HR Administrator Job Description: Top Duties and Qualifications

An HR Administrator, HR Assistant provides administrative support within the Human Resources department of an organisation. Their primary duties include assisting with the hiring process, helping to create and schedule employee training and entering employee records into the company database. 

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HR Administrator duties and responsibilities

HR Administrators handle a wide range of administrative tasks within a company which and must be able to organise and prioritise. Their main tasksand responsibilities include:

  • Entering employment data into the company database
  • Organising meetings and taking minutes
  • Assisting higher-level HR staff with the hiring process
  • Setting up recruitment and training events
  • Answering any employee inquiries
  • Creating staff handbooks and newsletters
  • Coordinating logistics for new hire orientations
  • Updating employee holiday and sickness records 
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HR Administrator Job Description Examples:

 

Example 1

An exciting opportunity for an experienced HR Administrator for a 13 months FTC. This is a hybrid role. Reporting into the Head of HR, the purpose of the role is to provide overall processing and administrative support to the HR department.

Role Responsibilities
  • Ensure that all HR related administration is processed efficiently and appropriately,
  • Manage the maternity/paternity/adoption process
  • Manage and implement the recruitment policy and guidelines ensuring we have transparent and fair practices,
  • Support recruitment and selection and interviewing for all staff,
  • Process all new starter administration
  • Liaise with all new starters managers to ensure training schedules are in place and the relevant persons are informed and have actioned what is necessary
  • Carry out new starters on boarding process
  • Assist with employee lifecycle administration including leavers
  • Deal with all aspects of the Employee Central/Mitrefinch systems and resolve any issues that may arise
  • Support with formal meetings for various Employee Relations cases
  • Support with HR related projects as and when required
  • Process all 5 payrolls monthly within agreed deadlines and in communication with all parties involved
  • Provide regular reports on HR matters as and when required

    Person Specification
  • Must have previous HR experience
  • Experience of HR software systems
  • Experience of payroll
  • Excellent communication skills written and verbal
  • High level of accuracy and attention to detail
  • Knowledge of Employment Law and employment regulations
  • Excellent organisational and time management skills

    In return you will receive a salary of between £28,000-£32,000 plus benefits.

    Job Type: Fixed term contract
    Contract length: 13 months

    Salary: £28,000.00-£32,000.00 per year

    Schedule:
  • Monday to resources: 3 years (required)
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    Example 2

    HR Administrator – Britannia Hotels Head Office

    Why wait to make your next career move?

    Looking for an exciting new opportunity?

    Apply now and you could be working at the heart of Britannia Hotels in Hale Barns.

    Due to continued expansion, we are looking to recruit a HR Administrator to join our expanding team at Britannia Hotels Head Office.

    As HR Administrator you will be required to;

  • Be computer literate and proficient in the use of Microsoft packages.
  • Have basic administrative duties.
  • Make & respond to telephone calls.
  • Answer email and telephone enquiries.
  • Input information gathered onto spreadsheets.

    Full training will be given.

    You will be required to work 30-40 hours per week.

    The successful candidate will face tasks with a “can do” attitude, will have excellent communication skills with the ability to converse at all levels and an attention to detail.

    In return for your commitment, we will support you in this new opportunity, with

    · Up to 28 days holiday including bank holidays per annum

    · Discounted stays for you and your family at any of our 60 Hotels & 6 Parks

  • Meals on duty (Subject to eligibility)
  • Uniform (Subject to position)
  • Accelerated promotional prospects

    Britannia Hotels are an Equal Opportunities employer and applicants from non-EEC countries will require work permits or permission to work issued by the Home Office.

    Britannia Hotels will not recognise any submissions related to unsolicited applications and no agency fees will apply in relation to such submissions. If an agency submits an unsolicited CV to any director or employee of our company, we will not accept liability for commissions or other charges if we subsequently employ that candidate whether directly or through another agency. Where an agency’s correspondence contains a disclaimer indicating otherwise, our policy will prevail in this regard.

    Positions are open to all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, candidates of any sexes or sexual orientation. All vacancies are posted both externally and internally on a weekly basis to ensure access to all applicants.

    Job Type: to Friday
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    Example 3

    HR Administrator

    HEAD Office – Outskirts of Brighton (BN1 8AP)
    37 ½ hours per week, Monday to Friday: 9.00am – 5.30pm

    Competitive Salary: Entry Level – depending on experience

    At Capital, we have an opportunity within our head office support team for a new HR Administrator.

    Who are we?

    We’re the UK and Ireland’s largest independent wholesaler and trusted supplier in the hair, nail and beauty industry with a Capital team of circa 550 colleagues. With 60 stores and a growing ecommerce website, we sell top range brands such as Olaplex, L’Oreal, Redken, Schwarzkopf, OPI, Sienna X, Babyliss and many more, for professionals in the industry.

    Working in a team and supported by the HR Advisor, you will be responsible for providing administration relating to varied HR admin & recruitment tasks across the business; This is an opportunity to “career step” into a central, generalist HR role, gaining valuable experience and a full insight into the HR function.

    We are looking for a colleague to join our HR team who has:

  • potential to develop a career in a generalist HR admin role;
  • an interest in learning and putting into practise HR processes & procedures which support our colleagues in all locations across the business;
  • excellent and efficient administration skills, with a high attention to detail;
  • the ability to work in a team, in a fast paced & challenging environment and meet deadlines
  • an aptitude for flexibility and to achieve high levels of workload;
  • an intermediate knowledge of Microsoft packages, particularly Excel & Word;
  • the ability to effectively plan, organise and prioritise workload;
  • excellent communication skills and approachable manner.

    Previous experience in an HR admin role & CIPD Level 3 would be desirable but not essential as opportunities for study will be considered and full training in the role provided.

    Benefits include working in a friendly & inclusive head office environment and being part of a developing HR team with a successful company where people feel valued; we also offer staff discounts on all our fabulous products!

    We thank you for your interest in working for Capital and for taking the time to apply today.

    Due to the high interest our roles receive, we are unable to respond to everyone individually and therefore only short-listed candidates will be contacted.

    Capital processes Job Applicant’s data within the principles of the General Data Protection Regulation (GDPR)

    For the recruitment of this role the Company is not basing decisions on automated decision making.

    Job Types: Full-time, Permanent

    Benefits:
  • Employee discount
    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Brighton, BN1 8AP: reliably commute or plan to relocate before starting work (required)

    Experience:
  • Human resources: 1 year (preferred)
  • Microsoft Office: 1 year (preferred)
  • Administrative: 1 year (preferred)
  • working in a team: 1 year (preferred)

    Licence/Certification:
  • CIPD Level 3 start date: 11/07/2022
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    Example 4

    Introduction to the role

    We have an exciting opportunity to join the Supply Chain People Team, we are looking to recruit a Payroll and HR Administrator to join the Glasgow Team on a 12-month Fixed Term Contract to cover a period of parental leave.

    The purpose of this role is to manage, collate and deliver our weekly payroll for circa 170 employees using internal systems to feed into our payroll provider. The successful candidate will have excellent excel skills and great attention to detail.

    Key tasks and accountabilities

    Payroll (80% of role)

  • Managing the electronic timekeeping system, reviewing the daily hours worked, holidays and absences correcting data as required and investigating any anomalies.
  • Ensure the weekly payroll file is completed and uploaded to the payroll portal in a timely manner, ensuring deadlines are met.
  • Collate and input all holidays, sickness, and ad hoc payments onto the payroll planner to ensure correct payments are processed (ad hoc, absence inc. SSP).
  • Maintaining the general absence management system and employee records on a daily and weekly basis
  • Prepare and collate; daily/weekly productivity/head count reports to Finance.
  • Reviewing the weekly payroll and holiday report to ensure all payments are correct before final sign off, once sign off has been confirmed ensuring all weekly reports are up to date.

    HR (20% of role)

  • Assist the People Partner with ad hoc tasks and projects as required.
  • Maintain employee files and ensure all filing is kept up to date.
  • Adding employees to Occupational Health and Employment Screening portals, report any red flags to People Business Partners.
  • General administration duties including coordinating long service anniversaries and gifts, updating monthly company org charts etc.

    Note: Role is based onsite, 5 days per week.

    Job Types: Full-time, Fixed term contract
    Contract length: 12 months

    Benefits:
  • Company pension
  • Discounted or free food
  • Employee discount
  • Life insurance
  • On-site parking
  • Private medical insurance
    Schedule:
  • Monday to Friday

    Application question(s):
  • Please outline what skills and experience you could bring to this role?
  • Please state your current notice period and salary expectations, if start date: 25/07/2022
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    Example 5

    Job Title

    HR Administrator

    Job Reports To

    Practice Manager

    Job Location

    175 Newport, Lincoln

    Working Hours

    Salary

    Wednesday – Friday

    £22,000 Pro Rota

    Purpose Statement
  • To assist Directors and Practice Manager in providing comprehensive HR Administration service
  • To act as the first point of contact for all customers to the HR team
  • To be the primary contact and systems administrator for Bright HR
  • Practice Administration tasks as required

    Accountabilities

    Recruitment
  • Carry out all the administrative processes in the recruitment process
  • Undertake all necessary employment checks
  • Exit interviews

    On-Boarding and Induction
  • Administer the process of new employees e.g., prepare contracts and employment offer letters
  • Conduct induction meetings with new employees and liaise with line managers to ensure they are aware of their responsibility
  • Administer the probation review and ensure employees are signed up to their appropriate benefits (pension, bupa, income protection)

    Appraisal and Staff Development
  • Assist with the VH annual appraisal cycle and record completed appraisals and training needs for all team members
  • Roll out induction e-learning to new starters
  • Support leadership team with any queries/concerns

    Bright HR
  • Be the primary contact on HR queries
  • Support other line managers with HR issues – eg at mediation meetings, interviews, one to ones, disciplinary proceedings etc, with advice from external HR advisors according to UK employment law.

    Admin
  • Ensure electronic and paper-based files are maintained and filling/archiving is completed in a timely manner and in accordance with GDPR
  • Maintain an up-to-date procedures manual for all HR Admin duties.
  • Ensure workstation risk assessments are conducted for all new starters and refer staff issues to Health and Safety risk assessments where necessary e.g., maternity.
  • Manage the staff benefits accounts with BuPa, pension and income protection

    Safety
  • Be familiar with all Practice security and know how to use this in event of suspected theft

    Working Relationships
  • To work as part of a team and actively demonstrate a willingness to support and achieve the overall business objectives
  • Work closely with the leadership team and help roll out new procedures/initiatives

    Skills, Knowledge & Expertise

    Knowledge and Qualifications

    - previous HR/Administrative experience advantageous

    Essential Skills
  • An ability to deal with confidential information and maintain confidentiality
  • The ability to work independently and problem solve
  • Good organisational ability and work well to deadlines
  • Ability to deal tactfully and professionally with colleagues.

    Job Type: Part-time
    Part-time hours: 24 per week

    Salary: £22,000.00 per year

    Benefits:
  • Company pension
  • On-site parking
  • Private medical insurance
    Schedule:
  • Day shift

    Application deadline: start date: 22/08/2022
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    What does an HR Administrator do?

    HR Administrators make a company’s human resources department run efficiently. They should be exceptional coordinators who can work on multiple projects at once, from onboarding a new employee to scheduling seminars for existing employees. They must possess a high degree of professionalism and discretion and must know how to represent both the company policies and the needs of the employees. 

    HR Administrator skills and qualifications

    HR Administrators should be good communicators and must be familiar with a large number of employees within an organisation. A succesful HR Administrator will have various prerequisite skills and qualifications trhat typically include: 

    • The ability to work well with others
    • Active listening skills
    • Organisational skills and detail-oriented mentality
    • Strong communication and customers service skills
    • Interpersonal skills
    • Thorough attention to detail
    • Familiarity with applicant tracking database systems
    • Knowledge of human resources and employment law

    HR Administrator experience requirements

    As candidates are expected to competently complete a large variety of administrative tasks, they must have a good foundation of general education, excellent computer skills and some previous experience of office work. They must also have a good understanding of how Human Resources works within the company’s industry and how it impacts the company’s management style and the employee’s lives. Applicants who are members of the Chartered Institute of Personnel and Development, show that they have expanded on their human resources knowledge through training and by meeting industry contacts; they are viewed as exceptional candidates. 

    HR Administrator education and training requirements 

    There are many educational routes an applicant can take towards achieving this position, including completing courses such as the Level 3 Award in Human Resources Essentials or the Level 3 Diploma in Skills for Business Human Resources. Some applicants may have completed a higher level apprenticeship in the HR department of a company, learning about all the skills and responsibilities through observation and hands-on training. Others may have simply started as an Office Assistant or Business Administrator in another company’s HR department and worked their way up to Human Resources through training and promotion. 

    HR Administrator salary expectations

    According to Indeed Salaries, the average salary for an HR Administrator in the UK  is £21,134 per year . Salary is usually dependent on experience, location and company. 

    Job description samples for similar positions

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    HR Administrator job description FAQs

    Do HR Administrators have different responsibilities in different industries?

    An HR Administrator’s role will remain the same throughout most industries. However, the industry will affect the policies and procedures they are expected to be familiar with and enforce. For example, an HR Administrator in a hospital must have a thorough understanding of the NHS and how the medical industry operates in terms of salary grades, holidays and pensions. 

    How can you make your HR Administrator job description stand out?

    List the competitive elements that make your company unique such as salary, pension, training and development opportunities, flexible working options and holidays. Highlight the working environment they will be expected to help cultivate and uphold as a member of your HR department. 

    What should you look for in an HR Administrator CV?

    An HR Administrator handles tasks that require incredible accuracy, such as payroll and tracking employee absences. Therefore, a CV without any grammatical mistakes is a clear reflection of their thorough attention to detail. Also, look for CVs that expand on their technical skills and include specific software they are familiar with, such as Kronos, Workday, Cornerstone and ADP. This is the chance for an employee to explain how their past job experience has prepared them for this role, so look for an understanding of how the skills learned in their previous jobs will translate to your organisation. 

    Who does an HR Administrator report to?

    This will depend on the size and hierarchy of the company. An HR Administrator in a small company may be working alone and only need to report to the HR Manager or Office Manager. HR Administrators that work in a large company will be one of many employees in the Human Resources department that report to an HR Manager or HR Director. They may have to report through daily updates or perhaps only in weekly meetings, depending on the organisation. 

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