Data Entry Clerk Job Description: Top Duties and Qualifications

A Data Entry Clerk, or Copy Typist, inputs data into database systems and periodically creates reports based on the information. Their main duties include updating the company database, digitising physical records and preparing periodic reports.

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Data Entry Clerk duties and responsibilities

A Data Entry Clerk’s most important duties and responsibilities include:

  • Collecting information from customers and clients
  • Entering data into the central database
  • Cataloguing the data with appropriate tags for ease of reference
  • Transferring physical records into a digital filing system
  • Retrieving data as requested
  • Maintaining and updating the database system as necessary
  • Generating periodic reports
  • Evaluating and approving Purchase Orders (PO)s
  • Indexing and filing invoices 

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Data Entry Clerk Job Description Examples:


Example 1

We are looking for Data Entry Clerks to join our crew of photo and video collectors worldwide! Important: This is a temporary contract job. At TransPerfect, we are looking for speakers of various languages to join our worldwide network of workers on a variety of innovative and interesting remote projects and jobs to improve Artificial Intelligence [website] as speech or text recognition, input methods, keyboard/swipe technology or other areas of human-machine interaction). TransPerfect has over 5,000 full-time employees, a network of over 5,000 certified linguists and subject-area specialists, and over 90 offices in cities around the globe, making it the world’s largest privately held language services provider. TransPerfect is certified to ISO 9001:2015 and ISO 17100:2015, ensuring the highest level of quality and service for all projects. Our global group of companies completes over 300,000 projects per year and works with many of the world's most recognizable enterprises. In this role, you will work as a You will perform some or all of the following tasks: transcription, data labeling, and data classification. This job requires a high level of independence, adaptation, and accuracy. Attention to detail is a must to succeed in this role! Part-time or full-time availability. Ability to meet daily KPI's. Excellent time management. Ability to work independently. Flexibility and ability to adapt and react to changing priorities quickly and efficiently. Ability to track, analyze, and report issues. Ability to understand and implement feedback. Find comfort in detail-oriented work.

Example 2

Guardian Electrical Compliance Ltd is one of the UK’s leading providers of electrical safety services, specifically inspection and testing of fixed installations nationwide to many blue chip companies and public sector organisations. Our experience spans a variety of industries and working environments, from education to manufacturing and production. This vibrant and progressive company requires an Electrical Reports Processor. Qualifications/ Experience Good communication skills working in a team or on their own initiative Good organising ability Ability to work to deadlines RSA Grade II or equivalent qualifications\data input experience essential Good typing speed (40 wpm minimum) Good level of accuracy Attention to detail Experience with Microsoft Office, Work force Scheduling system and Reporting Scheduling System KEY Responsibilities Work within the Reports and Operations team to deliver business objectives in line with the company business plan. To produce and review reports in digital format using Microsoft products or bespoke business software packages from hand annotated reports and pre-entered digital reports. To carryout TraQ-it website updates with information supplied by customers or their representatives and confirm that actions have been undertaken or request further information as appropriate. To liaise with the field operations team through the Planning and Operations Managers to maintain and improve the quality of reports, implementing best practice, systems and processes to achieve business targets. As appropriate liaise with field based team members directly, ensuring any deficiencies in report quality are improved upon and produced in line with company objectives. Manage all non-conformance through the Planning and Operations Managers to ensure that corrective actions are instigated in all cases Actively participate in team meetings to ensure correct information flow, and provide relevant input for future and ongoing project activities. Liaise with clients or their representatives to ensure that websites are kept up to date and the TraQit loop is closed. Monitor your personal KPI’s to ensure you meet business targets related to reports deadlines. To carry out general administrative duties including photocopying, scanning, printing, binding, e-mail response as appropriate Hours: Monday – Thursday 08:30 – 16:30 Friday 07:30 – 15:30 Salary Bracket: £17,500 - £19,500 Guardian are committed to equality and diversity in employment and recruitment practices. Reference ID: Data Entry Job Types: Full-time, Permanent Salary: per year Benefits: * Company events * Company pension * On-site parking * Private dental insurance * Private medical insurance Schedule: * Monday to Friday Work remotely: * No

Example 3

We are currently looking for a data entry clerk. Are you highly organised, Self motivated, with strong Microsoft office skills and the ability to assimilate new information quickly. Are you a resourceful team player with a good understanding of the importance of accuracy. Our company seeks a reliable Data Entry Clerk to join our established team. The successful candidate will have quick typing skills, an analytical mind, exceptional attention to detail and a passion for precision. The required/desirable skills for this position are * GSCE Level English & Maths. * Experience /knowledge of data entry but not essential. Full training will be provided. * Knowledge of Microsoft office * Good organisational skills * Ability to prioritise work loads * Ability to work on own initiative * Experience of working within a strong safety conscious environment * Confident of working within a fast paced environment * Strong customer focus * Flexible can do attitude Data Entry Clerk Job Maintains database by entering new and updated data Taking telephone calls from the agents on location Prepares source data for computer entry by compiling and sorting information Resolves all data queries by using standard procedures or returning incomplete documents to the team leader for resolution Maintains data entry requirements by following data program techniques and procedures Verifies data by reviewing, correcting, deleting or re-entering data Maintains operations by following policies and procedures and reported needed changes Contribute to team effort by accomplishing related results as needed Job Types: Full-time, Permanent Salary: From £22,500.00 per year Schedule: * 8 hour shift * Monday to Friday

Example 4

CORE Education Trust is a values-driven multi-academy trust rich in cultural and social diversity. Responsible for four academies in Birmingham, the Trust was set up to innovate through adversity and to challenge the conventional boundaries of what is possible for our students. Motivated and inspired by the success of our students, our ambition goes beyond textbooks and whiteboards, we are proud to work with the young people of Birmingham. This role will be based within a CORE Education sponsored Academy which is an 11-16 co-educational school. You will be joining an academy team whose sole aim is to ensure that all students get the very best support, care and guidance that enables them to achieve their very best. *WHO ARE WE Looking FOR? * Our school is a place of possibility and we never underestimate the impact inspirational staff can have on the life chances of our students. We are seeking a dynamic Exams Officer/Data Assistant with a sound knowledge and understanding of data and its importance within an educational setting. The successful candidate will demonstrate integrity, resilience and clarity whilst always adhering to the CORE values. Supporting the Data Manager, you will undertake all aspects of data management within the academy, ensuring that data is handled appropriately and within the GDPR guidelines. *WHAT WE OFFER* The successful candidate will be joining a vibrant learning community with national award-winning credentials. The Trust works collaboratively with leaders to ensure our CORE Values are promoted, embodied, and celebrated by all the staff and children in our schools. You will: · be given the opportunity to engage with cross-trust activities that connect students and staff to their wider family of schools/peers across the city. This includes programmes such as the award-winning Echo Eternal Holocaust memorial arts initiative, The Great Get Together and The COREus Choir · be provided with a provision of support and training to foster a positive culture of wellbeing for all students and staff We place a strong emphasis on supporting and encouraging personal development, which includes: · a CPD strategy that is designed to support the career aspirations of all staff to help them realise their potential. · access to experienced mentors who have a strong track record of developing staff This is an exciting time to join the trust. We are about to embark on the next phase of our evolution as an outward facing, forward thinking family of schools guided by a vision underpinned by optimism, ambition and oneness. *HOW TO APPLY* For details on how to apply, and to view the job description and person specification, please visit our website at https://core-[website] To apply for this role please follow the link above, we do not accept CV's through Indeed. Application deadline: 25/06/2021 Job Type: Full-time Salary: per year Schedule: * Monday to Friday Work remotely: * No

What does a Data Entry Clerk do?

A Data Entry Clerk enters information that is error-free into computer systems to create accessible records for future use. They collect data such as customer information and preferences. Data Entry Clerks are typically employed in supermarkets, banks, research facilities and more.

In some cases, Data Entry Clerks may be involved in audio and video transcription. Data Entry Clerks may deal directly with customers. In other situations, they work with pre-collected information. Because they maintain an organisation’s data, they may work with their colleagues to provide information as requested.

Data Entry Clerk skills and qualifications

For a candidate to fulfil their responsibilities effectively as a Data Entry Clerk, they need to have the following prerequisite skills and qualifications:

  • Impeccable attention to detail
  • In-depth knowledge of database systems
  • Working knowledge of spreadsheets and other word processing tools
  • Tactile dexterity
  • Strong ability to work quickly and accurately
  • General administration skills
  • Excellent verbal and written communication skills
  • Great interpersonal and customer service skills

Data Entry Clerk experience requirements

Previous experience in data entry, office administration, secretarial or related roles is required for a Data Entry Clerk position. The candidate should have a minimum of one year’s experience in these areas through an internship or an apprenticeship. The role also requires a strong background in working with computers and dealing with large amounts of information.

Other valuable experience includes familiarity with database systems and data entry techniques. Data Entry Clerks with over two years of experience usually qualify to work in a supervisory role and may also be suitable for more customer-facing responsibilities.

Data Entry Clerk education and training requirements

A Data Entry Clerk will need GCSEs in Math, English and Computer Science or a related subject that teaches computing skills.  A certificate in New Computer Literacy and Information Technology available in two levels is also acceptable.

Other qualifications can include the European Computer Driving Licence, it offers eighteen modules across basic, intermediate and advanced levels. These modules include computer essentials, spreadsheets and word processing. Candidates with National Vocational Qualification (NVQs) in computer systems or that cover entry and retrieval of information is also considered.

Data Entry Clerk salary expectations

According to Indeed Salaries, a Data Entry Clerk can earn an average salary of £24,406 per year. Salary expectations vary based on experience, the type of industry and the location. It also depends on if the position is full-time or a contract role.

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Data Entry Clerk job description FAQs

What is the difference between a Data Entry Clerk and an Office Clerk?

While a Data Entry Clerk is primarily concerned with uploading information into the organisation’s database and maintaining these records, an office clerk is responsible for more general administrative duties. They also work with filing systems but in addition, answer phones, deliver and sort through mail and do general office work.

Who does a Data Entry Clerk report to?

A Data Entry Clerk reports to a Data Manager or a Senior Data Analyst, depending on the organisation they work in.

What makes a good Data Entry Clerk job description?

A good Data Entry Clerk job description provides information that helps candidates determine whether their skills, work experience, education and values are a good fit for the vacancy. The job description should begin with an overview of the company including it’s vision, goals and objectives and a summary of the company culture.

Also, provide a detailed outline of the tasks that the Data Entry Clerk needs to perform and include all the necessary educational and experience requirements. It’s advisable to mention a salary range, so that only interested candidates can apply.

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