HR Administrator Job Description: Top Duties and Qualifications

An HR Administrator, HR Assistant provides administrative support within the Human Resources department of an organisation. Their primary duties include assisting with the hiring process, helping to create and schedule employee training and entering employee records into the company database. 

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HR Administrator duties and responsibilities

HR Administrators handle a wide range of administrative tasks within a company which and must be able to organise and prioritise. Their main tasksand responsibilities include:

  • Entering employment data into the company database
  • Organising meetings and taking minutes
  • Assisting higher-level HR staff with the hiring process
  • Setting up recruitment and training events
  • Answering any employee inquiries
  • Creating staff handbooks and newsletters
  • Coordinating logistics for new hire orientations
  • Updating employee holiday and sickness records 
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What does an HR Administrator do?

HR Administrators make a company’s human resources department run efficiently. They should be exceptional coordinators who can work on multiple projects at once, from onboarding a new employee to scheduling seminars for existing employees. They must possess a high degree of professionalism and discretion and must know how to represent both the company policies and the needs of the employees. 

HR Administrator skills and qualifications

HR Administrators should be good communicators and must be familiar with a large number of employees within an organisation. A succesful HR Administrator will have various prerequisite skills and qualifications trhat typically include: 

  • The ability to work well with others
  • Active listening skills
  • Organisational skills and detail-oriented mentality
  • Strong communication and customers service skills
  • Interpersonal skills
  • Thorough attention to detail
  • Familiarity with applicant tracking database systems
  • Knowledge of human resources and employment law

HR Administrator experience requirements

As candidates are expected to competently complete a large variety of administrative tasks, they must have a good foundation of general education, excellent computer skills and some previous experience of office work. They must also have a good understanding of how Human Resources works within the company’s industry and how it impacts the company’s management style and the employee’s lives. Applicants who are members of the Chartered Institute of Personnel and Development, show that they have expanded on their human resources knowledge through training and by meeting industry contacts; they are viewed as exceptional candidates. 

HR Administrator education and training requirements 

There are many educational routes an applicant can take towards achieving this position, including completing courses such as the Level 3 Award in Human Resources Essentials or the Level 3 Diploma in Skills for Business Human Resources. Some applicants may have completed a higher level apprenticeship in the HR department of a company, learning about all the skills and responsibilities through observation and hands-on training. Others may have simply started as an Office Assistant or Business Administrator in another company’s HR department and worked their way up to Human Resources through training and promotion. 

HR Administrator salary expectations

According to Indeed Salaries, the average salary for an HR Administrator in the UK  is £21,134 per year . Salary is usually dependent on experience, location and company. 

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HR Administrator job description FAQs

Do HR Administrators have different responsibilities in different industries?

An HR Administrator’s role will remain the same throughout most industries. However, the industry will affect the policies and procedures they are expected to be familiar with and enforce. For example, an HR Administrator in a hospital must have a thorough understanding of the NHS and how the medical industry operates in terms of salary grades, holidays and pensions. 

How can you make your HR Administrator job description stand out?

List the competitive elements that make your company unique such as salary, pension, training and development opportunities, flexible working options and holidays. Highlight the working environment they will be expected to help cultivate and uphold as a member of your HR department. 

What should you look for in an HR Administrator CV?

An HR Administrator handles tasks that require incredible accuracy, such as payroll and tracking employee absences. Therefore, a CV without any grammatical mistakes is a clear reflection of their thorough attention to detail. Also, look for CVs that expand on their technical skills and include specific software they are familiar with, such as Kronos, Workday, Cornerstone and ADP. This is the chance for an employee to explain how their past job experience has prepared them for this role, so look for an understanding of how the skills learned in their previous jobs will translate to your organisation. 

Who does an HR Administrator report to?

This will depend on the size and hierarchy of the company. An HR Administrator in a small company may be working alone and only need to report to the HR Manager or Office Manager. HR Administrators that work in a large company will be one of many employees in the Human Resources department that report to an HR Manager or HR Director. They may have to report through daily updates or perhaps only in weekly meetings, depending on the organisation. 

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