Events Coordinator Job Description: Top Duties and Qualifications

An Events Coordinator, or Events Planner conceptualises, plans and coordinates business and social events. Their duties include meeting with clients to gauge their requirements, booking venues and entertainment and ensuring that events remain within the allocated budget.

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Events Coordinator duties and responsibilities

The range and kind of duties an Event Coordinator performs depend on the type of company they work for. Those who work for event management companies, for instance, may focus on one type of event, such as music festivals. In contrast, Events Coordinators who work for agencies typically organise a wide range of events. In general, their key tasks include:

  • Coming up with original concepts and planning every detail of an event
  • Constantly updating clients and informing them of issues or changes
  • Approaching relevant suppliers and contractors to negotiate attractive pricing for their clients
  • Ensuring that corporate events are in line with a company’s brand identity and strategy
  • Being present on the day of an event to ensure that things run smoothly
  • Putting backup plans in place if something goes wrong on the day
  • Ensuring that all parties adhere to the relevant health, safety and insurance regulations 
  • Overseeing post-event activities, such as the cleaning of venues and the payment of suppliers and contractors
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What does an Events Coordinator do?

The job of an Events Coordinator involves creating effective and exciting events that meet or exceed the expectations of their clients. They plan and stage all kinds of events, ranging from meetings to festivals to trade shows. Events Coordinators can form part of a company’s in-house marketing team, in which case they organise corporate events like meetings or product launches. Others work for advertising agencies and manage different projects for multiple clients. These professionals can also work for event management companies.

Events Coordinator skills and qualifications

Whether they’re meeting with clients, communicating with suppliers or ensuring that guests are enjoying an event, Events Coordinators are constantly interacting with people. To succeed in their job, these professionals need excellent interpersonal and communication skills. These include the ability to carefully listen to others and effectively relay information. A successful Events Coordinator will also have various prerequisite skills and qualifications that typically include:

  • Excellent time-management skills to effectively deal with multiple clients and projects
  • The ability to remain calm and collected in a high-pressured and fast-paced work environment
  • Strong problem-solving skills to quickly devise alternative plans when problems arise
  • Good negotiation skills to organise the best prices for clients
  • Creative thinking to come up with original ideas
  • Computer literacy, including a working knowledge of relevant software programs, such as Microsoft Office

Events Coordinator experience requirements

The level of experience an Events Coordinator needs, depends on the position. Some employers may be satisfied if candidates have previous experience in marketing, public relations or advertising. In contrast, others may require that candidates have a proven track record of planning and hosting successful events. Depending on the position, candidates may also need specific experience, such as knowledge of digital event production. Project management experience will be beneficial.

Events Coordinator education and training requirements

Although it’s not a requirement, Events Coordinators often hold a foundation degree, higher national diploma or a degree in events management, marketing, advertising or a related field. There are also many professional qualifications candidates can pursue to improve their skills and knowledge in the field. Examples of relevant qualifications include a Level 4 Diploma in Event Management or a Level 2 Certificate in Event Planning. Candidates who plan to work in a corporate environment can obtain a Certified Meeting Professional (CMP) qualification. It’s also possible to gain valuable skills and experience through an Events Assistant Advanced Apprenticeship.

Events Coordinator salary expectations

According to Indeed Salaries, the average salary for an Events Coordinator in the UK is £22,681 per year. Salaries vary, depending on factors such as location, level of experience and employer.

Job description samples for similar positions

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Events Coordinator job description FAQs

What are the hours of an Events Coordinator?

In general, Events Coordinators have Monday to Friday, 40-hour work schedules. However, the job often requires working outside of regular office hours, including evenings, weekends and bank holidays. Especially in the period leading up to an event and on the day of the event, these professionals can expect to work unsocial hours.

Who does an Events Coordinator report to?

The organisational structure of the company an Events Coordinator works for determines who they report to. Depending on the company, they may report to an Events Manager, a Director of Events or a Marketing Manager.

What makes a good Events Coordinator job description?

An effective job description provides prospective applicants with relevant information. To ensure you attract the most suitable candidates for the job, make sure to include details regarding the scope of duties and any educational requirements. Additionally, you also need to specify the required experience, such as experience in organising corporate events or working in a virtual environment.

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