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Accounts Assistant Job Description: Top Duties and Qualifications

An Accounts Assistant, or Accounts Clerk provides administrative and bookkeeping support for an accounting or finance team. Their duties include sending and paying invoices, chasing late payments and reconciling company accounts.

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Accounts Assistant duties and responsibilities

The duties of Accounts Assistants vary depending on factors like industry and the size of a company. Some Accounts Assistants are responsible for a wide range of accounting tasks, whereas those who work for larger firms may focus specifically on one area, such as payroll or credit control. In general, their day-to-day activities include:

  • Taking care of administrative tasks, such as correspondence, filing and printing
  • Scheduling client appointments and managing important departmental deadlines
  • Maintaining accurate and detailed customer records and creating new customer accounts
  • Building a good rapport with clients and providing an accounting team with relevant information
  • Completing daily and monthly bank reconciliations
  • Collecting monthly direct debits and making payments
  • Preparing and entering journals into the system
  • Supporting the preparation of management accounts and month-end duties
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Accounts Assistant Job Description Examples:

Example 1

Accounts AssistantRequired 39.5 HOURS PER WEEK – Permanent

Apply with CV and short covering letter detailing why you are applying for this job.

Monday to Thursday 8.30-5.15, Friday 8:30-5PM £22-24,000 p/a dependant on experience

Pension scheme, Perbox reward scheme, onsite parking, free drinks and discounted food.

31 days’ holiday per annum (inclusive of bank holidays)

Due to continued growth, we are now seeking an experienced and confident accounts assistant to join our team.

Assisting with all areas of accounting within the company, you will report directly to the finance manager. Main duties will include:

SALES Ledger:
  • Opening new accounts/chasing trade references
  • Daily Invoicing, monthly statements
  • Customer Credits
  • Allocating payments
  • Answer customer queries by phone & email
  • Providing POD’s, copy invoices etc
  • Chasing money, credit control

    Purchase Ledger
  • Purchase Invoice Checking
  • Delivery note allocation
  • Entering onto P/L System (stock purchase or nominal account)
  • Invoice query letters/queries with suppliers
  • Payment reconciliation

    As an integral part of the team, you will be highly organised, with the ability to follow procedure and be able to multitask in a busy environment, moving between 2 computer systems. An excellent communicator with good computer literacy, you will be able to work to a high standard and ensure 100% accuracy.

    Accounts experience is essential and we will short list based on the quality of your application and the demonstration of your skills and experience. A full training program will be given to the successful candidate and you will be based in our modern offices in Monkspath, Solihull.

    We are commutable from: Solihull, Birmingham, Warwick and Coventry

    Closing date Thursday 30th June 2022, applications received after this date may not be considered.

    At Access Hardware we have a clear vision for the future to provide all of our customers with the same excellent level of service and need exceptional talent to achieve this. We wish to recruit the best!

    If you wish to be part of a progressive modern business, email your CV complete with a brief covering letter detailing why you are applying for this job.

    Job Type: Full-time

    Salary: £22,000.00-£24,000.00 per year

    Additional pay:
  • Yearly bonus
    Benefits:
  • Company events
  • Company pension
  • Discounted or free food
  • Employee discount
  • On-site parking
  • Wellness programmes
    Schedule:
  • Monday to Friday

    COVID-19 considerations:
    Common surfaces are wiped regularly, 1 way systems in place where necessary

    Ability to commute/relocate:
  • Solihull, B90 4NZ: reliably commute or plan to relocate before starting work 1 year (required)

    • Example 2

    Credit Control / Accounts Assistant - Milton Keynes - £22,000 to £24,000 depending on experience

    Our client, a well known Commercial Vehicle Dealer Group, is looking for someone to join their expanding Accounts team.

    The role
    Assist in processing sales and purchase invoices
    Processing bank payments
    Standard journal entries
    Potentially some accounts payable
    Monday - Friday 8am to 5pm (half hour lunch break)

    The ideal candidate
    We are looking for an enthusiastic, talented individual with a keen eye for detail
    You will be confident, ideally with an accounts background, and have the enthusiasm to work in a high volume environment
    You will have the use of Microsoft Excel, be incredibly ambitious and be willing to undertake further training and development
    You will have the ability to communicate effectively with all financial and non-financial colleagues, clients and customers.

    What's on offer
    £22,000 to £24,000 per annum (depending on experience)
    You can look forward to on-going training opportunities
    A range of company benefits including a contributory pension scheme

    Job Types: Full-time, Permanent

    Salary: £22,000.00-£24,000.00 per year

    Schedule:
  • Monday to ID: DC16

    • Example 3

    An exciting opportunity for an experienced Accounts Assistant to join Alstons Upholstery, an award-winning sofa manufacturing company based in Colchester, Essex. At Alstons we place a great emphasis in maintaining family values. We have gained an enviable reputation for creating stylish furniture, providing high levels of service and manufacturing quality products of high value in the UK.

    We strive to provide our customers (externally and internally!) with an impeccable service which is why we have been winners of the AIS Supplier of the Year Award for a number of years. It is a position we have worked hard to achieve and is a testimony to our people, our products and our systems that we have won this award so regularly.

    Therole - To support and assist the Finance Manager and accounts department in the operation of accounts payable and accounts receivable, including the functions of Purchase and Sales Ledger and invoicing.

    A full job description is available on request.

    What you will need to succeed
  • At least 1 years experience working within a busy accounts department
  • Excellent knowledge of Excel
  • Excellent communication skills
  • Exceptional attention to detail
  • Excellent problem solving skill
  • Must be an enthusiastic, committed individual
  • Ability to work under pressure and to meet tight deadlines
  • Ability to work using own initiative and within a team
  • Experience of Open Options desirable
  • Experience of Purchase and Sales Ledger desirable

    What you can expect in return
  • Competitive Salary
  • Average 37 hours per week, Monday to Friday
  • Full on-site training
  • Auto enrolment pension (after 3 months)
  • Death in service after 6-month probation
  • 30 days holiday including bank holidays (January to December)
  • Discounted furniture after 6-month probationary period.

    The business believes in developing and supporting their employees and you will have access to additional training should you wish to pursue it.

    We're keen to hire talented people regardless of their background, abilities, ethnicity, religion, sexual orientation, gender, national origin, or anything else that makes you, you!

    We understand that a diverse workplace is not only a more enjoyable place to be, but also facilitates better decision making and innovation. So, whoever you are, you can be sure of a warm welcome with us.

    Alstons values diversity and promotes equal opportunties.

    Job Type: Full-time

    Salary: £20,000.00-£22,000.00 per year

    Benefits:
  • Company pension
  • Employee discount
  • Referral programme
  • Sick pay
  • Store discounts
  • Wellness programmes
    Schedule:
  • Day shift
  • Monday to Friday

    Education:
  • A-Level or equivalent (preferred)

    Experience:
  • Accounting: 1 year (preferred)

    Language:
  • English (required)

    Work Kingdom (required)

    • Example 4

    Accounts Assistant

    Do you want to work for an internationally established pharmaceutical company at their UK based office?

    If so, please read on….

    What will you be doing day to day?

  • Maintaining records of the Sales Orders and fulfilling Customer Orders once they become due.
  • Getting the Transport Quote and approving the same by reviewing them with the previous Order Quotes
  • Resolving Customer Queries as an when required
  • Reviewing carriage costs from Freight Forwarder to ensure the billing in accordance with our contract.
  • Circulating Weekly Inventory position for the Warehouse
  • Managing company correspondence, including phone calls, emails, letters, and packages
  • Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations
  • Follow-up with Warehouses as and when required.
  • Handling insurances, certificates of Origin, samples for customers as and when required.

    What will we need from you?

  • Basic knowledge of accounting procedures such as bookkeeping and other general financial procedures
  • Presentation skills and customer service knowledge
  • Outstanding verbal and written communication skills
  • Proven experience in a related role Accounts Assistant or other relevant position
  • Knowledge of computer programs used in daily office administration functions such as word processors, spreadsheets, SAGE/QuickBooks and specialised office management tools
  • Proficiency in filing and paper management, including the ability to manage business correspondence and the ability to handle confidential information
  • Excellent problem-solving skills, the ability to research and an aptitude for helping other people

    Job Types: Full-time, Permanent

    Salary: £23,000 to £28,000

    Job Types: Full-time, Permanent

    Salary: £23,000.00-£28,000.00 per year

    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Egham, TW20 8HE: reliably commute or plan to relocate before starting work (preferred)

    Experience:
  • customer service: 1 year Location: One location

    • What does an Accounts Assistant do?

    Accounts Assistants contribute to the smooth running of the day-to-day activities of an accounting or finance office or department. They typically provide assistance for an Accountant, a Finance Manager or an accounting or financial team. Apart from taking care of the office administration, they handle basic accounting tasks. They typically take ownership of a company or department’s purchase and sales ledgers and assist with month-end processes. They also deal directly with customers and handle queries relating to invoices and other accounting issues.

    Accounts Assistant skills and qualifications

    Apart from working with numbers, Accounts Assistants interact with people, they therefore need strong interpersonal and communication skills to effectively deal with customers, coworkers and Managers. They need to actively listen to stakeholders and should be able to clearly verbalise their ideas and plans of action. A successful Accounts Assistant will have various prerequisite skills and qualifications, these typically include:

    • Excellent organisational and time-management skills to ensure that an office runs smoothly
    • Solid low-level accountancy and basic bookkeeping skills
    • Computer literacy and a working knowledge of accounting packages and other relevant applications, such as spreadsheets
    • Solid understanding of financial systems and processes
    • Strong analytical skills to evaluate financial data and make recommendations
    • The ability to function well in a team, as they need to provide support as needed

    Accounts Assistant experience requirements

    The level of experience an Accounts Assistant needs varies from one position to another. When applying for entry-level positions, candidates may be able to secure the job without any previous work experience. For more senior positions, candidates will typically need to show previous experience in an accounting or financial environment. Required experience may include good working knowledge of accounting routines, including stock checks and month-end reconciliations. Employers may also require experience in working with financial systems. In addition, candidates may need administrative experience and a working knowledge of relevant software programs.

    Accounts Assistant education and training requirements

    Accounts Assistants usually hold a foundation degree, a higher national diploma or a degree in subjects like business administration, accounting, finance, economics or a related field.

    Candidates can complete various college courses to demonstrate their competencies, such as a Level 2 Certificate in Bookkeeping, a Level 2 Certificate in Accounting or a Level 2 Certificate in Manual and Computerised Bookkeeping. Accounts Assistants may also be working towards obtaining accredited accounting qualifications through professional bodies like the Association of Chartered Certified Accountants (ACCA) or the Chartered Institute of Management Accountants (CIMA).

    Accounts Assistant salary expectations

    According to Indeed Salaries, the average salary for an Accounts Assistant in the UK is £20,904 per year. Salaries vary, depending on factors like location, levels of experience and employer.

    Job description samples for similar positions

    If this job description doesn’t adequately describe the job opening you have, here are a few job description samples of similar positions to consider:

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    Accounts Assistant job description FAQs

    What are the hours of an Accounts Assistant?

    Accounts Assistants typically have normal Monday to Friday, 40-hour workweeks. During busier periods, such as tax season or the financial year-end they may need to put in some overtime.

    What's the difference between an Accounts Assistant and an Assistant Accountant?

    An Assistant Accountant is a Junior or Trainee Accountant and has a more senior position than an Accounts Assistant. They are either qualified Accountants or are working towards becoming qualified. Unlike Accounts Assistants, Assistant Accountants take care of accounting tasks exclusively and don’t have clerical responsibilities.

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