Accounts Assistant Job Description: Top Duties and Qualifications

An Accounts Assistant, or Accounts Clerk provides administrative and bookkeeping support for an accounting or finance team. Their duties include sending and paying invoices, chasing late payments and reconciling company accounts.

 

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Accounts Assistant duties and responsibilities

The duties of Accounts Assistants vary depending on factors like industry and the size of a company. Some Accounts Assistants are responsible for a wide range of accounting tasks, whereas those who work for larger firms may focus specifically on one area, such as payroll or credit control. In general, their day-to-day activities include:

  • Taking care of administrative tasks, such as correspondence, filing and printing
  • Scheduling client appointments and managing important departmental deadlines
  • Maintaining accurate and detailed customer records and creating new customer accounts
  • Building a good rapport with clients and providing an accounting team with relevant information
  • Completing daily and monthly bank reconciliations
  • Collecting monthly direct debits and making payments
  • Preparing and entering journals into the system
  • Supporting the preparation of management accounts and month-end duties

 

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Accounts Assistant Job Description Examples:

 

Example 1

Are you a finance professional looking for a varied and highly satisfying role that creates social value? Adding Value is a financial management service and accountancy practice with a difference. Our purpose is to help the social economy to thrive, and we do this by providing our professional finance skills to charities, social enterprises, and other purpose-led organisations where social impact and environmental sustainability are as valued as financial success. See: [website] We have seen strong demand for our services and are looking to expand our team of ten accountants and bookkeepers. We are looking for someone with a positive attitude who is willing to take on new challenges and learn new skills. Study support is available. Main duties: · Working with a portfolio of clients to provide them with a high-quality finance service · Bookkeeping, entering all financial transactions on to the ledger with accuracy and timeliness, reconciling the bank and other balance sheet control accounts · Processing of purchase invoices, supplier payments and remittances, and liaising with suppliers. · Preparing and posting month end journals such as prepayments, accruals and depreciation calculations. · Operating the monthly payrolls for a number of clients · Preparing monthly management reports · Familiarity with cloud-based accounting systems such as Xero would be a distinct advantage in this role · Sharing your skills with the Adding Value team and working collaboratively with the team to provide an excellent service to clients · Opportunity to grow with the business and take on a range of projects, including financial reporting, cash flow forecasting, financial planning and social value measurement. Reference ID: AA Application Deadline: 21/06/2021 Job Types: Full-time, Part-time, Permanent Salary: per year Benefits: * Casual dress * Company events * Company pension * Flexible schedule * Work from home Schedule: * Monday to Friday COVID-19 considerations: All our staff are primarily working from home at the moment, but we are beginning to trial office working days. We are likely to move to a hybrid working arrangement in the future. Experience: * Accounting: 1 year (preferred) Work remotely: * Temporarily due to COVID-19

Example 2

*About Yorkshire Prosperity Limited* YPP is a young, vibrant and fast-growing business based in Leeds approximately 10 minutes’ walk from the city centre with easy access to public transport. We provide luxury accommodations to students and professional lets and also provide commercial properties. We have offices in other major cities in the north of England like Liverpool, Sheffield and York with expansions in other large cities including Manchester. We value honesty, integrity and hard work as key principles in our staff members. In return we provide our employees with the tools needed to develop their skills and progress further, based on their strengths and interests. A new and exciting opportunity has arisen for an experienced Accounts Assistant to join our accounts team based in Leeds. The ideal candidate will have 2+ years’ experience, be able to prioritise workloads, demonstrate attention to detail, flexibility, and have a proactive and positive approach to work, as well as having the ability to communicate effectively and build good working relationships. *Job Description* KEY Responsibilities: * Processing of sales and purchases invoices onto the accounting system * Inputting petty cash and charge card expenses * Daily and monthly bank reconciliations (general ledgers, open items, transfers between accounts, etc * Dealing with invoice/supplier queries and investigating accounts discrepancies * Dealing with intercompany recharges and transactions * Monitoring and posting direct debits expenses * Adhering to all accounts payable processes and developing new procedures where necessary * Actively being involved in the month-end processes and quarterly VAT returns * Downloading lettings bank statement and allocating all rent payments * Preparing monthly and quarterly landlord statements and communicating them to clients * Managing rent payments and following up on arrears by text, email and letter * Managing utility bills for numerous properties * Maintenance of service charge accounts - including raising quarterly service charge invoices to tenants * Provide a planning, accounting and reporting for all service charge activity * Ensure that the cost of all services is fully recovered through service charges to tenants * Process annual service charge budgets for all tenants Person Specifications * The ideal candidate will be able to demonstrate strong all-round accounting experience, with at least 2 years hand on exposure within a similar role * Very well organized, good time management skills with the commitment to deliver on deadlines * Have an exceptionally high attention to detail * Have the ability to manage your own workload and enjoy working in a high volume and dynamic environment * Confident self-starter with sound analytical skills, able to operate under pressure and resolve conflicts * Broad all-round systems and PC skills with experience in excel and accounting software * Team worker and good at building relationships and personable approach to contribute to a friendly and supportive team culture * Ability to switch between companies and process transactions * Ability to prioritise tasks and capable of working independently * Adhoc tasks and any other duties as may be required from time to time including filing and admin. Benefits * 30 days holiday including bank holidays * Access to gym facility * Study support Please send your CV ASAP if you are looking for a new and challenging role, with an exciting and dynamic company to be a part of. Job Types: Full-time, Permanent Salary: per year Benefits: * Gym membership Schedule: * Monday to Friday Experience: * Accounting: 2 years (required) Work remotely: * No

Example 3

Full time Permanent Accounts Assistant required to join a busy Accountancy Practice. Based primarily in Lancaster with possible occasional work from our Windermere office. Following successful completion of 3 months probationary period you will have the option to join the following, The Company's Pension Scheme, Death in Service Policy and Medicash Scheme. You will also have your Professional Subscriptions paid. The role covers a lot of varied work to include Preparing accounts using electronic systems and manual books, preparing VAT Returns from electronic and in-complete records. Essential for the Role: Good working knowledge of preparing accounts, VAT and Tax Returns. Previous experience of working within an Accountancy Practice. Preferred for the Role: Working knowledge of various software packages to include: Xero, Quick Books, Free Agents and Sage Ideally a working knowledge of Software packages Job Types: Full-time, Permanent Salary: per year Benefits: * On-site parking Schedule: * Monday to Friday COVID-19 considerations: All RFM Offices are Covid Safe. Experience: * Accounting: 2 years (preferred) Work remotely: * No

What does an Accounts Assistant do?

Accounts Assistants contribute to the smooth running of the day-to-day activities of an accounting or finance office or department. They typically provide assistance for an Accountant, a Finance Manager or an accounting or financial team. Apart from taking care of the office administration, they handle basic accounting tasks. They typically take ownership of a company or department’s purchase and sales ledgers and assist with month-end processes. They also deal directly with customers and handle queries relating to invoices and other accounting issues.

 

Accounts Assistant skills and qualifications

Apart from working with numbers, Accounts Assistants interact with people, they therefore need strong interpersonal and communication skills to effectively deal with customers, coworkers and Managers. They need to actively listen to stakeholders and should be able to clearly verbalise their ideas and plans of action. A successful Accounts Assistant will have various prerequisite skills and qualifications, these typically include:

  • Excellent organisational and time-management skills to ensure that an office runs smoothly
  • Solid low-level accountancy and basic bookkeeping skills
  • Computer literacy and a working knowledge of accounting packages and other relevant applications, such as spreadsheets
  • Solid understanding of financial systems and processes
  • Strong analytical skills to evaluate financial data and make recommendations
  • The ability to function well in a team, as they need to provide support as needed

 

Accounts Assistant experience requirements

The level of experience an Accounts Assistant needs varies from one position to another. When applying for entry-level positions, candidates may be able to secure the job without any previous work experience. For more senior positions, candidates will typically need to show previous experience in an accounting or financial environment. Required experience may include good working knowledge of accounting routines, including stock checks and month-end reconciliations. Employers may also require experience in working with financial systems. In addition, candidates may need administrative experience and a working knowledge of relevant software programs.

 

Accounts Assistant education and training requirements

Accounts Assistants usually hold a foundation degree, a higher national diploma or a degree in subjects like business administration, accounting, finance, economics or a related field. 

Candidates can complete various college courses to demonstrate their competencies, such as a Level 2 Certificate in Bookkeeping, a Level 2 Certificate in Accounting or a Level 2 Certificate in Manual and Computerised Bookkeeping. Accounts Assistants may also be working towards obtaining accredited accounting qualifications through professional bodies like the Association of Chartered Certified Accountants (ACCA) or the Chartered Institute of Management Accountants (CIMA).

 

Accounts Assistant salary expectations

According to Indeed Salaries, the average salary for an Accounts Assistant in the UK is £20,904 per year. Salaries vary, depending on factors like location, levels of experience and employer.

 

Job description samples for similar positions

If this job description doesn’t adequately describe the job opening you have, here are a few job description samples of similar positions to consider:

 

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Accounts Assistant job description FAQs

 

What are the hours of an Accounts Assistant?

Accounts Assistants typically have normal Monday to Friday, 40-hour workweeks. During busier periods, such as tax season or the financial year-end they may need to put in some overtime.

 

What's the difference between an Accounts Assistant and an Assistant Accountant?

An Assistant Accountant is a Junior or Trainee Accountant and has a more senior position than an Accounts Assistant. They are either qualified Accountants or are working towards becoming qualified. Unlike Accounts Assistants, Assistant Accountants take care of accounting tasks exclusively and don’t have clerical responsibilities.

 

What makes a good Accounts Assistant job description?

When drafting an Accounts Assistant job description, aim to strike a balance between adding the necessary detail with regards to experience, skills and education requirements while also keeping the wording concise. Although you want qualified candidates to apply, you also want to prevent potentially suitable applicants from hesitating to apply due to a long list of requirements.

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