Inventory Specialist Job Description: Top Duties and Qualifications

An Inventory Specialist, or Stock Control Specialist, monitors all inventory tasks within an organisation. Their primary duties include ordering and receiving inventory, making future inventory projections and finding ways to save money and improve efficiency.


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Inventory Specialist duties and responsibilities

An Inventory Specialist main responsibilities include:

  • Creating an effective space plan and storage area within the warehouse
  • Training inventory staff on how to work safely and prevent product loss
  • Maintaining and reviewing an accurate recording of stock records
  • Ordering additional supplies when needed
  • Negotiating with vendors to ensure the best deal is reached for the company
  • Remaining up-to-date with industry trends 
  • Notifying company management regarding product shortages and discrepancies
  • Overseeing stock rotation procedures


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Inventory Specialist Job Description Examples:


Example 1

We have an exciting new opportunity for an individual to join our Gatwick (UK) Office working as an Inventory Generalist. The main responsibilities for this role will be to support our Sales and Product Line teams by maintaining efficient and profitable support for the day-to-day operations. *Key Responsibilities: * * Sustain an ongoing and up-to-date knowledge of all aspects of respective product line serving as the technical expert. * Proactively drive vendor relationships and serve as the primary contact for AAR. * Maximize sales and margin objectives of respective product line. * Expand existing traditional business. * Support existing outside sales force. * Plan, schedule, and manage inventory for respective product line. * Identify market trends and coordinate with sales group to anticipate areas of opportunities. * Ensure that inventory management and shareholder value is maximized. Order Management * Check Customer orders are in line with forecasts. * Maintain stock codes, costs, prices and product data in the company ERP and MS Excel. * Work with warehouse, accounts and suppliers to resolve discrepancies. Repair Management * Responsible for accurate repair order quotes and approvals. * Managing vendor relationships. * Regular communication with relevant technical services on repair requirements. * Control of mod status on all component repairs. * Ensure all repairs are managed efficiently. Standard * Report any issues to the Manager in a timely manner. * Available for travel as required. * Understand and contribute to ensuring departmental and company targets are met. * Adhere to all Health & Safety guidelines and Quality responsibilities. * Adhere to all AAR procedures and processes. * Ensure the work areas are kept in a clean and tidy condition. * As business needs dictate, the post holder may be required to undertake additional duties of a level commensurate with their existing responsibility. Application deadline: 17/06/2021 Job Types: Full-time, Permanent Salary: per year Benefits: * Company pension * Life insurance * Private dental insurance * Private medical insurance * Referral programme * Sick pay * Wellness programmes Schedule: * Monday to Friday Work remotely: * Temporarily due to COVID-19

Example 2

Senior Inventory Specialist (Interim) Country/Region: GB City: Telford Senior Inventory Specialist Location: Telford, Shropshire, GB, TF2 8JT Fixed Term Contract – 1 Year About the role Here at Babcock International we’re looking to recruit a Senior Inventory Specialist to join the team on a fixed term contract for one year. You will be providing strategic & tactical leadership for inventory within the DSG contract for the rundown of one platform and the ramp up of another. Further responsibilities include: Implement and manage an Inventory plan to ensure part coverage for key platforms as we approach the end of the SPTC, ensuring optimised inventory levels for the remainder of the contract and minimal at the end. To take a lead role in developing external relationships with customers, suppliers and other representative bodies and provides internal expertise for other potential business wins. Utilise Inventory Management tools and analytical capabilities to understand effectiveness of inventory, poor performance and obsolescence such that corrective action can be taken. Implement the correct KPis to demonstrate performance of Inventory to plan and risk This is a high profile position with DSG and DE&S, with an excellent opportunity to help the Army minimise their costs. There is potential to go permanent at the end of the contract duration however, there is no guarantee. What do I need to do the role? You will have Project Management experience, and experience within Inventory management in a global/national setting with different layers of central and national warehouses. You will be able to analyse complex models and communicate a simplified version to the business. You will also have an understanding of distribution planning and parts service and support, and possess SAP/ERP knowledge. An environment background could be an advantage. What else do I need to know? Please follow the link to find out more about how COVID-19 is impacting Recruitment and On-boarding for applicants. We are happy to talk about flexible working. Please ask about alternative patterns of work at interview. About Babcock International For more than a century, Babcock, the Aerospace and Defence Company, has been trusted to deliver bespoke, highly-skilled engineering services. We help customers in the UK and around the world to improve the capability, reliability and availability of their most critical assets within the four market sectors of Marine, Land, Aviation, and Nuclear, underpinned by a deep understanding of technology integration, unique infrastructure, and specialist training. Babcock DSG is committed to the continual development of its employees and to support this you may be required to undertake activity within your competence or accredited skillset across a variety roles within your operational function or discipline consistent with your pay band. Additionally, training will be provided where required to broaden your personal competence and skills profile to maximise opportunities for your flexibility, personal development and deployability to provide experience across a range of roles and services we provide to our customers. We are committed to providing a great employee experience in a supportive and engaging environment. The benefits you can expect to enjoy include a generous holiday entitlement, competitive money purchase pension scheme with life assurance and a share ownership scheme. You will benefit from excellent career and learning and development opportunities to ensure that you grow and achieve your full potential. Armed Forces Covenant We are proud to support the Armed Forces community by honouring the Armed Forces Covenant. We recognise the value that Serving Personnel, both Regular and Reserves, Veterans, Uniformed Cadet Instructors and Service Families contribute to our business and the United Kingdom. As part of the Covenant, Babcock offers Reservists and Uniformed Cadet Instructors up to 2 week’s special paid leave to help them meet their commitments. Application Guidance All applications should be made online. Please use a desktop PC or laptop to create your account and apply for a job. Once you’ve completed this you’ll be able to apply to jobs from mobile devices. If you experience difficulties please visit our careers website. Recruitment correspondence is normally by email so please check your email account and spam folder regularly. We are committed to building an inclusive culture and strives to attract talent who thrive in an inclusive and flexible working environment. If you have a disability or need any reasonable adjustments during the application and selection stages please let us know and we will respond in a way that best fits your specific needs. Closing date: 13/07/2021 Job reference: 35229 Job Segment: Engineer, ERP, SAP, Nuclear Engineering, Project Manager, Engineering, Technology Apply now

Example 3

We have an exciting opportunity to recruit an Inventory Specialist at our Andover site. This is a permanent, full time role and an excellent opportunity to progress your career at Ocado. would Include- The ongoing maintenance and management of stock levels for the South Regional Central Stores. To provide PPE, consumables and equipment to the Operations team in a timely manner to the Southwest Region. To arrange the collection of pallets / skips / RORO / hazardous waste for the Southwest Regional Sites. Handling the control of radios and laptops issued through the Central Stores and dealing with any repairs or replacements of equipment as required. Goods receiving, inspection, storage and receiving of all orders. Building relationships with suppliers to ensure best value and service levels Control and release of all keys for the site (including equipment keys / fobs) for the Andover site. Minimum requirements for the role would be: Previous experience of working in a stores environment. Proficient in administrative and clerical duties Good communication skills Ability to adapt to changing situations Focus on performance and standards What else do you need to know? Hours: Monday - Friday 7:00am - 16:30pm Location: CFC3 Andover (with requirement to travel to the south regional sites as and when) Salary: £25,000 Holiday Allowance : 25 days If this sounds like your perfect role, and you feel you meet the requirements then we'd love to hear from you. The closing date for applications is Friday 23rd July 2021 #LI-AQ1

Example 4

Printful helps artists and entrepreneurs transform their ideas into thriving ecommerce businesses. With 300K+ customers using our services, we’re one of the world’s leading printing, warehousing, and fulfillment companies. Since opening in 2013, we’ve been trusted to print 30M+ items and grown into a team of 1,800+ employees worldwide. We’re expanding our business in the UK, so we’re looking for a detail-oriented and analytical Inventory Specialist who’s ready to face challenges in a dynamic work environment. Your daily tasks will entail: * ordering, auditing, and ensuring materials for production * communicating with suppliers What we expect from you: * experience in a similar position * good English skills (both written and spoken) * great communication skills * proficiency in data analysis * MS office, Google Spreadsheets We offer: * annual salary range: 20,000–27,000 GBP * 28 calendar days of paid vacation (20 + 8 bank holidays) * day off on your birthday * international career opportunities * exciting work in a fast-growing company * training provided by our team worldwide * room for professional growth (conferences, workshops, mentoring) * exciting team building events and inspiring guest lectures Printful is an equal opportunity workplace. We’re committed to diversity and inclusion in the workplace, and make our hiring decisions based solely on qualifications, merit, and work experience. If you think you’d excel in this role, send us your resume and a cover letter in English, showing why you’re the right person for the job! Interested, but don’t think this is the right fit for you? Feel free to share it with friends and check out other open positions at Printful. We’re always looking for creative and driven minds to join our ever-growing team! Please note: That any CV's sent to us via indeed will have their data submitted to our CV processing system for applicant processing, in accordance with GDRP Regulations. Reference ID: Accommodating for Covid-19 restrictions in accordance with UK law Job Types: Full-time, Permanent Salary: per year Benefits: * Sick pay Schedule: * 8 hour shift COVID-19 considerations: Please note: That any CV's sent to us via indeed will have their data submitted to our CV processing system for applicant processing, in accordance with GDRP Regulations. Work remotely: * No

What does an Inventory Specialist do?

An Inventory Specialist oversees the inventory of products in a company. They look for ways to avoid factors that may lose the company money like contamination or expiry dates while evaluating new methods and techniques that will improve efficiency. Through analysing inventory trends for the company they are able to predict future needs and deficits the company may face in the future. 


Inventory Specialist skills and qualifications

A successful Inventory Specialist will have various prerequisite skills and qualifications that typically include:

  • Strong maths and accounting skills
  • Creative problem-solving abilities
  • The ability to multi-task and manage many projects at once
  • The ability to work under pressure and under time constraints
  • Strong organisational skills 
  • The ability to work in different weather conditions
  • Effective time-management skills
  • Excellent verbal and written communication skills


Inventory Specialist experience requirements

All applicants should have some experience in an inventory, management or retail field. Look for candidates who have previously held positions such as Inventory Clerk or Store Manager and are familiar with the trends within the industry. Warehouse experience is also preferred, as employees must be prepared to work in extreme weather conditions. 


Inventory Specialist education and training requirements

Employers usually hire candidates that have completed some GCSEs and an apprenticeship. They will need five GCSEs in English and maths at grades 9 to 4 in order to obtain a warehouse operative advanced apprenticeship. If the applicant didn’t complete an apprenticeship, most companies will accept some previous experience working in a lower-level position in a warehouse, or distribution depot and gaining more experience through internal promotion. 


Inventory Specialist salary expectations

According to Indeed Salaries, the average salary for an Inventory Specialist in the UK, is £36,011 per year. Salary is usually dependent on experience, location and company.


Job description samples for similar positions

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Inventory Specialist job description FAQs


What is the difference between an Inventory Specialist and an Inventory Clerk?

Both positions are similar in that they both require the employee to interact with the inventory. A Stock Clerk is a lower position, they take inventory and record inventory in the public database and note down any minor discrepancies. An Inventory Specialist is a higher position and in some companies may be the direct manager of a Stock Clerk. An Inventory Specialist does more than just record inventory, they evaluate the entire inventory process to see where improvements can be made. 


Who reports to an Inventory Specialist?

An Inventory Specialist will lead a team of Inventory Clerks and other warehouse employees. Depending on the size of the company, the team may be quite large and require specific managerial skills from the Inventory Specialist. The Inventory Specialist may also train new Inventory Clerks on how to do inventory efficiently and safely within the warehouse. 


Do Inventory Specialists have different responsibilities in different industries?

An Inventory Specialist’s main role is tracking and monitoring a company’s inventory process. However, the specific industry in which the company works will affect the type of inventory and therefore how the inventory is tracked and treated. An Inventory Specialist who works for a large supermarket chain will be more focused on the issue of stock perishing and how to prevent it from expiring. An Inventory Specialist working in construction will be working with heavy products and will be less concerned with their shelf-life. An applicant must know as much about the industry they will be working in as they do about the position itself. 


How can you make your Inventory Specialist job description stand out?

Focus on what makes the industry and the company an interesting place to work, and also the benefits that come along with it for example, a company that manages stock for a solar energy company may attract candidates who want to make a difference in the environment and learn more about innovative technology. Also, highlight benefits that set the company apart from others including competitive salary, pension scheme, product discounts, additional training and anything else that will make the company more appealing to candidates. 

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