Contracts Manager Job Description: Top Duties and Qualifications

A Contract Manager, or Contracts Coordinator is responsible for overseeing the completion of an organisation’s projects on time and within the allocated budget. Their duties include being the first point of contact for members of their project team, taking responsibility for health and safety and negotiating contracts with suppliers and subcontractors.

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Contracts Manager duties and responsibilities

A Contracts Manager is responsible for a wide variety of tasks, depending on the nature of their contracts. Their primary duties include:

  • Drafting and revising contracts
  • Ensuring that all contracts are accurate and relevant documentation is correct and updated when necessary
  • Building and maintaining good relationships with clients and suppliers
  • Developing plans to fit the schedule of works
  • Identifying ways to increase efficiency and improve productivity
  • Corresponding with external stakeholders to document all activities
  • Compiling and delivering presentations to clients and suppliers
  • Collecting and collating data for forecasting and planning purposes
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Contracts Manager Job Description Examples:

 

Example 1

SKILL Requirements
  • Understand architect drawings & plans
  • Understand KBD & architect specifications
  • Good knowledge of building & construction
  • Good understanding of Microsoft software
  • Maths skills
  • Civil Engineering background
  • Highly Organised
  • Ability to analyse data
  • Critical thinking skills
  • Good communication skills
  • Detail oriented
  • Technical abilities
  • Problem solving
  • Good initiative & logical thinking
  • Understand KBD ethos & values

    Procurement
  • Assess enquiries for suitability
  • Understand Client’s requirements/expectations
  • Establish and work with Client’s budget
  • Provide and establish budget costs
  • Liaise with Architect & Client

    Contract Management
  • Provide and Monitor Contract Programme
  • Liaise with Site management, Architect & Client
  • Obtain Supplier es for Pricing and Contract Work
  • Ensure Site Health & Safety systems are in place and monitored
  • Assist with Cost Management

    Cost Management
  • Develop/maintain KBD costings systems
  • Obtain Supplier es for Pricing and Contract Work
  • Liaise with Architect & Client wrt costing/tenders
  • Liaise with Site staff – collate documents and records
  • Monitor costs & uphold cost control system
  • Valuations and Applications for payment
  • Adds & Omits (variations)
  • Agree final costs with Director & Client
  • Finalise project costing and review against as-built costs from Xero

    Job Types: Full-time, Permanent

    Salary: £30,000.00-£45,000.00 per year

    Additional pay:
  • Bonus scheme
    Benefits:
  • Casual dress
  • Company pension
  • On-site parking
    Schedule:
  • Day shift
  • Monday to Friday

    COVID-19 considerations:
    All construction site and office employees take the regulatory precautions against COVID-19

    Education:
  • Bachelor's (preferred)

    Experience:
  • contract management: 5 years (required)
  • Construction: 5 years (required)

    Application deadline: ID: KBD2206
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    Example 2

    Building Services Mechanical Services Contracts Manager

    Location: Cirencester, Gloucestershire
    Employer: HWM Building Services Limited
    Salary: IRO £50-55,000 per Annum Dependent Upon Experience plus car allowance

    (negotiable)
    Holidays: 25 days per Annum

    About the company
    HWM Building Services are a design and build contractor offering a full design, installation and management package.

    Services include; project management, design, procurement, installation, testing, commissioning and maintenance of Mechanical, Electrical and Public Health Engineering Services with a strong bias towards renewable energy solutions.

    Brief outline
    The ideal candidate will have experience within commercial projects of at least valuing £1.5m. The background of the candidate needs to be within Mechanical engineering installation projects within Commerical/lndustrial and Public sector buildings, with the individual needing to be both technically and commercially astute.

    Typical work activities
    With the focus on the Project Management of Mechanical Services installation contracts from handover of estimate to completion and agreement of final accounts.
  • Procurement of relevant plant and materials and sub-contractor packages ensuring best value

  • Managing and forecasting spend using purchasing software and Excel type spreadsheets to ensure that the work is kept to budget.

  • Analysis of labour resource requirements for the project and placement and control of labour and associated costs. Regular site visits monitoring works progress and ensuring the quality of work is to the required standard and on programme.

  • Managing projects and delivering against contracted targets.

  • Preparation of monthly applications for payment and costing of variations.

  • Ensuring that Risk Assessments and Method Statements are prepared and monitoring of
    Health & Safety issues in respect of on-site and off-site staff.

  • Preparation of work in progress reports for submission to the Directors.

  • Liaising closely with other professionals, including clients, structural engineers, builders, architects and surveyors, and in-house project and design teams, building and maintaining relationships.

  • Attending a range of project group and technical meetings.

  • Working on a variety of projects within a short period of time.

  • Assisting in preparing tender submissions.

  • Collating certification and preparation of O&M manuals

  • Evaluating customer needs and responding to them.

    Key skills
  • A team player with a high level of self-motivation and organisational ability.

  • The ability to work well both as part of a team, and on own initiative.

  • Excellent communication skills both written and verbal.

  • Strong leadership skills.

  • Analytical and methodical in approach to problem solving.

  • Sound knowledge of Mechanical Services Project Management and a good understanding of the technical, commercial and contractual processes involved.

  • CAD experience. (not essential)

  • Good understanding of HVAC systems.

  • People management and staff supervision skills.

  • Commercially astute.

  • Competent in the use of computers and data handling including Microsoft Office systems.

    Job Type: Full-time

    Salary: £50,000.00-£55,000.00 per year

    Additional pay:
  • Performance bonus
    Benefits:
  • On-site parking
    Schedule:
  • Day shift
  • Monday to Friday

    COVID-19 considerations:
    Hand sanitisers are on site, large open plan office ensures 2m space, masks optional.

    Ability to commute/relocate:
  • Cirencester, GL7 7BA: reliably commute or plan to relocate before starting work (required)

    Education:
  • Diploma of Higher Education (preferred)

    Experience:
  • contract management: 3 years (required)

    Licence/Certification:
  • Drivers License (required)

    Application deadline: 22/07/2022
    Reference ID: Mechanical Contracts start date: 01/08/2022
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    Example 3

    Contracts Manager Vacancy

    Reading and surrounding areas

    Location: Travel to Reading and surrounding areas, other customer sites as necessary with frequent contact at Head Office in Wokingham

    Salary: Total package circa £30,000 per annum. Basic salary of £26,000 per annum + company vehicle or mileage allowance + commission opportunities + target revenue bonus.

    Hours: 37.5 hours per week at times required to service customer sites

    Job Type: Permanent

    Company: Rapid Commercial Cleaning Services Ltd

    We are:

    Rapid Clean is a leading commercial cleaning company, committed to providing over 400 customers with an excellent cleaning service at a competitive price. Established in 1999, we provide a professional, fully comprehensive cleaning provision across Southern England in sectors that include schools, offices, medical and leisure facilities.

    Despite our fast growth, we still care about every customer, every contract and every member of staff. We pride ourselves on our attention to detail and delivery of a thorough, reliable high-quality service.

    Why work for us:

    Take a look at our website to find out [website]!

    The role:

    Reporting to one of our Operations Managers, you will be responsible for the site management and smooth running of around 30 – 40 customer sites. This will involve the ongoing management of approximately 40 - 60 part-time cleaning staff, the recruitment and training of new staff where required and carrying out regular quality audits with each customer*. *You will be responsible forensuring the highest level of cleaning standards and customer and staff satisfaction is maintained through excellent customer service.

    What you’ll do:

    - Performing regular site audits with customers

    - Maintaining regular customer contact and ensuring continuous customer satisfaction

    - Ensuring highest standards of cleanliness are maintained at all customer sites

    - Recruitment and management of cleaning staff

    - Ensuring health and safety standards are maintained at all times

    - Maintaining regular contact with site teams to ensure awareness of site-specific requirements

    - Planning, facilitating and monitoring ongoing training for site operatives

    - Providing feedback on performance and to take responsibility for managing issues that may arise

    - Ensuring sufficient amounts of cleaning equipment, materials and consumables on site

    - Ensuring customer sites are fully manned including absence and holiday cover

    - Submitting fortnightly pay-sheets, other administration such as holiday forms and carry out payroll tasks

    - Carrying out any other duties that are required as directed by the Operations Manager

    - Attending regular meetings with the Operations Manager and Operations Director at our head office in Wokingham

    You are:

    *- *Pro-active, logical and forward thinking

    - Flexible on working times

    - Knowledgeable of the cleaning industry

    - Someone with a strong desire to succeed and promote a high level of customer service

    - Self-motivated

    - Someone with excellent communication skills

    - Able to take full responsibility for tasks

    - Someone who manage teams in a supportive manner

    What you’ll need:

    *-
  • Experience in the cleaning sector (essential)

    - Experience managing a team

    - A valid UK driver’s license, satisfactory references and right to work in the UK

    What we’ll give you:

    - A company vehicle or mileage allowance

    - A company mobile phone

    - A company iPad

    - The opportunity to earn commission on new customer consumable orders

    - Monthly bonuses, depending on level of area revenue

    - Up to 27 days annual leave (depending on length of service)

    - A NEST pension scheme

    - Opportunities for continued personal development

    - A friendly working environment and company events

    - Employee perks and rewards

    How to Apply:

    Applications are accepted only if accompanied with a CV. If your application is successful, you will be contacted within the next two weeks.

    Job Types: Full-time, Permanent

    Salary: Up to £30,000.00 per year

    Additional pay:
  • Bonus scheme
  • Commission pay
    Benefits:
  • Additional leave
  • Company car
  • Company events
  • Company pension
    Schedule:
  • 8 hour shift
  • Weekend availability

    Experience:
  • Cleaning Industry: 1 year (required)

    Licence/Certification:
  • UK Driving Licence (required)

    Work Kingdom (required)
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    Example 4

    The Crown Estate
    Job Title: Workshop & Contracts Manager
    Location: Windsor
    Employment Type: Permanent
    Start date: ASAP
    The Windsor Estate is a part of The Crown Estate, and covers approximately 6,400 hectares and includes Windsor Great Park, the Home Park of Windsor Castle, Savill and Valley Gardens and the Savill Garden Visitors Centre, extensive forests and around 1000 built structures including 650 residential and 150 commercial properties, bridges, statues, golf courses and let farms.
    We are currently looking for a Workshop & Contracts Manager to join our team. This role will ensure the cost effective maintenance of mechanical and fleet assets and efficient materials/service procurement to ensure best value and service standards to the business are achieved. This includes vehicle maintenance, equipment, machinery hire and contracts for roads and grounds maintenance, fencing and waste.
    The successful candidate will be knowledgeable and experienced in workshop and contract management or similar role, have project management skills and be a good problem solver.
    The successful candidate will have excellent interpersonal skills with an ability to build and maintain effective relationships internally and externally; an obsessive eye for detail; effective project management and problem solving skills; strong delivery capability; an adaptable, collaborative style with strong leadership qualities. A full clean driving license is essential.
    This is a full time role of 40hrs per week Monday to Friday.
    Remuneration:

  • Exemplary salary package
  • Discretionary bonus scheme
  • Private healthcare

    Our recruitment process
    Our advert will run for two weeks initially with the option to extend if required. Once our advert has closed we will shortlist relevant candidates and contact them directly.

    We will conduct face to face interviews on site at Windsor. If you have any questions about our recruitment process or would like to talk about adjustments please contact us on the details below.
    Advert closing date: 4th July 2022*

    If you have any questions about our recruitment process or would like to talk about adjustments please contact us at the details below. Requesting adjustments to this selection process will not disadvantage your application in any way.
    If you would like to apply for a role here at The Crown Estate, and we can make this process simpler for you, please email us at [website] or call us on 0207 851 5000. We always welcome suggestions to make our process simpler, so please let us know what more we can do.
    We value all forms of diversity and are happy to offer alternative application methods or formats and can be flexible on our process to enable you to have the best opportunity to show us your Type: Permanent
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    What does a Contracts Manager do?

    Contracts Managers handle all aspects of a project, including liaising with clients to understand their requirements, agreeing to terms and allocating resources to different elements of the work. They resolve any disputes that arise during the project and identify ways to make savings or increase efficiency. Contracts Managers work in a variety of sectors including local government, housing, construction and utilities. Contracts Managers’ responsibilities vary depending on the specific nature of their role and may require specialist knowledge or training.

    Contracts Manager skills and qualifications

    The skills and qualifications required for Contracts Managers vary depending on the industry in which they work, but a successful Contracts Manager will have various prerequisite skills and qualifications that typically  include:

    • Excellent problem-solving skills and analytical abilities
    • Knowledge of the tendering and bidding process for multi-disciplinary projects
    • Proven management and leadership skills
    • Knowledge of project management software
    • Understanding of contract conditions and relevant industry regulations
    • Risk assessment and management skills
    • Excellent attention to detail
    • Strong communication and interpersonal skills

    Contracts Manager experience requirements

    Contracts Managers typically need two to three years of experience in a project management environment that requires them to liaise with a range of stakeholders and deliver results according to an agreed schedule. Some employers prefer candidates that have been part of the tendering or bidding process for project works or have experience of engaging and overseeing contractors. Those who have held previous positions requiring budget management and resource allocation also have a range of practical skills.

    Contracts Manager education and training requirements

    Contracts Managers typically have a foundation degree, an undergraduate degree or a Higher National Diploma (HND). Useful qualifications include degrees in construction, business administration or any discipline that involves reading and understanding contracts, including law. Industry-specific training and qualifications are an advantage and typically include health and safety training. There is a choice of professional certification options from providers such as World Commerce and Contracting (formerly known as the International Association of Contract and Commercial Management or IACCM). Candidates that have completed training that covers commercial and sales management, supplier relationship management or commercial awareness can provide an advantage in the role.

    Contracts Manager salary expectations

    According to Indeed Salaries, the average salary for a Contracts Manager in the UK is £46,820 per year. Salary depends on the industry, the level of responsibility involved and the location of the organisation.

    Job description samples for similar positions

    If you’re recruiting, but a Contracts Manager isn’t quite what you are looking for,  these job description samples for similar positions may be closer to what you need:

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    Contracts Manager job description FAQs

    What qualities make a good Contracts Manager?

    Contracts Managers need to be organised, methodical and able to prioritise their time effectively. Successful Contracts Managers have a creative approach to solving problems and the flexibility to alter plans to adapt to changing situations. They need to keep their skills and knowledge up to date by following industry news and actively pursuing opportunities to improve their skills.

    What is the difference between a Contracts Manager and a Project Manager?

    Project Managers work closely with cross-functional teams from the beginning of a project until completion, overseeing the operational activity and ensuring that the output meets the goals of the project. Contracts Managers are responsible for keeping track of the deadlines and deliverables that form the contract between the client and the supplier. They work with legal and financial teams to ensure that all aspects of the contracts fit the requirements of the stakeholders.

    Do Contracts Managers have different responsibilities in different industries?

    Contracts Managers work in a variety of different industries, and the role can vary significantly between sectors. Recruitment Contracts Managers need a thorough understanding of employment law and a knowledge of motivating and developing individuals to help them secure new roles. Construction Contracts Managers are concerned with physical deliverables and need to understand the risks associated with building works and the most effective ways to mitigate them. However, some responsibilities of Contracts Managers are common even in different industries and working environments, such as the scope of their projects and the size of the budgets involved.

    Job Description Examples

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