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Event Coordinator Job Description: Top Duties and Qualifications

An Event Coordinator, organises and supervises business, promotional and social events. Their duties include brainstorming with management to enhance an event&’s success, preparing budgets and working with Caterers and other vendors to deliver events that meet the audience&’s requirements.

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Event Coordinator duties and responsibilities

An Event Coordinator helps organisations enhance their brand image by supervising events to ensure that they achieve the set objectives. Their main duties and responsibilities include:

  • Working with the marketing and public relations departments to prepare budgets, setting deadlines, creating concepts and identifying the objectives of the event
  • Implementing budget, invoicing and logistics
  • Selecting and negotiating with vendors and monitoring their activities to ensure quality control
  • Managing the promotions, communications and branding aspects of the event
  • Supervising Caterers, Junior Event Coordinators and security teams
  • Resolving problems and guest inquiries before and during the event
  • Approving all activities for the event
  • Preparing reports and making a presentation to management after the event
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Event Coordinator Job Description Examples:

Example 1

Event Coordinator

£25,000 per year plus £450 per year for home-based allowance

Full time, 35 hours per week

Home-based

6 Month Fixed Term Contract

As Event Coordinator, you’ll be responsible for supporting the Events Team to plan and implement the Cystic Fibrosis Trust’s outdoor challenge events programme. You will be able to deliver exceptional supporter experience for our events fundraisers.

We are looking for someone with experience of working in a fundraising environment with excellent attention to detail skills. You will be able to communicate with a wide range of event fundraisers and external suppliers. You will be able to organise your time effectively, demonstrating effective event organisation and the ability to use your initiative for solving problems.

You will have the opportunity to gain valuable experience in a busy team for future personal growth and development in events fundraising.

This role is home based, with travel to events at weekends and work-related meetings as required. Benefits include 30 days annual leave, flexible working and opportunities for learning and development.

Please note: you will need to have the right to work in the UK before starting work for us and we will check this.

Closing date for completed applications is5pm Monday 27 June 2022.*
Interviews expected on to be confirmed.

To apply, please visit for more information:

[website]

The Cystic Fibrosis Trust welcomes applications from candidates from all backgrounds and particularly from people with cystic fibrosis, disabled people, and Black, Asian and minority ethnic and Lgbtqi+ candidates.

Job Types: Full-time, Temporary contract
Contract length: 6 months

Salary: £25,000.00-£25,450.00 per year

Benefits:
  • Flexitime
  • Work from home
    Schedule:
  • 8 hour deadline: 27/06/2022

    • Example 2

    Key Tasks

    Role Specifics
  • Being fully responsible for managing the relationship with the customer and being the point of contact for final details and arrangements
  • Building a rapport and working relationship with our client to deliver an excellent standard of customer service and ensuring delivery of our customer service promise
  • Liaising with Student Union and internal departments such as Estates, Accommodation, Sports, Catering, Security, etc to coordinate the event
  • Identifying the client’s requirements in order to exceed their expectations
  • Meeting with client to discuss all requirements and operational details of the event
  • Enter all requirements onto the computerised booking system, so that the operating areas are aware of what they need to deliver.
    This can include: catering, accommodation, porterage, access, audio visual and computer services.
  • Attending and coordinating client meetings as well as internal meetings
  • Creating and controlling a log of all actions to be completed by teams
  • To be part of the operational team setting up and during the event to ensure all areas are co-ordinated and the event runs to schedule

    Person Specification

    Qualifications, Skills and Experience

    Relevant professional experience

    Previous experience of working in a professional environment

    Ability to demonstrate experience in providing excellent customer service

    Ability to manage complex administrative processes

    Previous experience working with databases and Microsoft Office programmes

    Experience of a marketing or communications environment

    Excellent attention to detail

    Excellent numeracy, spoken and written communication skills

    Proven ability to work as a member of a team and on own initiative

    Proven strong organisation and problem solving skills

    Ability to work to deadlines under pressure

    Highly effective interpersonal skills

    Job Types: Full-time, Temporary contract
    Contract length: 3 months

    Salary: £10.84 per hour

    Schedule:
  • 8 hour shift

    Ability to commute/relocate:
  • Egham, TW20 0EX: reliably commute or plan to relocate before starting work (required)

    Experience:
  • Event Management: 1 year (preferred)

    Application deadline: 24/06/2022
    Reference ID: start date: 04/07/2022

    • Example 3

    Job description
    Salted Orange Food Companyis a leading bespoke outside catering company that is based in Hykeham. We do events all over the county and beyond and these can include; weddings, corporate buffets, parties, public events and private dining. Our food is made to the highest standard and the sky is the limit in terms of what we can do for our customers. This is also matched with having a great team who put customers at ease and provide a friendly and professional service. We are looking for a diligent, proactive and enthusiastic individual to join the team as an event coordinator and oversee the events branch of the company.

    Roles and responsibilities will include:
  • Overseeing the overall planning, management and execution of our events.
  • Organising pick lists dictated by client request.
  • Assisting in client meetings, applying company logistics to the discussion and outlining event responsibilities.
  • Setting up and delivering events, adhering to client specification.
  • Undertaking manual labour roles from time to time to ensure the seamless running of the company.
  • Working with initiative to further your role and the future of Salted Orange.

    Requirements:
  • Aged 18 and over to be able to serve and buy alcohol
  • Must speak fluent English
  • Bar and Events Experience
  • Stock Management Experiance
  • Full UK Driving license with own transportation. You should also be open to occasionally driving one of our vans.
  • Be flexible to work the hours required by the business which will change weekly
  • Have kitchen experience and basic food hygiene knowledge
  • Excellent customer service skills with experience as we are proud of our high standards and 5-star customer reviews
  • Must adhere to health & safety and food safety procedures
  • Excellent team working and communication skills
  • Ability to work on own initiative

    As a company, we can offer you:
  • Fantastic scope in a company that is exponentially growing.
  • An opportunity to work in a close-knit environment and see, first-hand, the results of the hard work you deliver.

    We offer the successful candidate the chance to be part of this exciting growing company that is in the top 8 in the UK.

    If you would like any more information, you can call us on [phone number]0. Please attach a CV to your application and explain why you would like to be considered for this

    Application questions
    You have requested that Indeed ask candidates the following questions:
  • How many years of front of house experience do you have?
  • Do you have the following licence or certification: drivers?

    Job Type: Full-time

    Salary: From £23,000.00 per year

    Additional pay:
  • Bonus scheme
  • Loyalty bonus
  • Performance bonus
    Schedule:
  • 10 hour shift
  • 12 hour shift
  • 8 hour shift
  • Day shift
  • Night shift

    Experience:
  • Event Management: 1 year (preferred)

    Licence/Certification:
  • Driving Licence start date: 01/07/2022

    • Example 4

    Senior Events Manager – London or New York

    Hybrid 4 days office based 1 day home working

    My client a leading Events & Travel company are looking for a Senior Events Manager to join their London or New York team, and come on board as a highly organised, dependable and creative Event Manager to work on our key accounts. You will be working on multiple events, that include a combination of live, virtual, hybrid and SWAG/Merchandise projects, for some of the leading brands and industry names, while maintaining a keen eye for detail, strong communication and creative skills.

    The ideal candidate will have experience running brand events and capable of seeing a project through from concept to completion, as part of the wider team. We expect this candidate to have fine-tuned organisational working methods, to be confident in being able to multitask on a series of tasks and adapt to a fast-paced working environment where collaboration with teams across different time zones is paramount. If the New York office is your preference. You will work closely with Senior Managers, and Department heads across a range of projects, including the team from our UK flagship office (Permanently for the London role). There will likely be a need when relevant, to travel with clients to execute their live events globally, therefore it is vital to be open to travelling across the country and spending periods of time abroad (again for the New York role).

    Skills Required:

    ·Confident in managing varying scales of budgets

    ·Creating detailed proposals

    ·Good understanding of global venues, alongside strong research skills

    ·Good understanding of AV and production

    ·Demonstrate outstanding time management, problem solving and organisational skills

    ·Methodical, meticulous and structured approach to your everyday tasks

    ·Ability to anticipate needs, prioritise and work to tight deadlines

    ·Willingness to take initiative and to adapt a ‘can-do’ and flexible attitude

    ·Have experience of working on Live, Virtual and Hybrid events

    ·Event Merchandise experience in researching, sourcing and presenting is beneficial

    ·Solution driven

    ·A creative and organised mindset

    ·Fluent in English (written and spoken). Knowledge of another language would be considered an advantage

    ·Proven experience with IT programmes such as Microsoft Office and Google Docs

    Responsibilities:

    ·Managing your own events and client accounts

    ·Working with the team on larger projects

    ·Supporting Department Directors with divisional tasks

    Experience:

    ·2 years minimum experience of working in the events industry

    KEY Points

    ·The job role will require some travel, unlikely to exceed 30 days per annum

    ·The role is predominantly a 9am-6pm office based role, however additional hours may be required for event days and communications with other time zones (For the New York role)

    Job Type: Full-time

    Salary: £45,000.00-£55,000.00 per year

    Benefits:
  • Flexitime
    Schedule:
  • 8 hour shift
  • Monday to Friday
    Supplemental pay types:
  • Bonus scheme
  • Commission pay
  • Performance bonus

    Ability to commute/relocate:
  • London: reliably commute or plan to relocate before starting work (preferred)

    Application question(s):
  • Do you have experience of working at an Event Management or Media agency?

    Education:
  • Bachelor's (preferred)

    Experience:
  • Events management agency: 1 year (required)
  • Event Management: 2 years (preferred)
  • budget management: 1 year (preferred)

    Licence/Certification:
  • Event management degree Location: Hybrid remote in London

    • Example 5

    Marcomms AND Events Coordinator

    £24,725 - £27,950 DoE

    FULL TIME

    SOUTH EAST

    SOME Travel Required

    Cloud21 is the company for you if you are excited by technology and want to see it make a difference to staff, patients and citizens in the health and social care system.

    What do we do?

    Cloud21 isa consultancy and managed services company that supports the NHS to meet a number of national objectives to digitise and integrate health and care services.

    Cloud21 has developed informatics and digital transformation strategies, built business cases, advised on policies, delivered cyber security services, provided implementation teams and managed delivery from small upgrades of systems to a £1b, 10-hospital programme.

    What’s your role?

    For this role you will be a natural and meticulous organiser and enjoy creating memorable experiences for people. The events we attend and organize bring together the best minds in the digital health space and provide a platform for education, conversation and progressing the digital health agenda.

    Beyond this, events are a key vehicle for people to experience Cloud21 and get to know our people.

    In this position you will:

    coordinate Cloud21 internal, associate and industry events, both physical and virtual with the support of the content manager and head of marcomms and engagement.

    Responsibilities

  • Source event venues that speak to the Cloud21 brand.
  • Coordinate the logistics for events, including hotel and travel bookings, shipping equipment, catering and preparing event briefs for delegates and staff.
  • Source and prepare merchandise and event material.
  • Support set-up and pack down of events, providing information to participants and checking in registration of participants.
  • Manage the data inputting side of Salesforce CRM of existing and new contacts. Ensuring duplications are removed, all orgs have full information that links to event attendance data.
  • Prepare event reports and collate lessons learned that can be applied to improve future events.

    Qualifications / Skill

    For this position, the following requirements apply:

  • Experience in events is desirable but if you are customer service oriented or have project coordination or hospitality experience that will also be considered.
  • You’re a meticulous planner, very organized and keep plans well documented and updated.
  • You’re aware of the big and the little things that collectively deliver exceptional experiences.
  • You’re able to collate and present information that will help busy colleagues prepare for events.
  • You feel energized and thrive when solutions are needed in last minute situations in the name of ‘the show must go on’.
  • Experience with Microsoft 365.

    Job Types: Full-time, Permanent

    Salary: £20,000.00-£27,000.00 per year

    Benefits:
  • Additional leave
  • Company events
  • Company pension
  • Free parking
  • On-site parking
  • Private medical insurance
  • Referral programme
  • Work from home
    Schedule:
  • Monday to Friday
  • No weekends
    Supplemental pay bonus

    • What does an Event Manager do?

    Companies use Event Coordinator to organise and oversee their events so that the outcome will have the desired impact on their target audience. Event Coordinators plan budgets, manage logistics and security, set deadlines for teams and co-ordinate post-event operations. They meet with other departments to determine the details and goals of events. Event Coordinators ensure that vendors deliver on time, and the event venue is ready. Typical work weeks for Event Coordinators averages about 38 hours. They often have to work away from home and in the outdoors during evenings, weekends and on bank holidays.

    Event Coordinator skills and qualifications

    A successful Event Coordinator candidate will have various prerequisite skills and qualifications, these include: 

    • In-depth understanding of event management procedures
    • Excellent organisational and coordination skills
    • Outstanding communication and negotiation skills
    • Proficiency in digital event promotion tools such as social media channels
    • Customer service skills
    • Understanding of key performance indicators in events management
    • Proficiency in project management tools
    • Excellent multitasking and task prioritisation skills

    Event Coordinator experience requirements

    In-depth knowledge of public relations, hospitality management, project management and product development is essential for Event Coordinators. Previous experience with local rules and regulations guiding social and corporate events, human resources management and vendor management are also desirable for Event Coordinators. Some employers require Event Coordinators to have worked with large corporate accounts and have experience in planning virtual and live events at local and international levels. There may also be specific experience requirements based on the company or industry. Most Event Coordinator candidates need a minimum of two years of industry experience.

    Event Coordinator education and training requirements

    Event Coordinators typically require a foundation degree, higher national diploma or degree in events management, communications, marketing or advertising. Some employers consider candidates with a Level 2 Certificate in Event Planning or a Level 3 Certificate in the Principles of Event Management. Employers also recruit Event Coordinators through an Events Assistant advanced apprenticeship. Some companies select Event Coordinators from the marketing or public relations department. Employers may also consider people with experience in marketing, hospitality or public relations for an Event Manager role even if they don&’t have educational qualifications.

    Event Manager salary expectations

    According to Indeed Salaries, the average salary for Event Coordinator candidates in the UK is £30,054 per year. The actual pay may depend on the employer, industry, location, job duties and responsibilities, experience and skills.

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    Event Coordinator job description FAQs

    What qualities make a good Event Coordinator?

    Excellent interpersonal skills and the ability to adapt quickly to changing situations are important attributes of successful Event Coordinators. Top Event Coordinators are passionate about helping their company achieve its objectives. They are creative and can leverage innovation to deliver events that meet the expectations of the audience. Good Event Coordinators are energetic and inspire others to achieve goals. They also have a keen eye for details which helps them to deliver on key performance indicators.

    How can you make your Event Coordinator job description stand out?

    To create an Event Coordinator job description that will stand out, describe your organisation&’s work, its vision and what your company&’s events seek to achieve. You can also talk about your audience, their preferred means of engagement and how the Event Coordinator can help improve your brand image through effective promotions and events. Mention whether your events are hosted virtually, or live and the specific skills candidates must have, such as web analytics or vendor selection experience. Try to include the Event Coordinator&’s work schedule, the tools and teams. You can also state any attractive employment benefits your organisation offers.

    Who does an Event Coordinator report to?

    An Event Coordinator can report to a Product Manager, Marketing Manager, Corporate Affairs Manager or the Head of the Public Relations department.

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