Accounting Clerk Job Description: Top Duties and Qualifications

An Accounting Clerk, or a Bookkeeper, is responsible for ensuring that financial records are accurate and up to date. Their duties include filing receipts and invoices, preparing financial statements and updating records in accounting software.

 

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Accounting Clerk duties and responsibilities

An Accounting Clerk is primarily responsible for ensuring the accurate and timely filing of records to keep the company books up to date. They are responsible for tracking incoming and outgoing money from a company’s accounts. Their duties involve clerical tasks such as data input, reporting along with administrative duties such as filing and organising paper and electronic records. Their responsibilites typically include:

  • Entering financial data into books, spreadsheets or accountancy software
  • Keeping financial records organised and easy to access
  • Locating or tracking invoices, receipts, purchase orders and other financial records
  • Paying wages, paying suppliers and releasing money for refunds
  • Ensuring that the records abide by financial regulations
  • Reconciling accounts at regular intervals (usually once-per-month)
  • Providing financial data or reporting to management for audit purposes
  • Checking for financial irregularities, data entry errors and potential fraud

 

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Accounting Clerk Job Description Examples:

 

Example 1

At AlixPartners we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. We prize diversity and inclusion, the intellectually curious, the inventive, and the forward-thinking. We invite you to influence the way we work, and define the way we embrace tomorrow. What you'll do In this important role on AlixPartners' Corporate Services Accounting team, you will be a business partner to the client engagement teams and the finance function to ensure efficient and effective working capital management. Your primary responsibilities will involve work in progress and accounts receivables management, including efficient and accurate client invoicing and accounting in accordance with firm policies and promoting timely cash collection. Monitor work in process on engagements and work effectively with engagement teams to prepare and issue client invoices in a timely manner according to the client contract invoicing terms. Stay apprised of client contracts, including addendums and extensions, and their impact on client invoicing and working capital management. Perform time and expense fee adjustments, write-offs, transfers, and/or application of advances and retainers in accordance with established engagement team review and approval procedures. Proactively communicate issues and concerns around accounts receivable and work in process to management team and engagement teams to ensure accurate and timely invoicing and cash collection. Exercise judgment in responding to unique and urgent situations; including time sensitive, nonstandard, and/or complex matters. Demonstrate positive people attributes. Be a supportive team member and contribute to a cohesive team environment. Communicate proactively with colleagues and contribute towards advancement of the efficiency and effectiveness of the entire order to cash value stream; including client engagement and contract review, invoicing, revenue recognition, and cash application. Assist in executing improvements to working capital management processes and adopt enhancements to tools and methods. Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities. What you'll need A bachelor's degree in /business or related field strongly preferred Relevant experience preferred, ideally in a consulting or similar professional services firm Proficient with MS Word, Excel, and Outlook; able to learn new systems and tools High-energy, flexible and responsive work style; ability to perform well under pressure and meet time-sensitive deadlines with poise and professionalism Strong interpersonal and communication skills Excellent team skills and customer service attitude Strong organizational skills and keen attention to detail Ability to prioritize and manage multiple tasks Ability to maintain confidential information Proactive approach to problem solving Must be familiar with, and promote and abide by, all Firm values as defined by the AlixPartners' Code of Conduct and in terms of Ethics, Diversity and Inclusion. In addition to a positive workplace, the firm offers a comprehensive compensation package including an excellent benefits program. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, age, protected veteran status or status as an individual with disability.

Example 2

Core Responsibilities: Be a point of contact for a significant multiple key Clients within Fund Accounting. Build a stable relationship with the Client to support key interactions and seamless escalation. Represent JPM across client driven and regulatory change discussions for Fund Accounting. Work with team and colleagues in region to build out and continuously develop the Operation Service Delivery model for our Clients Work closely with change and on-boarding colleagues to ensure smooth transition of new products/fund on-boarding. Ensure the service quality that is delivered to Clients is of an excellent standard Participate and lead, where necessary, in Fund Accounting service reviews with the Client. Be a communication source for escalation of all issues, service updates, and progress updates for the Client. Maintain an open and interactive relationship with internal partners including Client Services, and Custody. Supporting the Fund Accounting Teams in Offshore locations to deliver a quality product through efficient issue resolution and proactive client engagement. Seeks opportunities and responds to initiatives to improve service levels and improved efficiency for [website] Morgan and the Client Key Responsibilities of the Operations Service Delivery Team: Client facing subject matter expert for Fund Accounting service delivery impacting matters. Maintains responsibility for the Fund Accounting operational process. Pre-empt (where possible) and manage/resolve service issues and ensure timely communication to the Client (and to Client Service where relationship impacting matter). Maintain service plans Timely accurate delivery of client, vendor & 3rd party reporting Ensure adherence to the Client SLA. Ensuring awareness of and adherence to regulatory requirements for Fund Accounting. & required experience: A strong sense of ownership and responsibility. Excellent client facing skills. Fund Accounting experience. Willingness to make decisions, while ensuring buy in from internal and external stakeholders. Strong organizational and time management skills. Ability to interact efficiently with Clients and effectively manage client expectations. Ability to manage the Clients change agenda with conflicting priorities. Knowledge of key operations controls & workflow. Strong written and verbal communication skills with complimentary presentation skills. [website] Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

What does an Accounting Clerk do?

An Accounting Clerk is responsible for inputting financial data into a company’s accounting records or bookkeeping software. They keep records of any financial transactions that take place, including customer orders, stock purchases and credit notes. Accounting Clerks also create invoices, pursue late payments and issue receipts against the company ledger.

Accounting Clerks work as part of a larger accounting team within a company. Often, they assist Accountants or Senior Accountants with the compiling of financial statements and reports. They can help to create profit and loss charts, annual economic forecasts and report financial analytics.

 

Accounting Clerk skills and qualifications

Accounting Clerks need practical accountancy skills and qualifications to succeed in their day-to-day duties. Employers expect accurate arithmetic capabilities, knowledge of accounting systems and the ability to communicate and work as a team. A successful Accounting Clerk candidate will have various prerequisite skills and qualifications, they typically include:

  • Excellent accuracy and attention to detail
  • Excellent analytical and reporting abilities
  • Ability to organise work, prioritise tasks and work to deadlines
  • Ability to communicate complex financial information in an easy to understand format
  • Ability to use mathematical skills for accurate accounting
  • Computer literacy and IT skills transferable to bookkeeping software
  • Customer service skills for dealing with clients or suppliers directly

 

Accounting Clerk experience requirements

Most employers prefer a candidate with at least one to two years of experience in accounts payable (A/P) and accounts receivable (A/R) duties with data input. Experience of working directly in an accounting role with responsibility for keeping records is also helpful. Usually, a good job description mentions detailed A/P and A/R duties experience with spreadsheets and accounting software such as Excel with pivot tables, QuickBooks, while software such as Xero or QUBE Accounting is an essential. If a company has proprietary accountancy systems, then prospective candidates must have a proven track record of picking up new skills and learning to use software with efficiency.

 

Accounting Clerk education and training requirements

An Accountancy Clerk needs GCSEs in maths, English and IT with A-Levels in maths and English. Entry-level applicants can learn specific skills through an apprenticeship. Some employers also consider a Level 2 Certificate in Bookkeeping or a Level 2 Certificate in Accounting with additional certifications in Microsoft Office Suite. Optional certifications include a Bachelor’s Degree in Accounting or maths or an approved accountancy course from the Institute of Chartered Accountants in England and Wales.

 

Accounting Clerk salary expectations

According to Indeed Salaries, the average salary for an Accounting Clerk is £30,075 per year. Salary may be dependent on experience, location and company.

 

Job description samples for similar positions

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Accounting Clerk job description FAQs

 

What makes a good Accounting Clerk job description?

A good Accounting Clerk job description begins with an overview of the company, including what the company does along with its values and ethics. An effective description details the day-to-day tasks of an Accounting Clerk, their fundamental duties and responsibilities, expected experience and educational qualifications.

 

What should you look for in an Accounting Clerk CV?

An Accounting Clerk CV should demonstrate the candidate’s ability to work with numbers and experience in an administrative or accounting role with data input. An ideal CV contains achievements in past roles, additional experience with accounting software and a list of qualifications or certifications with the corresponding grades.

 

Who does an Accounting Clerk report to?

An Accounting Clerk is often a part of a more comprehensive accounting department within a company. They usually report directly to an Accountant, Senior Accountant or a senior member of the finance or auditing team, depending on the company structure.

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