Expeditor Job Description: Top Duties and Qualifications

An Expeditor, or Material Recording Clerk is responsible for transferring goods from one place to another. Their primary duties include purchasing goods, managing inventory and coordinating deliveries of goods to production departments. 


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Expeditor duties and responsibilities

Expeditors move supplies and materials to maintain the production workflow and foster a cost-effective and productive workplace. Their main duties and responsibilities include:

  • Communicating with management to evaluate various supply vendors and assess the quality of delivered supplies
  • Placing purchase orders as necessary, ensuring they’ve order the right supplies for the job and maintaining optimal inventory levels
  • Facilitating the flow of materials between various parties and departments and checking job cost reports for mischarges and other inconsistencies
  • Coordinating with subcontractors, maintaining schedules for each ongoing project, assigning required crews for services such as electrical, plumbing and drywall
  • Streamlining interdepartmental communication, often working as a liaison department heads under the direction of the administrator or Superintendent
  • Looking for solutions to vendor errors, budget limitations and other problems as they arise, finding ways to save money on the purchase of goods and requesting budget increases as necessary
  • Working with Project Managers to collect relevant information about job status, putting together a cohesive and clear presentation and adding meeting details to the calendars of the attendees
  • Performing clerical duties, maintaining accurate records and adhering to established procedures, policies, instructions and guidelines


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Expeditor Job Description Examples:


Example 1

*Company description* Trade Base is a fast growing family business supplying bathrooms to installers *Job description* Supply Chain Coordinator Trade Base is looking for a energetic, self motivated, reliable and organised supply chain coordinator to manage the in-flow of stock from UK and European suppliers The role involves: * Raising, placing and expediting purchase orders * Maintenance of accurate MRP/ERP data - MOQs, cost, lead times, price etc. * Establishment of new setup in MRP/ERP * Act as point of contact for suppliers regarding queries * Managing excess and ageing stock * Minimising exposure to obsolete and excess stock * Liaising with suppliers to resolve any issues with stock and deliveries You will be working as part of a close team of 10 office staff in a business that is growing very quickly and highly motivated Job Types: Full-time, Permanent Salary: From £22,000.00 per year Additional pay: * Bonus scheme Schedule: * Monday to Friday

Example 2

ABOUT Bistrotheque Bistrotheque opened 17 years ago and was inspired by the humble French Bistro. We are located between Bethnal Green and Hackney, in a two-storey unmarked warehouse. Over time, we’ve built a loyal following of stylish East Londoners who appreciate quality and consistency. The team is small and friendly and we believe in mutual respect. THE ROLE The job supports the waiter and kitchen team. You will liaise with the chef to collate food order checks, ensuring food leaves the pass at the correct time and that all orders are complete and to the correct spec. The chef delivers to the pass, you dispatch to the floor. You are the intermediary between the floor team and the chef. Location E2, very close to Cambridge Heath Overground and a short walk to Bethnal Green Underground. HOURS 30-35 hours per week Thursday to Saturday dinner, Saturday & Sunday brunch Stable rota 3 consecutive days off 6 weeks holiday, 4 of which are to be taken in August each year PAY Base pay £10 per hour. Earning potential £16 per hour when tronc criteria is met. ABOUT YOU You must be organised and remain calm under pressure. There is a lot to orchestrate at the pass during a busy service; you must remain level headed and see the bigger picture. You will probably have been an experienced section waiter and this is a promotion out of a section without the responsibility of a manager. Indfoh

Example 3

Inside Sales - Expeditor Flint 37.5 hours per week Mon-Fri Working in a team of two (2) on a main client site. You will be receiving quotes and orders from a number of sources such as email, text and phone. You will need to keep orderley records on excel and be confident and robust in chasing down orders Person Must be confident on the phone and speaking with internal and external stakeholders Would be desitrable if you have administrational, sales or expediting background Must be very polite and personable Ultimately, my client is looking for the right person. If you do not have experience but you feel comfortable in believing this could be your role, please feel free to apply Please apply or contact [email address] The recruiter has stated that all applicants for this job should be able to prove they are legally entitled to work in the UK. Carbon60 is a trading name of Carbon60 Limited an Employment

Example 4

Your Role: Sushisamba® front of house team are looking for a dynamic Expeditor to assist the additional waiting team, ensuring each guest is welcomed and served to the highest standard - making their time with us a memorable one by helping to set tables and keeping them clean and tidy. Service is always at the forefront so it’s essential for you to be exceptionally welcoming, dynamic and very friendly. Our guests choose Sushisamba® London for a memorable experience, and you will be part of making each experience that extra special. Your Rewards: As a Expeditor we don’t just give you a job you love, we like to reward you for all your commitment and dedication at work, these benefits include: - Highly competitive salary - 50% Discount on food and drink for up to 6 people to use in Sushisamba® or Duck & Waffle restaurants - 28 day’s holiday allowance - Complimentary breakfast and dinner during shifts - Employee discounts website - Cycle to work scheme - 'Refer-a-friend’ cash incentive scheme - Employee of the month rewards - Internal Training and career development - Pension Scheme – including employer contributions - Yearly Staff award ceremony and party Your Requirements: The Expeditor’s primary responsibilities are to assist our service staff to exemplify uncompromising hospitality, provide our guests with an excellent dining experience. Duties include delivering food, describing items, replenishing supplies and acting as a liaison between the FOH staff and BOH staff. As a Expeditor we would love you to have: - Experience working in a similar fast-paced environment will be tested at trial/interview stage - Good English language communication skills are required - Flexible availability, working any 5 days a week between Monday - Sunday - Being deeply respectful of diversity and individuality - Take full ownership in your role, fostering entrepreneurial spirit and celebrate - Provide opportunities to grow alongside our ever-evolving company - Ability to maintain and set processes and standards - Activate everything that you do with passion Your Restaurant: Sushisamba celebrates the culture and cuisine of Japan, Brazil and Peru. The menus are a mix of new and signature dishes with an emphasis on bold flavors, the finest ingredients and artful presentations. Sushisamba is operated by Orange Brands Management, which oversees locations in Las Vegas, London, Amsterdam and soon to be open Dubai. Indboh

What does an Expeditor do?

Expeditors transport goods from one place to another as efficiently and quickly as possible. They determine all the different methods for transporting goods. They track orders, coordinate with the Warehouse Manager, handle delivery delays and ensure all items have been shipped out. They also have to prepare reports based on the company’s shipping health.


Expeditor skills and qualifications

A successful Expeditor candidate will have various prerequisite skills and qualifications to perform their job effectively, these include:

  • Organisation  skills 
  • Time management skills
  • Excellent computer skills and proficiency with Microsoft Office Excel and Word
  • Outstanding communication skills, both written and verbal
  • Demonstrable analytical and problem-solving skills
  • Ability to comply with company procedures and policies
  • Interpersonal skills
  • In-depth understanding of services and materials procurement


Expeditor experience requirements

Entry-level Expeditor positions usually require at least two years of experience in the distribution or procurement industry. Senior-level positions usually require candidates to have several years of work experience in the field. This experience can be acquired through entry-level position, such as an Order Clerk, which teaches candidates how to read purchase orders, operate scheduling systems and receive shipments. 


Expeditor education and training requirements

Many employers prefer candidates who have an HND or a bachelor’s degree in a business-related field. Degree programmes that include purchasing, inventory, business management or accounting coursework can all provide the education needed for this role or for advancement to a Purchasing Agent or Buyer position. Doing computer coursework  is vital, as technology is heavily used in the field. Participating in business and English classes can also help prepare Expeditors for communicating with others and understanding how the organisation operates. 


Expeditor salary requirement

According to Indeed Salaries, the average salary of an Expeditor in the UK, is £24,384 per year. This figure varies depending on factors including the experience, location and company.


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Expeditor job description FAQs


What are the different types of Expeditor jobs?

There are many different Expeditor jobs. These include Material Expeditors, who are responsible for maintaining the shipments of production materials, Industrial Expeditors, who usually work in refineries and are responsible for the movement of materials to the refinery and Purchasing Expeditors, who are responsible for monitoring and ensuring prompt delivery of needed materials. 


How can you make your Expeditor job description stand out?

Begin the job description with an attention-grabbing summary and include what makes your company unique. State the exact location of the job. Only mention the core responsibilities using bullets and provide information on how the position fits into the company. Also, keep your job description short and concise. You may also include images and graphics to add interest to your description and show off the personality of your company. 


What is the difference between an Expeditor and a Purchasing Manager?

Expeditors are responsible for ensuring that all materials needed for servicing or manufacturing products are delivered to a company on the proper dates. A Purchasing Manager, however, is responsible for every aspect of the business operations, from the development of a product to strategic planning to comparing supplier costs to manufacturing. 


Who does an Expeditor report to?

Expeditors typically report to Purchasing Directors, Purchasing Managers and others who are in the chain of command regarding the manufacturing of a product. 

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