Management Assistant Job Description: Top Duties and Qualifications

A Management Assistant, or Assistant Manager is responsible for helping the management team by completing administrative and operational tasks. Their duties include scheduling meetings, training new staff and supervising employees.


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Management Assistant duties and responsibilities

A Management Assistant is responsible for taking over leadership duties from the Manager when needed and for providing assistance in administrative tasks. A Management Assistant’s key duties and responsibilities include:

  • Organising staff rotas, shifts and holiday allowances
  • Finding appropriate cover if staff call in sick or need time off
  • Delegating tasks and setting goals equally amongst staff members
  • Interviewing prospective new employees alongside the Manager
  • Onboarding and inducting new employees into the company
  • Organising the continued training of staff in the company 
  • Ensuring company policies and procedures are upheld by themselves and other employees
  • Providing a point of contact and communication between senior management and employees lower down the chain of command


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Management Assistant Job Description Examples:


Example 1

Pulsar is part of the TASI Group and we are continuing to expand our inclusive and friendly team. Working for a TASI Group company can lead to many wonderful opportunities. We are a collection of 22 small, world class, high-tech companies with locations across the globe, from California to Maine, from Michigan to the UK, and from Italy to China. TASI companies provide many cutting-edge technologies for multiple industries. In addition to the opportunities across TASI, a rich job environment, and a focus to grow both organically and by acquisition, a TASI company provides a small company feel along with the backing, capabilities, and capital of a large organisation. For more information on our company please visit our website: [website] *Benefits of Working for Pulsar Process Measurement Include: * * Career prospects with an expanding electronics assembly company * 25 days annual holiday, plus all Bank Holidays * Annual leave Buy and Sell scheme * Full support and training * Pension scheme Standard working hours are: * Monday to Thursday 8.30am to 5.00pm, Friday 8.30am to 2.30pm - 37.5 hour week *Role: *Main duties and * Move physical documents in or around the premises * Prepare and collate document batches for scanning * Feed document scanner with batched documents * Index documents in line with storage requirements * Verify documents have been scanned correctly and are searchable * Possibly help out in other departments as business needs require The ideal candidate would ideally have previous admin experience, however full training will be given. If you are keen to join our team, then please apply with your current CV Contract length: until the end of July, with the possibility of extension Contract length: 2 months Contract length: 2 months Job Types: Full-time, Temporary Salary: £9.00 per hour Benefits: * On-site parking Schedule: * Monday to Friday Work remotely: * No

Example 2

* Manage completion of materials and labour usage reports * Reconciliation of various production usage reports * Manage proforma invoicing, receipts and reconciliation of funds * Assist in management of accounts assistant, providing cover for purchase & sales ledger * Various cost analysis and preparation of monthly COS prepayments & accruals * Assist in production of various month end management reporting * Calculation of Sales commissions * Dealing with customer queries & management of credit notes * Installation company – process all sales & costs, VAT Return & CIS Return * Adhoc activities as required by Financial Controller/Management Team * Must have advanced Excel skills, including vlookup, pivot tables, IF functions etc * Ability to extract data from accounts package and manipulate/analyse * Level 4 AAT/Graduate level education Application deadline: 25/06/2021 Job Types: Full-time, Permanent Salary: per year Benefits: * On-site parking Schedule: * Monday to Friday COVID-19 considerations: We have measures in place to protect our staff whilst at work from Covid 19 including temperature checking, increased cleaning, and social distancing. We have been inspected by Dudley HS regarding our Covid 19 measures and received a positive review. Education: * Diploma of Higher Education (preferred)

Example 3

Job description Job details: 22.5 Hours, Part -Time, Permanent Due to current Coronavirus (COVID-19) restrictions we are following Government advice and this may result in interviews being held via video call. Closing date: 27 June 2021 This is an exciting time to join Rotherham and make a real difference supporting the new cohort of Councillors following the recent elections in the Borough. We are looking for a professional, enthusiastic, committed and highly organised individual to join Democratic Services (Member & Civic Support and Corporate Management Support Unit). It is important that you have experience of working in an administrative or secretarial role in an office environment, including providing support to Councillors and officers. You will be a highly organised individual who is able to work under pressure to meet challenging and competing deadlines. Monitoring and progressing issues in a logical manner. An awareness of the need to maintain sensitive and confidential information and the ability to act with tact and diplomacy is essential. If you require any additional information, please contact Vicky Hartley, Executive Office Manager on 01709 255100 or email Interviews W/C 5 July 2021 This post will have access to the Public Services Network, if successful you will be required to apply for a disclosure of criminal records check at the Basic level (unspent criminal convictions). From 1st April 2017 to 31st March 2022 employees paid at Band D and above are subject to a temporary pay reduction of 1.15% spread out by means of a weekly / monthly deduction (dependent on pay frequency) from each pay period over the full financial year. In recognition of implementing this temporary measure, those who experience a pay reduction will be awarded of three additional day’s leave (pro rata for part-time).

What does a Management Assistant do?

A Management Assistant is employed to help the senior management team within a business or organisation. Management Assistants are responsible for performing the important duties of the Manager, when they are absent and for assisting management with the completion of administrative and clerical tasks on a day-to-day basis. Management Assistants work across a wide range of industries from sales and marketing to admin and accounting. While their primary job description remains the same, their duties and tasks will vary from one industry to the next. 


Management Assistant skills and qualifications

Management Assistants require excellent administrative and organisational skills. They also need leadership skills and management qualifications in order to effectively cover for Managers when called upon. A successful Management Assistant candidate will have various prerequisite skills and qualifications, that include:

  • Industry-specific skills as required by the line of business, for example sales skills or bartending skills
  • Excellent knowledge of company products, services, values, policies and procedures
  • Ability to prioritise and delegate tasks within a small team
  • Ability to motivate staff to exceed their targets
  • Knowledge of company accounting, payroll, receipts and invoicing
  • Data entry skills and knowledge of programs such as Excel or Google Spreadsheets
  • Ability to analyse data, such as sales figures, to set new targets and goals for their team
  • Recognised management qualifications from reputed organisations such as the Chartered Management Institute 


Management Assistant experience requirements

A successful Management Assistant requires at least two years of experience working in their specific industry. For example, a Management Assistant working in retail needs two years of experience serving customers on the shop floor. A Management Assistant working in a call centre needs two years of experience in telesales. Employers can also look for candidates with transferable experience. An applicant can have two years of leadership and management experience in a different industry, for example and be successful in the role if provided with the appropriate induction into the business. 


Management Assistant education and training requirements

A Management Assistant needs good results in English, maths and IT at GCSE level, as a minimum. This helps an employer know that a candidate can effectively communicate in the workplace and carry out important date entry and accounting tasks. Further education at A-level or degree level isn’t essential, as employers can also look for candidates with relevant work experience who wish to work their way up to management positions. Management and leadership qualifications, from independent organisations such as the Institute of Leadership and Management, are desirable. This shows an employer that the candidate has the ability to supervise and lead. 


Management Assistant salary expectations

According to Indeed Salaries, the average salary for a Management Assistant in the UK is £20,550 per year. Salary may be dependent on experience, location and company. 


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Management Assistant job description FAQs


What makes for a good Management Assistant job description?

A good Management Assistant job description outlines the ethos and values of the company alongside the level of responsibility or supervision that a successful candidate needs to hold. A good job description makes it clear which qualifications and how much experience is needed for the job. Also, state if on-the-job training is offered to Management Assistant candidates moving across from other industries. 


What should I look for in a Management Assistant CV?

A Management Assistant CV needs to focus on the candidate’s leadership and management skills and their experience. A good candidate’s CV should demonstrate any instances when they have successfully led a small team, or when they have successfully taken over duties from the Manager in a work environment.  


What is the difference between an Assistant Manager and a Supervisor?

An Assistant Manager has more managerial duties than a Supervisor does. A Management Assistant takes part in the interviewing and hiring process, as well as setting staff rotas and overseeing payroll. A Supervisor is employed to oversee daily operations and ensure that tasks are completed on time by employees. A Supervisor won’t be involved in decision-making processes such as hiring. 

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