Event Planner Job Description: Top Duties and Qualifications

An Event Planner, or Event Coordinator plans and executes promotional, business and social events. Their duties include meeting with prospective clients to understand their needs, hiring venues and contractors and organising transport for guests.

 

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What does an Event Planner do?

Event Planners ensure that events run smoothly and meet the expectations of their clients. They organise a wide variety of events, such as music festivals, business conferences, product launches, weddings and trade shows. Event Planners who form part of a company’s in-house team, plan corporate events and promote a company’s brand. Those who work for agencies, however, have multiple clients and organise various types of events. Event Planners can also be part of an Even Organiser’s team, which typically involves specialising in one kind of event, for example, exhibitions.

 

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Event Planner Job Description Examples:

 

Example 1

We are looking for a successful and enthusiastic event planner to produce events from conception through to completion. Event coordinator responsibilities include providing outstanding customer service and organizing memorable events that meet quality expectations. * Event planning, design and production while managing all project delivery elements within time limits * Liaise with clients to identify their needs and to ensure customer satisfaction * Conduct market research, gather information and negotiate contracts prior to closing any deals * Provide feedback and periodic reports to stakeholders * Propose ideas to improve provided services and event quality * Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc * Ensure compliance with insurance, legal, health and safety obligations * Specify staff requirements and coordinate their activities * Cooperate with marketing and PR to promote and publicize event * Proactively handle any arising issues and troubleshoot any emerging problems on the event day * Conduct pre- and post – event evaluations and report on outcomes * Research market, identify event opportunities and generate interest *Skills* * Proven experience as an events planner or organizer * Impressive portfolio of previously managed events (weddings, meetings, parties, corporate events) * Excellent time management and communication skills * Sales skills and ability to build productive business relationships * Ability to manage multiple projects independently * MS Office proficiency * Willing to submit references from previous clients * BS in Event Management or related field Job Types: Full-time, Part-time, Permanent Salary: Up to £2,380.00 per month Additional pay: * Bonus scheme * Commission pay Benefits: * Flexible schedule * Work from home Experience: * Event Management: 1 year (required)

Example 2

Are you an experienced events professional with a passion for food and hospitality? If so, we have a brilliant opportunity for an Events Planner to join us onsite at one of our Bristol sites. As the event planner you will be responsible for coordinating the conference and events bookings for the venue, conducting show rounds and meeting customers to establish final details. You will learn to know the venue inside and out so that you can strive to exceed our customers expectations.
  • Must be fully aware and cognizant of the C&E Sales Process/ Revenue Management
  • Must be able to work on own initiative and be a confident decision maker
  • Will have a generally outgoing personality and enjoy social interaction
  • Must be able to communicate effectively with potential customers, with employees from all parts of the company and able to present a highly professional image when representing the Company
  • Must be self-motivated and can maintain focus in the achievement of sales targets
  • Will demonstrate a thorough approach to work
  • Must be able to organise him/herself and others effectively
  • Must be competent in Microsoft Office and have a good understanding of database management
  • Must have excellent communication skills, verbally both on the phone and in person, and written
  • Will be an effective team worker as a key member of the central sales team
  • Ability to inspire customer trust and confidence
  • Ability to deal effectively with, and gain support of, internal colleagues
  • To have a passion for events and food
  • To act as an excellent ambassador for RA Venues
  • To be able to think fast and to deliver solutions to customer requirements
  • To possess diplomacy, discretion and impartiality of judgment Ideal Candidate You will have previous experience in an events management or planning position. You will possess excellent written and verbal communication skills with an ability to build strong relationships. You will be able to confidently communicate with our corporate and event customers to provide assurance that their event is in safe hands. Package Details Event Planner - Bristol Competitive Salary Compass exclusive offers on PerksAtWork Access to a wide range of programs to train and develop you Pension contribution About Us At RA Venues, part of Compass Group UK and Ireland, we inspire great experiences at some of the UK’s leading cultural and heritage destinations. From cappuccinos at Pennethorne’s in Somerset House to feeding hungry herbivores at Bristol Zoo, or sophisticated afternoon teas in Liberty London to alfresco brunches at the Coach House Kitchen at Hatfield House, we celebrate great food and legendary dining across our portfolio of clients Please note that we reserve the right to remove this advert prior to the advertised date, dependent on the level of response received. You are therefore advised to apply at your earliest convenience.

    • Event Planner duties and responsibilities

    The duties of an Event Planner depend on factors like the size of the company they work for and their position. Those who work for large corporations,  typically form part of an events team, which may involve a narrower scope of duties. Generally their main tasks include:

    • Understanding the requirements of clients and coming up with innovative ideas for events
    • Establishing and agreeing upon important parameters, such as budgets and timeframes
    • Ensuring adherence to health and safety regulations 
    • Researching suppliers and contractors and negotiating favourable deals
    • Providing clients or management with regular updates 
    • Coordinating activities on the day of an event and implement back-up plans when necessary
    • Performing post-event evaluation and documenting findings 
    • Managing post-event activities, such as the cleaning of venues and the payment of suppliers
    • Attending community functions to network and identify potential opportunities 

     

    Event Planner skills and qualifications

     Event Planners must have excellent communication skills, as  they need to actively listen to stakeholders, clients, Managers, suppliers and contractors, and must be able clearly verbalise information. It’s also important that they facilitate effective communication between relevant parties to ensure that activities run smoothly on the day. A successful Event Planner candidate will have various prerequisite skills and qualifications that typically include:

    • A creative mind and a flair for entertainment to create exciting events
    • Excellent organisational skills and the ability to prioritise tasks
    • The ability to perform well under pressure and remain calm in crisis situations
    • The ability to multitask, as the job often requires dealing with multiple parties and tasks concurrently
    • Attention to detail to ensure that every aspect of an event is perfect
    • Strong problem-solving skills and the ability to think on their feet when unexpected events occur
    • Strong negotiation skills to effectively deal with suppliers and contractors
    • Excellent interpersonal skills, as the job constantly involves working with people

     

    Event Planner experience requirements

    Candidates typically need to show experience in the planning and hosting of successful events. However, employers may be willing to accept previous experience in a related field, such as marketing or public relations, for entry-level positions. Depending on the position, candidates may need to show experience in planning online events or knowledge of relevant software programs. Project management experience, including working with budgets, will be advantageous.

     

    Event Planner education and training requirements

    Although there are no fixed education requirements for this occupation, some Event Planners hold a foundation degree, a higher national diploma or a degree in event management, marketing, communications or a related field. Candidates can develop their professional skills and knowledge by completing college courses, such as a Level 4 Diploma in Event Management or a Level 2 Certificate in Event Planning. It’s also possible to gain access to this occupation through an Events Assistant advanced apprenticeship.

     

    Event Planner salary expectations

    According to Indeed Salaries, the average salary for an Event Planner in the UK is £24,487 per year. Salaries, vary depending on factors like location and level of experience.

     

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    Event Planner job description FAQs

     

    What are the hours of an Event Planner?

    Although Event Planners typically have a normal Monday to Friday work schedule, the job often requires working overtime and outside of office hours. Especially during the period running up to and on the day of an event, an Event Planner may work long hours, which may include evenings, weekends and bank holidays.

     

    Why should a company consider hiring an Event Planner?

    Although some companies task marketing or administrative personnel with event planning, there are risks involved in doing so. While these employees may be capable, they’re not trained in the field. Apart from providing companies with professional and effective events, Event Planners possess expert knowledge that allows them to effectively deal with issues, such as penalties.

     

    Who does an Event Planner report to?

    Who an Event Planner reports to depends on variables like the structure and size of a company. Those who work for large organisations typically report to an Event Manager or Event Director. In smaller setups, Event Planners may report to a General Manager or owner.

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