Accounting Clerk Job Description: Top Duties and Qualifications

An Accounting Clerk, or a Bookkeeper, is responsible for ensuring that financial records are accurate and up to date. Their duties include filing receipts and invoices, preparing financial statements and updating records in accounting software.

 

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Accounting Clerk duties and responsibilities

An Accounting Clerk is primarily responsible for ensuring the accurate and timely filing of records to keep the company books up to date. They are responsible for tracking incoming and outgoing money from a company’s accounts. Their duties involve clerical tasks such as data input, reporting along with administrative duties such as filing and organising paper and electronic records. Their responsibilites typically include:

  • Entering financial data into books, spreadsheets or accountancy software
  • Keeping financial records organised and easy to access
  • Locating or tracking invoices, receipts, purchase orders and other financial records
  • Paying wages, paying suppliers and releasing money for refunds
  • Ensuring that the records abide by financial regulations
  • Reconciling accounts at regular intervals (usually once-per-month)
  • Providing financial data or reporting to management for audit purposes
  • Checking for financial irregularities, data entry errors and potential fraud

 

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What does an Accounting Clerk do?

An Accounting Clerk is responsible for inputting financial data into a company’s accounting records or bookkeeping software. They keep records of any financial transactions that take place, including customer orders, stock purchases and credit notes. Accounting Clerks also create invoices, pursue late payments and issue receipts against the company ledger.

Accounting Clerks work as part of a larger accounting team within a company. Often, they assist Accountants or Senior Accountants with the compiling of financial statements and reports. They can help to create profit and loss charts, annual economic forecasts and report financial analytics.

 

Accounting Clerk skills and qualifications

Accounting Clerks need practical accountancy skills and qualifications to succeed in their day-to-day duties. Employers expect accurate arithmetic capabilities, knowledge of accounting systems and the ability to communicate and work as a team. A successful Accounting Clerk candidate will have various prerequisite skills and qualifications, they typically include:

  • Excellent accuracy and attention to detail
  • Excellent analytical and reporting abilities
  • Ability to organise work, prioritise tasks and work to deadlines
  • Ability to communicate complex financial information in an easy to understand format
  • Ability to use mathematical skills for accurate accounting
  • Computer literacy and IT skills transferable to bookkeeping software
  • Customer service skills for dealing with clients or suppliers directly

 

Accounting Clerk experience requirements

Most employers prefer a candidate with at least one to two years of experience in accounts payable (A/P) and accounts receivable (A/R) duties with data input. Experience of working directly in an accounting role with responsibility for keeping records is also helpful. Usually, a good job description mentions detailed A/P and A/R duties experience with spreadsheets and accounting software such as Excel with pivot tables, QuickBooks, while software such as Xero or QUBE Accounting is an essential. If a company has proprietary accountancy systems, then prospective candidates must have a proven track record of picking up new skills and learning to use software with efficiency.

 

Accounting Clerk education and training requirements

An Accountancy Clerk needs GCSEs in maths, English and IT with A-Levels in maths and English. Entry-level applicants can learn specific skills through an apprenticeship. Some employers also consider a Level 2 Certificate in Bookkeeping or a Level 2 Certificate in Accounting with additional certifications in Microsoft Office Suite. Optional certifications include a Bachelor’s Degree in Accounting or maths or an approved accountancy course from the Institute of Chartered Accountants in England and Wales.

 

Accounting Clerk salary expectations

According to Indeed Salaries, the average salary for an Accounting Clerk is £30,075 per year. Salary may be dependent on experience, location and company.

 

Job description samples for similar positions

If Accounting Clerk isn’t the precise job role you are searching for, then here are some related job description samples available:

 

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Accounting Clerk job description FAQs

 

What makes a good Accounting Clerk job description?

A good Accounting Clerk job description begins with an overview of the company, including what the company does along with its values and ethics. An effective description details the day-to-day tasks of an Accounting Clerk, their fundamental duties and responsibilities, expected experience and educational qualifications.

 

What should you look for in an Accounting Clerk CV?

An Accounting Clerk CV should demonstrate the candidate’s ability to work with numbers and experience in an administrative or accounting role with data input. An ideal CV contains achievements in past roles, additional experience with accounting software and a list of qualifications or certifications with the corresponding grades.

 

Who does an Accounting Clerk report to?

An Accounting Clerk is often a part of a more comprehensive accounting department within a company. They usually report directly to an Accountant, Senior Accountant or a senior member of the finance or auditing team, depending on the company structure.

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