Fleet Manager Job Description: Top Duties and Qualifications

A Fleet Manager, or Transportation Manager ensures that a company’s transport operations are efficient and profitable. Their duties include purchasing or leasing the appropriate vehicles, scheduling regular vehicle maintenance and making recommendations to management regarding more effective processes.


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Fleet Manager duties and responsibilities

The duties and responsibilities of a Fleet Manager involve many different aspects, including analysis, reporting, budgeting, supervising and negotiating. Although the scope of their duties varies according to the type of industry and the size of the company, generally their main tasks include:

  • Working closely with a Controller or Manager to develop strategies for improved cost efficiency
  • Ensuring that a fleet of vehicles is operating in accordance with legislation and regulations
  • Communicating with Insurance Brokers and organising the appropriate insurance for Drivers and vehicles
  • Assisting with the drafting and implementation of effective policies and processes regarding fleet operations
  • Managing strict vehicle maintenance and servicing schedules to minimise downtime
  • Monitoring Driver behaviour and taking disciplinary action where necessary
  • Maintaining accurate and detailed records of vehicle inspections and services
  • Monitoring fleet costs and ensuring that they remain within budget


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Fleet Manager Job Description Examples:


Example 1

A fantastic opportunity has arisen for the right individual to take responsibility and assist with the ongoing development of our Maxi Fleet telematics software within the UK market. Good communication and use of English are essential while experience of Maxi Fleet, Maxi Control systems and or Forestry Industry knowledge would be much preferred in return for an attractive package and the opportunity to help maintain Maxi Fleet as the market-leading software in our sector. This is a full-time position at our UK HQ near Longtown, Cumbria. You would be responsible for the software's daily maintenance and assist with remote support sessions that would include Area handling, Troubleshooting, and ensuring our machines are running at optimal performance. Promotion and presentation skills would also be of benefit. As the Maxi Fleet Co-Ordinator, you would manage our ICT trainee to ensure they are trained in all aspects of the Maxi Fleet system and create a specialist team within our Aftermarket department. Application Deadline: 28/06/2021 Job Types: Full-time, Permanent Salary: per year Benefits: * Company pension * Life insurance * On-site parking * Private medical insurance * Sick pay Schedule: * 8 hour shift Work remotely: * No

Example 2

*Role Overview* An exciting opportunity for a *Fleet and Compliance Group Manage*r has arose at The Menu Partners in Bicester. You will ensure the effective day-to-day running of the transport department with the key focus on route planning, deployment and debriefing. Primary responsibilities will be around route and vehicle scheduling to meet both customer and business requirements, maintaining accurate records for both driver and vehicle deployment and debrief, transport compliance, delivering agreed service levels etc. whilst ensuring the best financial returns for the business. You will be responsible for the daily deployment, daily debrief and any scheduling changes of vehicles and drivers; as well as taking full responsibility for the Deployment Plan using our own resources and those of third parties [website] agency and courier where necessary. *Who are we?* The Menu Partners is a new business venture between two major food providers. We will act as both the food sourcing procurement and distribution partners to hotels, pubs, restaurants along with provision of hospitality, throughout the UK and beyond. This new partnership with several restaurant chains on board will be the preferred third-party logistics provider in the UK to facilitate all frozen, chilled and ambient food deliveries on our fleet of vehicles. *Key Attributes: * * Customer focused and solutions driven * Strong communicator * Ability to work through multiple issues quickly and bring to satisfactory resolution * Used to being Financially accountable * Team player · Able to work under pressure · Used to delivering results · Previous transport experience either office or field based · Knowledge of Driving/Driving legislation *What we are offering: * · A competitive salary · 20 day plus bank holidays · A pension scheme · A life assurance scheme. · An autonomous and innovative working environment and culture. · Various internal and external training to ensure we remain industry leading. Job Type: Permanent Salary: per year Experience: * Fleet & Group Management: 3 years (required) Work remotely: * No

Example 3

*Fleet and Transport Operations Manager * *Full Time, Permanent* *Grade 9 [website] £35,745 to £39,880 per annum* Bassetlaw in North Nottinghamshire is home for 117,000 residents and benefits from excellent road and rail connections. The district is blessed with a varied landscape including over 10,000 hectares of woodland, many picturesque villages and three larger towns which provide an enviable choice of lifestyles. This senior post provides an exciting opportunity to join a motivated, committed and supportive management team who welcome new ideas and embrace change. Based in Worksop, you will play a key role in ensuring our fleet of over 150 vehicles and 300 pieces of handheld plant are maintained and operated in accordance with the relevant compliance and legislative requirements. We are looking for a positive, dynamic and experienced individual who can provide technical and management expertise on all aspects of Fleet and Transport services and be able to respond to the challenges of the green agenda by reducing our environmental impact, while identifying and driving operational efficiencies. Your responsibilities will include: · Compliance with Operator Licence legal obligations · Leading change, transformation and service improvement · Procurement of fleet, equipment and parts · Management of workshop premises, staff and budgets You will need to possess: · Certificate of Professional Competence in International/National Road Haulage Operations (or equivalent qualification) underpinned by operational knowledge · Health and Safety Qualification at IOSH Managing Safely level or above · Experience of supervision or management of a vehicle workshop facility · Detailed understanding of fleet operations with an ability to identify opportunities for improvement · Evidence of effective and efficient management of resources and budgets, combined with involvement in longer term financial planning · Detailed knowledge of underpinning principles governing compliance with legislation relating to the service area, combined with evidence of practical application. For an informal discussion about the role, please contact Shane Atkins, Environment Services Manager on 07940 001697. Bassetlaw District Council recognises employees’ commitment to excellence in service delivery, and in return is committed to providing a healthy work-life balance as part of a generous rewards package, which includes: · A minimum of 25 days annual leave rising incrementally each year to a maximum of 31 days after 5 years’ service, plus bank holidays. · A generous Pension Scheme · Flexitime scheme · Annual leave purchase scheme · Free healthcare cash plan and benefits · Family friendly policies · Discounted car parking *To request an application pack, please visit **[website] *or telephone the HR Team on (01909) 533121. Please quote NBH1166P on the application form and within all correspondence.* *Closing DATE: 12 NOON on Wednesday 30 June 2021* *Interview DATE: Week commencing 19 July 2021 (provisional)* Reference ID: NBH1166P Application deadline: 30/06/2021 Job Types: Full-time, Permanent Salary: £35,745.00-£39,880.00 per year Benefits: * Company pension * Sick pay * Wellness programmes Schedule: * Monday to Friday Education: * GCSE or equivalent (preferred) Experience: * substantial relevant Management Vehicle Maintenance & Repair: 1 year (preferred) * Category B Licence (preferred) Work remotely: * No

Example 4

KWL is one of Hull's leading building, repairs, and maintenance contractors and employ a local workforce of approximately 495 people. KWL Fleet provide a comprehensive service to ensure that HCC have a high availability of vehicles to effectively deliver their services to the local community. We procure, purchase and maintain all of the Authority’s vehicles and plant along with our own KWL fleet of vans. We are currently managing circa 500 vehicles We invest in our employees and take pride in delivering services across the city and surrounding regions. KWL is committed to meeting our customers’ needs and we need the right people to make this happen. We are looking for people who want to be part of a successful business and by their efforts create a long term career for themselves. Our workforce encompasses a wide range of trades and skills and we are on the look out for talented and enthusiastic people who can add value to our team. *Basic Salary Circa **£39,669 - £43,437 - dependent on experience* Pensions - Career Average Earnings Defined Benefit Scheme with generous employer contributions. Contract Term - Permanent Full Time (37 hours per week) Core hours - Monday to Friday rotational shifts Holiday allowance - 28 days + 8 Bank holidays *Purpose / key responsibilities: * * To be a key member of the Fleet Management Team contributing to the development, co-ordination and delivery of strategic plans as part of the achievement of the Company’s Strategies. * Responsible for managing the preventive, reactive maintenance and breakdown / recovery requirements of the; vehicle; equipment / machinery; and agricultural / civil plant fleet; by leading and managing a team of professionally qualified, skilled and semi-skilled maintenance technicians and stores teams enabling the delivery of a customer focused, quality, preventive maintenance service within legislative compliance standards. *Requirements: * * Time Served Qualified HGV Vehicle Technician * CGLI/NVQ Level 3 or equivalent * IRTEC Accreditation * Flexible and adaptable to changing work environments * Man management experience essential * HGV Driving Licence *We have some ambitious plans in place to grow the business, are positive about supporting women into construction and are looking for people that are: * * Reliable * Customer focused * Results driven * Passionate about their role * Naturally safety conscious * Flexible with a 'can do - will do' attitude * Able to work on their own or as part of a team * Motivated and hard working * What do we offer our staff? * Job related training and development * A company uniform where applicable * Company vehicle provided where applicable * 3 x salary life cover as part of pension membership * Attendance allowance * Excellent sick pay scheme * The opportunity to work for a company with a trusted reputation for excellent customer service * Working locally * A professional working atmosphere * Eligible to join the Company Cycle to Work Scheme and the BHSF Health Scheme *KWL is an equal opportunities employer, recruiting within the guidelines of the Equality Act 2010. We are committed to the promotion of diversity and equal opportunity, as an employer and in the delivery of our products and services. As a committed safe employer, a basic DBS (criminal record) check will be carried out for this role.* *** ALL Previous Applicants Within THE PAST 12 Months NEED NOT APPLY *** Job Types: Full-time, Permanent Salary: per year Schedule: * 8 hour shift * Monday to Friday Work remotely: * Temporarily due to COVID-19

What does a Fleet Manager do?

Fleet Managers are logistics specialists who function as the main point of contact for all fleet-related issues in an organisation. Apart from ensuring that vehicles are roadworthy, registered and licensed, Fleet Managers also look after a company’s team of drivers. Their supervisory duties typically include developing efficient driver schedules, establishing training needs and facilitating regular meetings. In addition, Fleet Managers deal directly with fleet providers and handle the negotiation of contractual terms. These professionals work for various types of businesses, including rental car and transportation companies, and the fleets they manage can consist of planes, helicopters, trains or trucks.


Fleet Manager skills and qualifications

Despite the fact that a large part of a Fleet Manager’s job involves looking after a company’s vehicles, they also interact with people throughout their working day. Whether they are keeping Drivers informed of schedule changes, reporting to a Manager or dealing with fleet providers, Fleet Managers need strong interpersonal and communication skills. A successful Fleet Manager candidate will have various prerequisite skills and qualifications that typically include: 

  • Good leadership skills to motivate, guide and inspire a team of Drivers
  • Solid writing skills to produce clear and effective documentation and reports
  • Proficiency in relevant software programs, including databases and spreadsheets
  • Good analytical skills to effectively analyse fleet data and draw accurate conclusions
  • Excellent organisational skills to cope with a fast-changing environment and multiple concurrent tasks
  • Solid negotiation skills to successfully handle purchases and contracts
  • Knowledge of relevant environmental and safety laws and regulations
  • Basic financial literacy to understand financial sheets and manage a fleet budget


Fleet Manager experience requirements

Fleet Managers typically have a background in logistics, procurement or supply chain management. Depending on the position, candidates may need experience in fleet management or must have general supervisory or managerial experience. Typically, these professionals need a proven track record of supervising staff, maintaining profitable, safe and compliant operations and delivering effective reporting and data analysis.


Fleet Manager education and training requirements

Although this is not a requirement, Fleet Managers often hold a degree or higher national diploma in subjects like logistics and transport management. Candidates can also demonstrate their skills and knowledge in the field by obtaining professional qualifications. The Chartered Institute of Logistics and Transport (CILT), offers a variety of relevant qualifications, such as a Level 3 Certificate in Logistics and Transport. It’s also possible to enter this profession through an apprenticeship.


Fleet Manager salary expectations

According to Indeed Salaries, the average salary for a Fleet Manager in the UK is £35,843 per year. Salaries, however, will differ depending on variables like employer and location.


Job description samples for similar positions

If this job description doesn’t adequately describe the job opening you have, here are a few job description samples of similar positions to look at:


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Fleet Manager job description FAQs


What are the hours of a Fleet Manager?

Fleet Managers typically have normal Monday to Friday, 40-hours a week. However, during busy periods or emergency situations, these professionals may need to work evenings and over weekends.


What makes a good Fleet Manager job description?

When crafting a Fleet Manager job description, try to strike a balance between providing adequate information about the requirements of the job, while keeping the description concise. By doing this, you’ll attract candidates who are adequately qualified, while also preventing applicants who may be ideal for the job from not applying due to a long list of requirements.


What's the difference between a Fleet Technical Manager and a Fleet Manager?

Fleet Technical Managers have more technical functions than Fleet Managers. Whereas Fleet Managers oversee all fleet operations, the duties of Fleet Technical Managers involve providing effective engineering solutions for technical issues in a fleet.

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