. Some organisations employ candidates as Administrative Assistants before allowing them to become Account Clerks.

    Account Clerk salary expectations

    According to Indeed Salaries, the average salary for an Account Clerk in the UK is £20,264 per year. This figure varies depending on factors including the years of experience required, the company and its location.

    Job description samples for similar positions

    If an Account Clerk is not quite what you are looking for, here are other job description samples that may fit your needs:

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    Account Clerk job description FAQs

    Do Account Clerks have different responsibilities in different industries?

    The size of an organisation will determine the specific duties and responsibilities of an Account Clerk. In smaller organisations, Account Clerks will perform a broader range of responsibilities. In larger organisations, Account Clerks may only work in one or more specific areas of accounting, such as billing, payroll or accounts receivable or payable.

    What is the difference between an Account Clerk and an Account Assistant?

    Both Account Clerks and Account Assistants make entries in an accounting system based on specific accounting functions, such as payroll or accounts payable. Account Clerks may reconcile bank statements, process payroll and create invoices to clients. Account Assistants may have similar functions, but may also be involved in the monitoring of the organisation’s budgets, handling of insurance claims and interacting with customers via phone or email. Account Assistants are usually more qualified and experienced than Account Clerks.

    How can you make an Account Clerk job description stand out?

    To make your Account Clerk job description stand out, provide details of the duties and responsibilities associated with the position. You must also include details of your preferred experience and qualifications. You must also indicate if the position is full-time or contract. For contract positions, make sure to specify the working hours. It’s also important to mention whether you will provide training for the chosen candidate.

    Job Description Examples

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