Assistant Property Manager Job Description: Top Duties and Qualifications

An Assistant Property Manager, or Assistant Facilities Manager, oversees the daily operations of a commercial or residential establishment together with the Property Manager. Their key roles include recruitment of new tenants, handling day to day property maintenance and repairs, and planning property viewing.

 

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Assistant Property Manager duties and responsibilities

The Assistant Property Manager plays a crucial role in coordinating matters between the tenants and the lead Property Manager. Their roles and responsibilities include the following:

  • Ensuring the vacant units are ready for new occupants
  • Organising interviews and vetting of prospective tenants
  • Marketing the company’s properties by advertising and showing existing vacancies to prospective tenants.
  • Collecting rents and following up on overdue payments
  • Keeping and maintaining records of new tenants, existing tenants and rent payments
  • Reporting any issues to the lead property manager
  • Logging the particulars of insurance claims and liaising with insurers

 

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Assistant Property Manager Job Description Examples:

 

Example 1

*A great opportunity to be part of Premier Living.* *Premier Living is an established and successful private property company in the centre of Luton and is currently offering a part-time position assisting the Property Manager with the letting and management of over 160 residential units.* The role is a pivotal position with the main focus on the varied day-to-day tasks surrounding property management. It requires a special talent to keep all tenants happy and drive the business forward. Candidates will, ideally, have some experience within the property management / lettings field (although not essential), with an eye for detail and the ability to run an efficient and cost-effective business. They need to be calm and unflappable with strength of character and a systematic approach, plus, the added ability to work under pressure at times. General day to day could include conducting property viewings with potential tenants, negotiating and issuing new rental contracts, arranging inventories and meter readings, carrying out property inspections, staging rooms as well as online advertising and creating brand awareness. Strong administrative and excellent communication skills for liaising with tenants are a must. *The job highlighted points are below: * *- Candidate needs to be confident when speaking to tenants and potential tenants* *- Tenant Liaison - keeping the customer informed and ensuring their reasonable needs are met* *- Utilities for each property - meter reads at the same time each month* *- Organise and carrying monthly checks* *- Prepare tenancy agreements using esign* *- Manage tenancy deposits* *- Have a basic understanding of lettings legislation* *- Conduct viewings* *- Respond to enquires on spareroom and booking in the viewings* *- Creatively staging / unstaging empty rooms when necessary* You'll report to the property manager but we are small friendly team looking for the right candidate. Could suit someone looking for hours to fit around childcare. Part-time hours: 3 Days A Week (initially) - Flexible hours by prior arrangement offered. Expected start date: Open but ideally no later than 1st July 2021 Job Types: Part-time, Starting at £10 p/h Reference ID: Pmanagerassist Part-time hours: 24 per week Expected Start Date: 01/07/2021 Job Types: Part-time, Permanent Salary: £10.00 per hour Benefits: * Flexible schedule Schedule: * 8 hour shift * Day shift * Monday to Friday Experience: * Property Management: 2 years (preferred) Work remotely: * No

Example 2

*Assistant Property Manager* We are currently looking for a Property Administrator/Assistant Property Manager to join our growing team and help develop and grow the business. * Must have excellent admin experience in a property-based position * Must be mature and able to work under pressure * Self-motivated and work to deadlines and targets * Experience in basic block management (ideal but not essential) *Keen to progress as role would look to develop to a non-assistant; Property Manager role. * Full clean driving license is essential *Responsibilities are to include: * * Generating tenancy agreements * Property inspections * Generating works orders * Liaising with contractors * Dealing with private & social housing tenants * Keep and maintain insurance documents * Assist with block management stock * Conducting Inventories and reports * Assisting with invoices and liaising with the accounts department * Working closely with other Property Managers and assist where needed *Assist with caretakers diary management This is a fantastic opportunity for someone who is looking for progression and to be part of a company who are developing and growing at an exceptional rate. Salary is 20k – 22k based on experience. Hours: Monday to Friday – 9am – 5:30pm Holiday: 20 days + bank holidays Job Types: Full-time, Permanent Salary: £20,000.00-£21,000.00 per year Benefits: * Company events * Company pension * Private medical insurance Schedule: * Monday to Friday * No weekends Experience: * Property: 1 year (preferred) * Administrative experience: 2 years (preferred) * Full Clean Driving License (required) Work remotely: * No

Example 3

We currently have a very exciting opportunity for a unique individual who is ambitious, enthusiastic and has a can do attitude. We are looking for a personal assistant/assistant property manager, working alongside with the director. The candidate must have inner drive and would benefit from being part of a growing property lettings and investment company. We have been established over 20 years and are looking to expand our team with more energy. We would ideally want the right candidate to have some experience in the lettings industry however this is not necessary. We would expect you to have excellent customer service and peoples skills as this will compliment our ethos which makes the company successful. You would be carrying out basic office duties, cleaning properties, viewings, signing contracts, tenant queries and maintenance issues. This would be part of the role and more so, being versatile and good planner and organisation is crucial. Social media experience is an advantage. This position would be perfect for someone who would like a career and grow within our organisation and is happy to start from the bottom. The role will be varied with a long term career for the right candidate. Flexibility and commitment would be paramount, including having a passionate and confident personality when entertaining clients and attending events. The position is full-time or part time and being able to work in a fast pace environment is essential. You would need a driving licence and car. If you feel you would be the right candidate for this position please send us your cv with a bit about yourself. Job Types: Full-time, Permanent Job Types: Full-time, Part-time, Permanent Salary: per year Additional pay: * Performance bonus Benefits: * Company events * Flexible schedule Schedule: * Day shift * Monday to Friday * Weekends Work remotely: * No

Example 4

*A great opportunity to be part of Premier Living.* *Premier Living is an established and successful private property company in the centre of Luton and is currently offering a part-time position assisting the Property Manager with the letting and management of over 160 residential units.* The role is a pivotal position with the main focus on the varied day-to-day tasks surrounding property management. It requires a special talent to keep all tenants happy and drive the business forward. Candidates will, ideally, have some experience within the property management / lettings field (although not essential), with an eye for detail and the ability to run an efficient and cost-effective business. They need to be calm and unflappable with strength of character and a systematic approach, plus, the added ability to work under pressure at times. General day to day could include conducting property viewings with potential tenants, negotiating and issuing new rental contracts, arranging inventories and meter readings, carrying out property inspections, staging rooms as well as online advertising and creating brand awareness. Strong administrative and excellent communication skills for liaising with tenants are a must. *The job highlighted points are below: * *- Candidate needs to be confident when speaking to tenants and potential tenants* *- Tenant Liaison - keeping the customer informed and ensuring their reasonable needs are met* *- Utilities for each property - meter reads at the same time each month* *- Organise and carrying monthly checks* *- Prepare tenancy agreements using esign* *- Manage tenancy deposits* *- Have a basic understanding of lettings legislation* *- Conduct viewings* *- Respond to enquires on spareroom and booking in the viewings* *- Creatively staging / unstaging empty rooms when necessary* You'll report to the property manager but we are small friendly team looking for the right candidate. Could suit someone looking for hours to fit around childcare. Part-time hours: 3 Days A Week (initially) - Flexible hours by prior arrangement offered. Expected start date: Open but ideally Mid July Job Types: Part-time, Starting at £10 p/h Reference ID: Pmanagerassist Reference ID: 26/6ASSTPMAN Part-time hours: 21 per week Job Type: Part-time Salary: £10.00 per hour Benefits: * Flexible schedule Experience: * Property Management: 1 year (preferred) Work remotely: * No

What does an Assistant Property Manager do?

The Assistant Property Manager assists the property manager in managing commercial or residential properties. Key among these activities include inspecting the property for areas that require repairs. They ensure the property is in perfect condition and vacant units are ready for occupation.

Assistant Property Managers are also responsible for direct interaction with the tenants and prospective clients. They organise viewings of the property, handle tenant concerns, collect rent from tenants and evaluate incoming applicants. 

 

Assistant Property Manager skills and qualifications

A good Assistant Property Manager should have the following skills and qualifications:

  • Technical understanding and knowledge of the property
  • Firm grasp of property processes, property maintenance and facility issues
  • Ability to create rent collection letters and prepare late notices
  • Proficiency in computer use and Microsoft Office applications
  • Real estate broker license
  • Adept in keeping tenant files and contractor files
  • Basic accounts receivable skills
  • Commercial property management skills

 

Assistant Property Manager experience requirements

An Assistant Property Manager should possess experience in real estate and property management. This includes knowledge of federal and state housing regulations, current prices and marketing trends. A firm grasp of the technical features of a property is highly desirable as it means they can handle repairs and maintain the property.

Getting clients to rent or buy a property requires extraordinary marketing abilities. Candidates with a marketing background and exceptional customer service skills are an asset. They are likely to bring in more clients and retain the existing ones. Experience with terms of lease negotiations and lease agreements is also desirable.

 

Assistant Property Manager education and training requirements

Although some recruiters may require a bachelor’s degree, an Assistant Property Manager only needs a high school diploma. Additional certifications such as the Certified Apartment Manager (CAM) can also come in handy. Candidates who have an understanding of property law, tenant rights and property leasing are useful.

 

Assistant Property Manager salary expectations

The average income of an Assistant Property Manager in the UK, is £22,263 per year. The salary varies depending on the size or number of properties they manage, job location and experience.

 

Job description samples for similar positions

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Assistant Property Manager job description FAQs

 

What are the day-to-day duties of an Assistant Property Manager?

The Assistant Property Manager receives and handles tenant complaints. The position requires the Assistant Property Manager to visit various premises or units. They may also be required to work at unusual hours as tenants may have urgent issues that extend beyond the normal working hours. The Assistant Property Manager also supervises property management staff and maintenance personnel. At times the Assistant Property Manager may need to respond to community or local government, to ensure property compliance.

 

Who reports to an Assistant Property Manager?

Assistant Property Managers are responsible for contracting cleaners and dustman garbage collectors. They supervise their day to day activities and pay their wages and salaries. Plumbers, electricians and other construction professionals report to the Assistant Project Manager too.

 

What qualities make a good Assistant Property Manager?

As the Assistant Project Manager interacts with tenants and prospective clients, so they must have excellent interpersonal skills and strong communication skills. The ideal candidate should have outstanding organisational skills. Daily work hours may vary due to the dynamics of their job. So, they need to be able to work on a flexible schedule. 

 

Do Assistant Property Managers have different responsibilities in different industries?

The duties and responsibilities of Assistant Property Managers vary from one organisation to the other. What they do daily depends on the size and number of properties that they oversee. The type of clients and the organisation’s structure also count. However, the fundamental responsibilities such as facility maintenance and client engagement are almost similar within the real estate market.

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