Accounts Payable Specialist Job Description: Top Duties and Qualifications

An Accounts Payable Specialist, or Accounting Technician, is responsible for managing the financial transactions of a company. Their duties include bookkeeping, invoicing and maintaining a relationship with vendors and other third parties. 

 

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Accounts Payable Specialist duties and responsibilities

An Accounts Payable Specialist must be familiar with many applications of financial analysis within a company. Their main tasks can include:

  • Analysing the company’s overall financial performance
  • Keeping track of credits owed to the company
  • Monitoring spending and budgets
  • Auditing company departments
  • Preparing company reports for third-party organisations
  • Managing the accounting department
  • Overseeing company payroll
  • Paying all VAT on appropriate invoices and making notes of each tax payment made
  • Keeping track of credits owed to the company and ensuring all credits are properly applied to vendor payments 
  • Predicting company performance based on analyses 
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Accounts Payable Specialist Job Description Examples:

 

Example 1

About Lowell As one of Europe's leading and most respected credit management companies, we believe in the importance of good relationships. Whether that’s with our customers or our people. We want to listen to and understand our customers, not judge them, so that we can find the most affordable and fair ways to help them pay off their debts. Fairness runs through everything we do. We believe our greatest assets are our people and we’re keen to develop teams who want to make a difference. Summary Job Description Accounts Payable Specialist Let’s talk about your role: We are actively on the lookout for Accounts Payable specialists to join our Accounts Payable team within the Business Support Unit, right at the heart of our finance function. With experience gained from within a Group Accounts Payable function, you will be responsible for providing an accounts payment service to a number of legal entities, covering the payment of supplier invoicing, plus colleague T&E reimbursement. Utilising your knowledge and experience, you will have ownership of the timely and accurate processing of supplier invoices, both in GBP and EUR, producing weekly payment runs ensuring all entries are valid, accurate and complete. In addition to your core and deliverables, you will actively contribute to a team environment of support and collaboration, whilst taking an active role in seeking out and implementing improvements in the way we work together within our Accounts Payable team. Building key relationships with colleagues both within our finance function and the wider business, whilst also liaising closely with our external suppliers, you will be a subject matter expert for all things Accounts Payable and P2P here at Lowell and will really set the standard around our best practice controls, legal requirements and regulatory stipulations. This means that you will likely have experience of working within transactional finance team and may even have a professional level qualification. With exposure to all things Accounts Payable, you will also have the ability to work in a fast paced organisation and will enjoy playing a key role in a busy team at the heart of our business. So, are you an experienced operator within the transactionl finance space? Do you have a strong knowledge and understanding of Accounts Payable? Are you our new Accounts Payable Specialist? We see you.

Example 2

*About Lowell* As one of Europe's leading and most respected credit management companies, we believe in the importance of good relationships. Whether that’s with our customers or our people. We want to listen to and understand our customers, not judge them, so that we can find the most affordable and fair ways to help them pay off their debts. Fairness runs through everything we do. We believe our greatest assets are our people and we’re keen to develop teams who want to make a difference. *Summary* *Job Description* *Accounts Payable Specialist* *Let’s talk about your role: * We are actively on the lookout for Accounts Payable specialists to join our Accounts Payable team within the Business Support Unit, right at the heart of our finance function. With experience gained from within a Group Accounts Payable function, you will be responsible for providing an accounts payment service to a number of legal entities, covering the payment of supplier invoicing, plus colleague T&E reimbursement. Utilising your knowledge and experience, you will have ownership of the timely and accurate processing of supplier invoices, both in GBP and EUR, producing weekly payment runs ensuring all entries are valid, accurate and complete. In addition to your core and deliverables, you will actively contribute to a team environment of support and collaboration, whilst taking an active role in seeking out and implementing improvements in the way we work together within our Accounts Payable team. Building key relationships with colleagues both within our finance function and the wider business, whilst also liaising closely with our external suppliers, you will be a subject matter expert for all things Accounts Payable and P2P here at Lowell and will really set the standard around our best practice controls, legal requirements and regulatory stipulations. This means that you will likely have experience of working within transactional finance team and may even have a professional level qualification. With exposure to all things Accounts Payable, you will also have the ability to work in a fast paced organisation and will enjoy playing a key role in a busy team at the heart of our business. So, are you an experienced operator within the transactionl finance space? Do you have a strong knowledge and understanding of Accounts Payable? Are you our new Accounts Payable Specialist? *We see you.* Job Type: Full-time

Example 3

Position Summary: AP Specialist - FTC 9MTHS The position will assist Financial Accounts (80%) and Management Accounts (20%). This position is responsible for supporting the following: Accounts Payable (AP) for Bletchley Accounts Payable (AP) for Felinfach Financial Accounts Reporting Expense analysis The position is expected to contribute to the presence of a comprehensive and appropriate system of internal financial controls that safeguard the business and its assets. MAJOR Duties : Assist Accounts Payable at the Bletchley and Felinfach sites with: Receipt and posting of supplier invoices and credit notes; Matching against purchase orders, delivery notes and other supporting documentation; Ensure VAT correctly posted and descriptions entered to allow meaningful analyses; Prepare files for payment runs of supplier invoices; Prepare remittance advices to suppliers for payments made Receipt and posting of intercompany invoices and transactions; assist with monthly reconciliation of balances with other Sensient entities Maintain monthly recharge file with invoices to other affiliates/business units for recharges Monthly reconciliation of AP balances to supplier statements; follow up and review of Aged AP items and any Debit balances on the ledger Assist Financial and Management Accounts with report preparation and analysis. Other ad hoc tasks and projects assigned by the Assistant Controller, including cover for other roles within the department as required. Knowledge, Skills, Abilities: GCSE Maths & English grade C or above. Experience working in finance is required and a background in manufacturing / production environment is desirable. Strong communication skills, both written and oral are necessary, as well as attention to detail. Good Excel skills are required and experience of using AS400 system and/or JD Edwards is desirable. Position Description: Accuracy of data and reported information is essential in this role, so the position requires an eye for detail. Requires daily communication with personnel across all departments within the business and with suppliers so the ability to communicate clearly, particularly with non-financial people, is essential. This position will be expected to work independently and manage their workload to achieve tight deadlines. About Sensient Flavors & Extracts Sensient Flavors & Extracts Group develops, manufactures and distributes flavor and extracts systems that are found in thousands of consumer products worldwide. The company's specialty systems are essential components of food, beverage, household and personal care products. Sensient's value-added flavors and fragrances enable our customers to excel in highly competitive global markets. The Flavors & Extracts Group is located in Hoffman Estates, Illinois. ABOUT Sensient Technologies Corporation: Sensient Technologies Corporation is a leading global manufacturer and marketer of colors, flavors, and fragrances. Sensient employs advanced technologies at facilities around the world to develop specialty food and beverage systems, cosmetic and pharmaceutical systems, inkjet and specialty inks and colors, and other specialty and fine chemicals. The Company's customers include major international manufacturers representing most of the world's best-known brands. Sensient is headquartered in Milwaukee, Wisconsin. As a dynamic and diversified global leader, we offer an excellent salary and comprehensive benefits package. For more information, visit our website at . Equal Opportunity Employer

Example 4

Hi, we're Treatwell . Here at Treatwell, we are changing the way people book their hair and beauty services. We make booking hair, beauty and spa treatments simple, effortless and fast – around the clock. Today we are the leading beauty booking platform & software provider in Europe working with over 25,000 salons, processing over 1 million orders per month and operating across 11 countries. Our success to date is completely down to the 500 driven, passionate and brilliantly-talented people working together to harness the power of beauty, and the beauty of technology. However, we are still not even close to being done. Today, less than 2% of hair and beauty is booked online - that’s tiny. We believe that booking online is inevitable and our mission is to give every customer their perfect hair and beauty experience. But, for us to really fulfil our vision of revolutionising the industry we need to do something much more profound… we need to grow the entire industry and empower more people to feel good about themselves more often. We believe that Treatwell can make the world more radiant. The Role We are experiencing rapid growth across Europe and we’re looking for a highly motivated Accounts Payable Specialist to join our fast-paced and tight-knit Finance Team. With your meticulous eye for detail, you’ll be taking ownership of Accounts Payable function with an international scope across all of our markets. Your data-driven and analytical mindset will help you to find ways to improve invoice and payment systems all whilst being able to expertly manage relationships with both internal and external stakeholders. Processing and coding supplier invoices and employee expenses into Netsuite Accounting Raising payments of supplier invoices and employee expenses Chasing up unapproved invoices via email and over the phone Maintaining invoice scanning software Managing the AP mailbox Responding to queries both internal and external in a timely manner Reconciling to supplier statements and correcting any discrepancies Building relationships with our suppliers Maintaining reliable accounting files, including bank postings, by entering data accurately and methodically Ad hoc tasks assisting Management Accountants as necessary About you Fluent English speaker with strong verbal and written communication skills Experience in Accounts Payable; dealing with multiple currencies, departments and group entities (Netsuite experience would be ideal) Confident using Excel/Google Sheets at an intermediate level Comfortable with high volume invoice processing A passion for fast paced and fast-changing environments Fantastic attention to detail, and an analytical mindset Perks Benefits platform offering childcare vouchers, cycle to work scheme, high street discounts and more Enhanced parental pay & leave policy The opportunity to work alongside a talented, friendly, entrepreneurial team in a lovely Central London office (WC1V) Open to All Treatwell is an ‘Open to All’ employer and warmly welcomes every body to the team. People of colour, Lgbtqia+ people, neurodiverse people, individuals with impairments and parents are encouraged to apply. We encourage you to notify our team of your pronouns at any stage of your application. We are committed to making reasonable adjustments to the recruitment process as required. Please add any adjustment requests to your application.

What does an Accounts Payable Specialist do? 

 Accounts Payable Specialists monitor all the financial transactions within a company and then analyse the transactions to improve profitability within the company. This includes analysing tax returns, employee payroll and more. An Accounts Payable’s insight into the company helps management make decisions about personnel, benefits and future expansion. 

 

Accounts Payable Specialist skills and qualifications

In order to work at such a high level of financial responsibility and technical accuracy, a successfull Accounts Payable Specialist candidate will have various prerequisite skills and qualifications that typically include:

  • Analytical skills
  • Attention to details
  • Mathematical skills
  • Initiative
  • In-depth knowledge of economics
  • Interpersonal skills
  • Leadership skills
  • Verbal and written communication skills

 

Accounts Payable Specialist experience requirements

Previous experience in both finance and management are essential for this position. Ideally, they must have experience working at an executive level and be comfortable making decisions that may have an impact on an entire company. Some employers consider applicants who have worked on a smaller scale and been self-employed or worked for a small company. If an applicant doesn’t have some executive experience, they must have experience managing finances on a large scale and be comfortable relying on their own analyses in making company-wide decisions. 

 

Accounts Payable Specialist education and training requirements

An Accounts Payable Specialist requires a high level of education and accreditation. Most companies will require a Level 7 accountancy and taxation professional degree apprenticeship, which is equivalent to a master’s qualification. This will require the applicant to have five General Certificate of Secondary Education (GCSEs) at grades 4 to 9, including English and maths. An applicant must have also completed training with one of the accountancy agencies, either the Association of Certified Chartered Accountants (ACCA) or the Chartered Institute of Management Accountants (CIMA).

 

Accounts Payable Specialist salary expectations

According to Indeed Salaries, the average salary for an Accounts Payable Specialist is £22,143 per year. This figure varies depending on factors, including the company, geographical location and experience. 

 

Job description samples for similar positions

There are a few positions that are similar to an Accounts Payable Specialist and might be a more fitting job description, such as:

 

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Accounts Payable Specialist job description FAQs

 

What is the difference between an Accounts Payable Specialist and an Accounts Assistant?

An Accounts Payable Specialist works at a higher level than an Accounts Assistant. They also work more with outside vendors and third-party associates. Often, the Accounts Assistant monitors the day-to-day expenses within a company and helps the Accounts Payable Specialist make big picture decisions within the company. 

 

Who does an Accounts Payable Specialist report to?

An Accounts Payable Specialist will work within a company’s finance department and may have to report to the head of the department. They may also have to report to a third-party vendor when reconciling overdue invoices or reviewing monthly statements. The chain of command will vary depending on the company.

 

Do Accounts Payable Specialists have different responsibilities in different industries?

The general job responsibilities of monitoring invoices and payments remain the same across all industries. However, specifics can vary from industry to industry, such as for example the coding reconciliations and how tax codes affect invoices. Some industries, like the health care industry, have very specific codes and invoices that may require a job applicant to have some experience in the medical field in order to be qualified for the job. 

 

How can you make your Accounts Payable Specialist job description stand out?

Focus on what makes the company unique in terms of the workplace environment and benefits for the individual employees. Highlight any potential for career development within the company, this will attract those applicants who are looking for job security or who want to advance to the role of Senior Manager or Finance Director. Also, many people in this field are looking for accreditation and it may be beneficial to them if a company is willing to help with education reimbursements, or for certification with the Association of Accounting Technicians, the Association of Chartered Certified Accountants or The Chartered Institute of Management Accountants. 

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