Coordinator job summary
A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so jobseekers can determine if they are qualified, or if the job is a good fit.
Example of a Coordinator job summary
Our 500,000-square-foot convention centre needs an Event Coordinator to take over event organisation. The successful candidate will have excellent time management skills and the desire to work in a fast-paced, hectic environment. He or she will be required to participate in all events and to schedule space and other details for participants. We’re looking for a professional with event coordination experience who doesn’t mind a busy schedule. Do you relish problem solving? Do you always stay calm under pressure? Are you looking for a stable, fulfilling job? If so, we’re looking forward to hearing from you.
Coordinator responsibilities and duties
The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the employee reports to.
- Answer telephones and respond to enquiries from clients and participants
- Create, compile and export databases containing all information for each event
- Plan convention centre events
- Create budgets for events and allocate funds accordingly
- Take reservations for booths and speaking engagements
- Process end-of-day reports
- Process and file invoices from vendors
- Inspect public areas prior to events and direct the caretaking staff
- Promote brand image and awareness through social media
- Form contacts with local media outlets, both online and off
- Answer potential clients’ questions about facilities and amenities
- Maintain and evaluate audiovisual equipment
Coordinator qualifications and skills
Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful employee. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.
- 3+ years’ experience in event management
- Bachelor’s degree required
- Advanced knowledge of ExhibitForce software
- Ability to remain calm under pressure
- Familiarity with trade show and event policies and protocols
- Basic knowledge of catering practices
- Excellent problem solving and prioritising skills