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Accounts Receivable Specialist Job Description: Top Duties and Qualifications

An Accounts Receivable Specialist, or Accounts Receivable Clerk, is responsible for maintaining a company’s financial accounts with incoming transactions. Their duties include updating accounts ledgers, preparing invoices or receipts and receiving payments.

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Accounts Receivable Specialist duties and responsibilities

Accounts Receivable Specialists maintain the overall accuracy of the accounts, ledgers and financial records within their remit. They perform a range of administrative and clerical tasks on a day to day basis to keep that accounts up to date. Their main duties include:

  • Tracking incoming payments
  • Recording and reconciling all incoming financial transactions received
  • Issuing invoices and receipts to clients for money received
  • Resolving outstanding payments and sending collection statements
  • Updating account information and records of clients
  • Assisting with audits and checking for discrepancies in financial accounts
  • Ensuring that financial records meet with company standards
  • Compiling financial reports
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Accounts Receivable Specialist Job Description Examples:

Example 1

Accounts Receivable Clerk

Responsibilities - Summary

To provide a professional and timely accounting service in respect of credit control and accounts receivable ledger.

To provide any other support to the Finance team, as required.

Responsibilities - Primary Duties

The essential functions include, but are not limited to, the following:

  • Responsible for the credit control function for all customer accounts and collection of all pro-forma orders.
  • Process all sales update for all customer invoices and credit notes.
  • Bank Reconciliation
  • Run monthly credit control meetings
  • Prepare and process the Cash Receipts – matching cash receipts to invoices paid.
  • Reconcile Customer accounts in conjunction with Credit Control.
  • Reconcile Sales Ledger Control Accounts on a monthly basis.
  • Maintaining the AR order hold process and compliance hold process.
  • Prepare the OEM Discount, Credit Note spreadsheets for use during the month end close.
  • Liaising with Auditors, Customer service and the business.
  • Process and maintain accounts receivable on holding entity IDEX UK- tasks will include recharge invoices, collection of invoices, cashbook reconciliation.
  • Other tasks will include month end close journals, balance sheet reconciliations, ad-hoc analytical analysis.
  • Maintaining and implementing internal controls to a high standard.
  • Cover for Purchase Ledger in times of Absence

    Education & Experience Requirements:

  • AAT qualified or equivalent
  • 2 years accounting experience in sales ledger or similar financial role
  • Strong PC skills: Excel, Outlook and Word
  • Strong knowledge and ability to implement and maintain internal controls to a high standard.
  • Experience with finance software packages
  • Working knowledge of JD Edwards is advantageous
  • Working knowledge of Finance and accounting
  • Experience of month end within strict timeframes



    Due to Godiva not having the permit to sponsor workers, all applicants must have the right to work in the UK.

    Job Type: Full-time

    Salary: £22,084.52-£31,000.00 per year

    Benefits:
  • Casual dress
  • Company pension
  • Cycle to work scheme
  • Financial planning services
  • Free parking
  • Health & wellbeing programme
  • Life insurance
  • On-site parking
  • Paid volunteer time
  • Work from home
    Schedule:
  • Monday to Friday
  • No weekends
    Supplemental pay types:
  • Yearly bonus



    Ability to commute/relocate:
  • Warwick: reliably commute or plan to relocate before starting work (required)

    Experience:
  • Accounts Receivable: 2 years Location: Hybrid remote in Warwick

    • Example 2

    Job Title: Accounts Receivable Assistant

    Location: Lisburn

    Salary and Benefits: £27,000 plus excellent benefits

    Hours of work: Office Based- Mon – Fri- 9am – 5.30pm. WFH potential for 1 day a week after full training

    Employment Type- Permanent

    Interview Process: Immediate Interviews

    The Right Client- Nominate Recruitment are thrilled to be partnering with a successful Business based in Lisburn. Due to ongoing growth they are keen to recruit an Accounts Receivable Assistant.

    The Right role:

    You will support the commercial teams by raising multi-currency invoices and credit notes, processing and recording transactions with our international customer base. You will be dealing with customer queries, credit checking new customers and suppliers along with performing ongoing customer accounts management including chasing overdue debt. You will process bank receipts and keep customer accounts reconciled in our accounts software Microsoft Dynamics Nav 365 and support our finance and commercial teams with other credit control related tasks. You will also be involved in administering the Quality Claim process including updating applicable spreadsheets.

    The Right Fit:

    · At least 2 years’ experience in an AR related role

    · Experience of using an accounting system to record accurate financial data (experience of Microsoft Dynamics Nav 365 a bonus

    · Experience using Excel, Outlook, Word and other MS Office products

    · Able to stand back and review data/information to see the ‘big picture’

    · Able to anticipate opportunities and risks

    Job Type: Full-time

    Salary: £26,000.00-£27,000.00 per year

    Benefits:
  • Life insurance
    Schedule:
  • Monday to Location: In person

    • Example 3

    Accounts Receivable

    Reading

    £30-32k

    Working with a market leader in the field of access control, we have an opening for an Accounts Receivable working within a growing finance team. Great outfit to work for with much to offer

    The person responsible for this role will be supporting the Accounts Receivable functions within the finance team. They will need to know how to develop and optimise relationships with customers, both internal & external. They will need to be proactive, self-motivated, and happy to get involved with many varying tasks.

    Main Duties of Job

    · Maintain the accuracy of customer accounts to ensure accurate company financial statement reporting.

    · Process cash allocation from bank statement, through ERP.

    · Monitor unallocated cash, liaising with business unit and customers to resolve

    · Liaising with other group companies to resolve customer payments made to the wrong division/bank account.

    · Process new customer requests in ERP and verify customer data using credit referencing agencies, companies house, Dow Jones, ensure this meets requirements for credit policy & internal authority matrices.

    · Maintain sales ledger master data including annual credit reviews, name changes, changes to Companies House & credit risk information.

    · Manage insolvencies and Court recoveries, including 7 day letters (notice of intent).

    · Proactively manage ledger accounts to ensure accounts are paid strictly to terms including pre-due chasing, due reminders, overdue chasing, placing accounts on stop.

    · Take card payments for non-credit customers.

    · Manage queries – ensure query information for unpaid invoices has been passed to the relevant departments.

    · Monitor stopped accounts and orders on hold throughout the day to ensure orders can be released where necessary.

    · Issue monthly statements to customers / copy invoices.

    · Debtors reporting and debt commentary for 61+ debts.

    Requirements

    · Proven record of AR work

    · Significant hands-on business experience with accounting functions

    · Strong commercial and strategic understanding

    · Must be fluent in English (oral & written)

    · Able to manipulate data and have reasonable Excel skills.

    · Ability to maintain the accuracy of accounts to ensure accurate company financial statement reporting.

    Characteristics required

    · Self-driven, results-oriented entrepreneurial person with a positive outlook and a clear focus

    · Attention to detail and ability to process a high volume of invoices.

    · Ability to work both within a defined structure as well as independently

    · Ability to operate in an environment of teamwork, common goals, and transparency

    · A commitment to deliver great customer experience

    Remuneration

    In addition to a competitive salary, other benefits include;

    · Matched pension at 5%

    · Private Healthcare

    · 25 days leave

    · Life Assurance x 3

    · Spouses pension

    · Income Protection / Permanent Health Insurance

    Job Types: Full-time, Permanent

    Salary: £30,000.00-£32,000.00 per year

    Benefits:
  • Additional leave
  • Casual dress
  • Company events
  • Company pension
  • Life insurance
  • On-site parking
  • Private medical insurance
  • Sick to Friday

    • What does an Accounts Receivable Specialist do?

    Accounts Receivable Specialists handle day to day financial transactions within a company. They record payments from clients, update statements with received transactions and make collection calls. An Accounts Receivable Specialist also performs other financial tasks such as ensuring the accuracy of accounting ledgers and the timely monitoring of payments, receipts and bills.

    Accounts Receivable Specialists often work directly with customers or clients, issuing invoices and receiving payments for services or supplies. They also compile financial reports and provide financial information or data to other staff members.

    Accounts Receivable Specialist skills and qualifications

    An Accounts Receivable Specialist has excellent accounting and arithmetic skills to record all accounts receivable transactions accurately. They have administrative skills and are proficient in computer and accounting software. They should also have the relevant accounting qualifications to apply for an Account Receivable Specialist position. A successful Accounts Receivable Specialist will have various prerequisite skills and qualifications, that typically include:

    • Accuracy with data entry
    • Excellent arithmetic skills
    • Excellent customer service skills
    • Ability to communicate complex financial information in a simple, understandable format
    • Proficiency in working with spreadsheets using Microsoft Excel
    • Knowledge of general accounting software, such as QuickBooks
    • Extensive knowledge of accounting and financial terminology and practises
    • Associate Chartered Accountant (ACA) qualification or similar industry-recognised qualification

    Accounts Receivable Specialist experience requirements

    A successful Accounts Receivable Specialist needs a minimum of two years of experience working in a previous accounting role. This could be as an Accounting Clerk, Bookkeeper or as an Accounting Technician. Experience working in an office is also essential.

    An Accounts Receivable Specialist candidate should have proven experience of bookkeeping, of performing administrative tasks and accurately inputting data. The ideal candidate should have specialisation in finance and accounting. In larger organisations the position may require experience working with customers and as as part of a team.

    Accounts Receivable Specialist education and training requirements

    An Accounts Receivable Specialist typically needs an academic grounding in mathematics, including excellent results in Maths at both GCSE level and A-Level. Most employers prefer a degree in Maths, Accounting, Economics or Business Administration. Accounting qualifications from a reputable institution, such as the Institute for Chartered Accounts in England and Wales is beneficial for candidates to be successful.

    Some employers consider entry-level candidates who have proven experience working in an accounting or office administration role. Such candidates usually demonstrate that they are working towards relevant accounting qualifications, even if they are yet to achieve the necessary degree-level education. A Foundation Certificate in Accounting from a college or an apprenticeship is also helpful.

    Accounts Receivable Specialist salary expectations

    According to Indeed Salaries, the average salary for an Accounts Receivable Specialist is £24,492 per year. Salary may be dependent on experience, location and company.

    Job description samples for similar positions

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    Accounts Receivable Specialist job description FAQs

    What is the difference between an Accounts Receivable Specialist and an Accounts Payable Specialist?

    An Accounts Receivable Specialist mostly records and processes incoming payments from customers and clients. An Accounts Payable Specialist works with outgoing payments of the company. However, in some cases, the responsibilities from either role can overlap.

    Who does an Accounts Receivable Specialist report to?

    An Accounts Receivable Specialist often reports to a Senior Accounts Receivable Specialist or a Senior Accountant. They may also work within a larger financial department and may also have to report to the Chief Financial Officer of the company.

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