Contract Administrator Job Description: Top Duties and Qualifications

A Contract Administrator, or Commercial Manager oversees all aspects of commercial contracts within a company. Their work includes preparing, reviewing and negotiating company contracts .

 

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Contract Administrator duties and responsibilities

The Contract Administrator does more than negotiate contract terms with internal and external parties. Some of their main tasks include:

  • Articulating, capturing and implementing contractual issues
  • Negotiating contract terms with both internal and external entities
  • Reviewing existing contracts and updating them
  • Monitoring contractual performance using spreadsheets and electronic document management systems (EDMS) 
  • Analysing risks associated with specific contract terms
  • Creating language standards for new contract documents or existing ones
  • Providing detailed reporting to the involved parties at the end of a contract
  • Administering and managing financial records, invoices, credits and final accounts as per project requirement

 

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What does a Contract Administrator do?

A Contract Administrator is employed to execute and manage contracts on behalf of a company. They not only draft and review contracts, but also oversee a range of legal agreements. Contract Administrators write order forms, sales agreements and non-disclosure agreements (NDAs). Contract Administrators ensure that parties adhere to terms, regulatory requirements and company policies.

Contract Administrators explain contract terms to parties and effect the necessary changes to original contract documents. They build or maintain contracting tools and processes, including a contract’s management system. Sometimes, they improve and streamline a company’s contracting process so it becomes more efficient. Under the supervision of Senior Contract Officers, the Contract Administrator oversees, reconciles and approves invoices. Contract Administrators work with legal, business and communications teams.

 

Contract Administrator skills and qualifications

A Contract Administrator must demonstrate strong analytical skills to measure risks and rewards. They should have the ability to analyse contracts with the intent of minimising costs and liabilities and must work to maximise profits while complying with laws. A  successful Contract Administrator candidate will have various prerequisite skills and qualifications that typically include:

  • Commercial contracting, drafting and proposing
  • Business planning and creation
  • High-level grammar  skills
  • Knowledge of computers and MS Office applications
  • Ability to review complex contractual documents like service-level agreements and sales agreements
  • Excellent communication skills, both verbal and written
  • Proven analytical and organizational skills

 

Contract Administrator experience requirements

The Contact Administrator needs proven work experience in a similar role or in a previous Contract Manager role. Employers prefer candidates with at least three years of experience in commercial contracts. For entry-level roles, consider applicants with a year of experience. New Contract Administrators gain experience through on-the-job training or promotions.  in most cases, candidates need to have experience with contractor management software. Look for experience with DocuSign, Zendesk, Goldmine or Joint Contracts Tribunal (JCT) 2011.

 

Contract Administrator education and training requirements

A Contract Administrator must have at least a bachelor’s degree in business, human resource management or a related field. On-the-job training is essential. Contract Administrators in managerial roles often need a postgraduate or master’s in human resources or contract management. Their credentials include contract and business law. Many organisations seek applicants with a legal background or an education in accounting.

 

Contract Administrator salary expectations

According to Indeed, the average salary for a Contract Administrator in the UK is £20,839 per year. However, this varies depending on the company’s specific requirements, the experience level and education the employee should have.

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Contract Administrator job description FAQs

 

What is the difference between a Contract Administrator and a Contract Manager?

Contract Administrators take care of the wording of a contract. A Contract Manager then ensures that each party involved executes their contractual duties.

 

What should you look for in a Contract Administrator CV?

 Look for experience in contract management or administration. Contracts involve parties with different interests, so it’s essential for an applicant to have excellent negotiation and interpersonal skills. The applicant needs to have a keen eye to identify contractual errors.

 

Who does a Contract Administrator report to?

Contract Administrators typically report to Contract Managers and other external parties involved in a contract. They work closely with staff members involved in communication and public relations departments. Contract Administrators produce contracts based on local and national guidance. 

 

What makes a good Contract Administrator job description?

An outstanding Contract Administrator job description provides an interesting overview of the job. Start out with a brief summary of your company and the values it has.  Highlight the duties and responsibilities clearly without complexity and concisely cover the required skills and qualifications. The job description should also list the education and experience requirements as well. Give applicants relevant information, so that they know if they are a good fit or not.

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