Assistant Project Manager Job Description: Top Duties and Qualifications

Assistant Project Managers, or Project Management Assistants are individuals looking to eventually make their way into a Project Manager role. Assistant Project Managers report to and assist Project Managers during the processes of planning, procurement and execution of projects.

 

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Assistant Project Manager duties and responsibilities 

The job description of an Assistant Project Manager entails a wide array of administrative and management tasks that assist an organization’s Project Manager. Some responsibilities include the planning and implementation of projects, coordination of project tasks, and other duties such as setting up meetings, drafting invoices and more. Their main duties and responsibilities are: 

  • Providing clerical support to Project Managers that help them perform their duties quickly and accurately 
  • Following up with clients to understand their needs, taking minutes during project meetings and analysing statistical data 
  • Assisting in inventory monitoring to assess the need for resource procurement 
  • Preparing performance and ranking reports and weekly progress updates 
  • Communicating with team members through presentations and educating them on marketing tools and strategies
  • Assisting in data collection, development and analysis to enable proper decision making and goal setting 
  • Communicating with clients to cultivate and maintain good relationships 
  • Assisting in the development and implementation of action plans to enable proper time, resource and process management 

 

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What does an Assistant Project Manager do? 

Assistant Project Managers typically work closely with Project Managers to provide direct assistance in coordinating projects from start to finish. They also work with clients to identify their needs and organise them into actionable steps, whilst identifying their budget requirements. 

Assistant Project Managers may also handle small projects assigned to them by Project Managers. When Project Managers take leave, Assistant Project Managers may fill in for the role. Generally, Assistant Project Managers perform tasks that smooth the operations of project management. 

 

Assistant Project Manager skills and qualifications

Assistant Project Managers have excellent time management, organisational, multi-tasking and negotiation skills, as well as the ability to perform well both as a member of a team or on their own. Their abilities to handle client calls, perform document project operations and communicate clearly ensures that vital information is passed to teams. A successful Assistant Project Manager will have various prerequisite skills and qualifications that typically include:

  • Excellent verbal and written communication skills in order to pass information clearly and accurately 
  • Strong leadership, motivational and mediation skills and the ability to take initiative without guidance
  • Exemplary customer service and strong interpersonal skills
  • The ability to operate analysis and communication software such as  Excel, Word and PowerPoint 
  • A goal-oriented mindset and good organisational skills
  • Willingness to tackle challenges to solve problems
  • Great attention to detail and ability to multi-task
  • The ability to understand and apply feedback on work performance  

 

Assistant Project Manager experience requirements 

Candidates with previous experience in an Assistant Project Management position are preferred. However, those who’ve worked in similar roles such as Project Schedulers or Project Associates may also be considered. Candidates typically need to provide proof of successful staff management, problem-solving and decision-making as managers. Other experience working with tools of productivity and communication such as Excel and PowerPoint is also desirable. 

 

Assistant Project Manager education and training requirements

Beginner Assistant Project Managers typically require a bachelor’s degree in Project Management or related course to be considered. Candidates with a master in business administration can also act as a substitute for a business-related bachelor’s degree. The minimum qualification to be considered for an Assistant Project Manager position is four or five 5 GCSEs at Grades A-C or the equivalent with a project management certification and relevant work experience in project management. 

 

Assistant Project Manager salary expectations

According to Indeed Salaries, the average salary for an Assistant Project Manager in the UK is  £36,805 per year. This can vary depending on factors like experience, education, location and company.

 

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Assistant Project Manager job description FAQs

 

What is the difference between an Associate Project Manager and an Assistant Project Manager?

While an Assistant Project Manager supports a Project Manager to ensure that projects are planned, procured and executed successfully, Associate Project Managers act as a medium between the Project Manager and teams. They should be the first person consulted before the Project Manager is informed. 

 

Should you hire an Assistant Project Manager with no work experience?

It’s possible to encounter candidates with informal project management work experience as managers, team leads and directors. If a candidate successfully proves to have fitting project management skills such as integration, cost, quality and time management skills, it’s okay to consider them as potential recruits. 

 

What should you look for in an Assistant Project Manager CV?

A good Assistant Project Manager resumes shows the candidate’s strong interpersonal, verbal and written communication skills. This will be demonstrated through the experience section of their CV and it will show how they successfully ,or unsuccessfully convey information. An ideal Assistant Project Manager CV will be well-organised and easy to read. 

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