Medical Records Clerk Job Description: Top Duties and Qualifications

Medical Records Clerks, or Health Records Clerks keep patients’ medical records updated. Their top duties include gathering, processing and maintaining patients’ medical records. They also report patients’ information for health standards.

 

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Medical Records Clerk duties and responsibilities

Although Medical Records Clerks are administrative officials. They provide Doctors with information on patients that is essential for Doctors when considering treatment options. They also prepare notes for emergency admissions, file, retrieve and handle case notes. Their main duties and responsibilities include:

  • Collecting and filing important documents, including medical records, test results and X-rays
  • Processing records relating to discharges, transfers, admissions and deaths
  • Maintaining confidentiality of all patients’ medical records
  • Ensuring that all patient documents and files comply with relevant policies and legislative requirements
  • Digitising paper records onto computer systems
  • Recording treatments and illnesses using clinical coding
  • Collecting statistics on discharges, waiting lists and admission numbers
  • Protecting medical records from defacement or loss before the end of retention periods

 

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Medical Records Clerk Job Description Examples:

 

Example 1

SpaMedica is one of the UK’s leading independent providers of ophthalmic services and largest provider of NHS cataract surgery. We are looking for a *Medical Records Clerk / Administrator* to join our Patient Relations team based in our *Bolton* Head Office. The chief responsibility is for maintaining our medical records across each site. The Medical Record clerk also ensures all archived medical records are scanned, filed and archived electronically and co-ordinates with the facilities team to ensure receipt from each location. The successful candidate will be an effective team worker, have the ability to work independently, be exceptionally organised and efficient, with high level of accuracy and attention to detail. *So, what can we offer you?* * £17,423 - £18,500 per annum salary * Up to 5% annual personal performance related bonus * Up to 5% annual company performance related bonus * Annual pay reviews and increases * 37.5 hours a week - Mon - Fri * 20 days holiday (28 days including bank holidays) * Company pension scheme * Continuous training and development * Online discounts platform * Company events (Summer and Christmas party) * Town centre location - Bolton *Here’s a little about us to begin with: * * We are privileged to be able to support the tens of thousands of NHS patients that come to SpaMedica each year. * We are dedicated to reducing NHS waiting times for cataract surgery, YAG capsulotomy and AMD treatments. * We are proud to deliver excellent care and support thousands of patients to achieve better vision – our outcomes are some of the best in the UK, with low complication rates. * We want our staff to enjoy coming to work and provide a friendly and supportive environment for you to work in. * In 2018 we became the largest provider of NHS cataract surgery – 24.000+ surgeries per annum. * We have 27 hospitals and will be opening new hospitals over the next 12 months. *The Role: * * Prepping and archiving a minimum of 300 medical records per day * Scanning a minimum of 300 medical records daily utilising the Opex scanner. * Archiving electronically all scanned records onto a unique medical records network * Archiving medical record to medisight * Pre-scanning preparation of paperwork * Heavy lifting of boxes is required * Managing all patient transfer records request which have been previously archived * Ensuring medical records storage is opened and closed in line with policy each day * Adhering to strict patient confidentiality at all times * Maintaining a highly organised, professional approach * Attends team meetings *You must also posses the following: * * Excellent communication skills both written and verbal. * Good working knowledge of Microsoft Excel, Word, and Outlook. * Ability to work under pressure and meet deadlines. * Excellent attention to detail. * Ability to learn new systems. * Good customer service skills. This is an exciting role for someone to really come in and make their own. SpaMedica is growing so now is a great time to join us. Should this be of interest to you, please do not hesitate in contacting *Saaima Patel *or clicking the *Apply *button. Job Types: Full-time, Permanent Salary: per year Schedule: * Day shift Experience: * NHS: 1 year (preferred) * Administrative: 1 year (preferred) Work remotely: * No

Example 2

BANK Medical Records Clerk – Band 2 We are looking to recruit an enthusiastic individual to join our busy administration team providing a professional and effective Medical Record and Outpatient Reception Service for the Trust. The available position is on the Bank Register. The successful candidate will be flexible to work between the hours of 8am to 8pm across a 7 day Rota to include Bank Holidays. The posts requires efficient, caring and proactive individuals with an appreciation and understanding of the confidential nature of the work. Applicants should be able to demonstrate accuracy and attention to detail, be excellent communicators with good telephone skills and have the ability to meet deadlines on a daily basis whilst maintaining a positive approach, and providing a quality service that supports our patient care. Computer literacy is essential as you will be required to input and extract information from a number of Trust Patient Administrative Systems. Please note this position requires significant physical effort whilst moving and handling medical records. The successful candidate could be required to train to cover any of the in the attached Job Description. Previous applicants need not apply. Interview Date: 23rd June 2021

Example 3

SpaMedica is one of the UK’s leading independent providers of ophthalmic services and largest provider of NHS cataract surgery. We are looking for a *Medical Records Clerk / Administrator* to join our Patient Relations team based in our *Bolton* Head Office. The chief responsibility is for maintaining our medical records across each site. The Medical Record clerk also ensures all archived medical records are scanned, filed and archived electronically and co-ordinates with the facilities team to ensure receipt from each location. The successful candidate will be an effective team worker, have the ability to work independently, be exceptionally organised and efficient, with high level of accuracy and attention to detail. *So, what can we offer you?* * £17,423 - £18,500 per annum salary * Up to 5% annual personal performance related bonus * Up to 5% annual company performance related bonus * Annual pay reviews and increases * 37.5 hours a week - Mon - Fri * 20 days holiday (28 days including bank holidays) * Company pension scheme * Continuous training and development * Online discounts platform * Company events (Summer and Christmas party) * Town centre location - Bolton *Here’s a little about us to begin with: * * We are privileged to be able to support the tens of thousands of NHS patients that come to SpaMedica each year. * We are dedicated to reducing NHS waiting times for cataract surgery, YAG capsulotomy and AMD treatments. * We are proud to deliver excellent care and support thousands of patients to achieve better vision – our outcomes are some of the best in the UK, with low complication rates. * We want our staff to enjoy coming to work and provide a friendly and supportive environment for you to work in. * In 2018 we became the largest provider of NHS cataract surgery – 24.000+ surgeries per annum. * We have 27 hospitals and will be opening new hospitals over the next 12 months. *The Role: * * Prepping and archiving a minimum of 300 medical records per day * Scanning a minimum of 300 medical records daily utilising the Opex scanner. * Archiving electronically all scanned records onto a unique medical records network * Archiving medical record to medisight * Pre-scanning preparation of paperwork * Heavy lifting of boxes is required * Managing all patient transfer records request which have been previously archived * Ensuring medical records storage is opened and closed in line with policy each day * Adhering to strict patient confidentiality at all times * Maintaining a highly organised, professional approach * Attends team meetings *You must also posses the following: * * Excellent communication skills both written and verbal. * Good working knowledge of Microsoft Excel, Word, and Outlook. * Ability to work under pressure and meet deadlines. * Excellent attention to detail. * Ability to learn new systems. * Good customer service skills. This is an exciting role for someone to really come in and make their own. SpaMedica is growing so now is a great time to join us. Should this be of interest to you, please do not hesitate in contacting *Saaima Patel *or clicking the *Apply *button. Job Types: Full-time, Permanent Salary: per year Schedule: * Day shift Experience: * Administrative: 1 year (preferred) * NHS: 1 year (preferred) Work remotely: * No

What does a Medical Records Clerk do?

A Medical Records Clerk manages patient files by collecting and filing the information. Medical Records Clerks typically work in health care facilities, including hospitals or clinics. They ensure that the records comply with legal, regulatory and ethical requirements of the medical services system.

 

Medical Records Clerk skills and qualifications

Medical Records Clerks need medical and administrative knowledge and need to be able to work well with a variety of medical professionals. They should also have exceptional literacy and numeracy skills. A Successful Medical Records Clerk candidate will have various prerequisite skills and qualifications that typically include:

  • Attention to detail and thoroughness
  • Excellent administration skills
  • Patience and a calm demeanour in stressful situations
  • Outstanding verbal communication skills
  • Proficiency in healthcare Customer Relationship Management (CRM) software
  • Knowledge of medical terminology and medical coding
  • Excellent organisational skills

 

Medical Records Clerk experience requirements

Most candidates have prior experience in some form of administration role. Some employers prefer candidates with at least three years of experience in the maintenance of medical records in a medical facility. Quality candidates often have ICD-10-CM coding capabilities and evidence of expertise using word processors, spreadsheet software and electronic medical record (EMR) systems such as Cerner.

 

Medical Records Clerk education and training requirements

Medical Records Clerks need a degree or a diploma, such as a level 2 certificate in the Principles of Business Administration or a level 3 diploma in Business Administration. Having a business administrator advanced apprenticeship of approximately twelve months is a bonus. This apprenticeship consists of on-the-job practice and training at a college. For junior positions, candidates need a General Certificate of Secondary Education. Professional recognition or training from the Institute of Health Records and Information Management or The Association of Medical Secretaries, Practice Managers, Administrators and Receptionists (AMSPAR) is also beneficial for Medical Records Clerks.

 

Medical Records Clerk salary expectations

According to Indeed Salaries, the average salary for a Medical Records Clerk in the UK is £18, 092 per year. The salary level for Medical Records Clerks depends on the company, its location and the years of experience.

 

Job description samples for similar positions

If the job description of a Medical Records Clerk is not what you are looking for, here are sample job descriptions for similar positions:

 

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Medical Records Clerk job description FAQs

 

Do Medical Records Clerk have different responsibilities in different medical facilities?

The duties and responsibilities of Medical Records Clerks remain the same between medical facilities, doctor’s offices and hospitals. In clinics, a Medical Records Clerk may also perform some of the functions of a Medical Receptionist.

 

What is the difference between a Medical Receptionist and a Medical Records Clerk?

A Medical Records Clerk is responsible for the maintenance of patients’ files and records at a hospital or medical facility. They also ensure that the documents comply with regulatory and policy requirements. Medical Receptionists work at the reception area of a doctor’s office or other medical facilities. They are responsible for answering the telephones and performing administrative work. In some hospitals or medical facilities, Medical Receptionists may file patient information in a filing system or computer.

 

How can you make a Medical Records Clerk job description stand out?

Try to provide as many details of the duties and responsibilities for the Medical Records Clerk as possible. An ideal job description also includes details of the employer’s preferred experience and qualifications for the position. If the position requires working night shifts, be sure to make this clear in the job description. You can also indicate if the job is full-time only or if part-time hours are available.

 

What should you look for in a Medical Records Clerk's CV?

Look for candidates’ CVs that reflect experience in administration, clerical work and IT capabilities. You can also check for candidates with medical coding experience if your organisation needs it. Familiarity with medical terminology is a useful bonus for such positions.

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