Office Coordinator Job Description: Top Duties and Qualifications

An Office Coordinator, or Office Manager, oversees the day to day activities associated with running an office. Their duties include acting as a focal point for all departments, handling administrative tasks and developing and enforcing office protocols. 

 

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Office Coordinator duties and responsibilities

An Office Coordinator must be able to multi-task. Their main duties and responsibilities may include:

  • Establishing and enforcing office policies
  • Maintaining a clean and organised office appearance
  • Dealing with disciplinary issues
  • Providing support for HR initiatives
  • Managing office budgets
  • Completing supply inventory
  • Developing quality control procedures
  • Improving communication in the office

 

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Office Coordinator Job Description Examples:

 

Example 1

Euro Energy Group Ltd are a UK based company who have been established since 2017 and have become one of the UK’s most trusted installer in the Eco industry. At Euro Energy Group we install fully funded insulation and energy efficient heating systems to household and communities throughout the UK. Due to continuous growth of the company we are now opening a brand new office in London and have a fantastic opportunity for a Trainee Office Coordinator to help grow our London branch. You will provide business support for the Company on day to day tasks, focusing on directing expansion into southern geographical areas. The role will be varied and will involve a range of across the organisation such as; ✔ Act as the company coordinator for Southern HQ - monitoring and assisting with expansion, reporting back to the Directors ✔ Act as the office administrator for company Southern HQ ✔ Identify opportunities for growth and sales within the South and liaise with the Head of Business Development ✔ Assist with managing the survey diary in the South and source new surveyors ✔ Liaising and assisting Operations Managers to ensure the successful delivery of Southern installs ✔ Sourcing subcontractors to fulfil demand on behalf of the Operations Managers ✔ Managing Director’s diary ✔ Booking in meetings / 1-2-1’s ✔ Managing the phone and directing to the correct department ✔ Manage directors administration duties Expected Start Date: 05/07/2021 Job Types: Full-time, Permanent Salary: £21,000.00 per year Additional pay: * Bonus scheme Benefits: * Casual dress * Company events * Company pension * On-site parking Schedule: * Monday to Friday Work remotely: * No

Example 2

We currently have a new opportunity for someone to join our team at Nucleus HQ in an Office experience coordinator role on a fixed term full-time contract. The role will work across Monday – Friday, 37.5 hours per week. The main responsibility of this role is to help out with ensuring the smooth and efficient running of the office and to provide support with office administration tasks, all while being part of and building a welcoming and engaging environment. Our Office team support role is varied, and no two days are the same. You will work within a close-knit group of efficiency experts to make sure things are running well and on time – along with an assorted lot of accountabilities including: Making travel arrangements and bookings Processing expenses and cost tracking Incoming and outgoing post and courier management Stock/stationary ordering and organisation Lunch/facilities/event coordination Visitor and access management A bit about you Your friends would probably describe you as 'the organised one'. In this important role, you'll often be the first point of contact in the office for visitors at Nucleus HQ. You'll love to work with people, thrive on providing great customer service and like to work in a tidy and organised space. You have a "can-do" attitude and love coming up with creative solutions to challenging situations. You're a people person and enjoy the buzz of helping others and doing a great job. We've always placed more importance on values alignment above technical ability, so we're not looking for you to have a long list of technical skills, however it would be great if you had: Proficient IT skills – Microsoft Word & Excel Experience in a customer facing role (office / hospitality) A little about us Our purpose at Nucleus is to transform financial services and create better outcomes for our advisers and their clients. It is this purpose that drives everything we do. Whether you are working in a role that is client facing or not, you'll need to be service obsessed to work here. It's a fast paced and exciting environment, and one where we believe you will get the chance to fulfil your potential and do work that really matters, to you and our clients. We believe in you having your own chunk of responsibility and being trusted to make things happen. Nucleus' culture is something our people believe sets us apart from other places they've worked. This short film gives you an insight into what it is like to work with us. Inclusion and diversity at Nucleus As with most things in life, who cares, wins. We really care about inclusion. For us this is not a box-ticking thing, it's a commercial imperative. It isn't about being PC. It's about being future relevant and durable. Find out more on our inclusion page . We offer a generous blend of benefits for the things that really matter to our people, including pension, bonus, enhanced parental leave, paid time off for emergencies, health and wellbeing initiatives and flexible working options. If you'd like to find out more about us or the role, you can check out #Wearenucleus on social media to see what we've been up to recently or get in touch with Jason ( ) in our people team. We're looking forward to hearing from you!

Example 3

*Office Coordinator* An exciting opportunity has arisen for an enthusiastic and motivated individual to join this unique business. We are looking for an Office Coordinator with proven experience in a similar role to support with the smooth running of day to day activities. The Office Coordinator is a key role within the Company and the successful candidate will be required to work autonomously to support with a variety of activities to ensure the business runs smoothly. A key point of contact within the business for a variety of team members, the successful candidate will be able to adapt their communication style to suit, will be supportive and helpful to all colleagues and will use own initiative to provide information and support as needed, including but not limited to: * Managing various administrative functions and implement changes that will benefit the business moving forward. * Organise the office layout and ensure maintenance of supplies or stationery and equipment. * Support with the administration and management of the Company’s fleet of vehicles * Attending meetings and take accurate minutes. * Assist with HR and recruitment when needed – with the support of an external provider. * Keep accurate records and ensure systems are kept up to date using Sharepoint. * Manage the booking of training courses, training scheduling and training matrix. * Collate weekly timesheets, sign off sheets and accurately log onto a central database. * Support the day to day running of the business. This is a busy and varied role which requires the ability to adapt to changing priorities, it would suit an experienced administrator with excellent communication and interpersonal skills that would like an increase in responsibility. Experience working within the construction industry would be advantageous but is not essential. If this sounds like the role for you, please apply today! Job Types: Full-time, Permanent Salary: per year Benefits: * Company pension * On-site parking Schedule: * Monday to Friday COVID-19 considerations: The Company operates in a Covid compliant environment with the relevant risk assessments and safety measures in place. Application question(s): * How many years' experience do you have in an administrative support role? * What is your interview availability? * Have you previously worked in the construction industry? Work remotely: * No

Example 4

WLTS are looking for experienced Co-ordinator for our client for 1 month. The post holder works as part of the Marie Curie End of Life Service responsible for the co-ordination of Marie Curie referrals to ensure delivery of robust packages of care for patients at the end of life. Shifts available between 8am – 10pm 8.00 am to 15.30 pm 12 noon to 19.30 pm 1430 pm to 2200pm Pay - £8.91 ph *The Role: * - To work directly with the Marie Curie fast track Senior Nurses to ensure high quality end of life care in place for patients throughout XXX region. This includes: - Working with senior nurses to identify and highlight rapid discharge and emergency referrals and ensure prompt care in put in place. - Promoting maximum utilisation of Marie Curie care services, co-ordinating day and night care across the region - Brokering for alternative providers when Marie Curie is unable to meet needs. - Communication with patients, families and referrers to discuss care when organised as directed by the senior nurse. - Liaison with Senior nurses, HCAs and RNs about patient needs and current care provision. - Co-ordination of the continuous review process and referrals to the multi-disciplinary team. - Responsibility for ensuring that all of the above is clearly documented on Marie Curie and NHS Systems. - Undertaking general administration on the computer system, to ensure that accurate computer records are maintained for referrals, nurse allocation, cancellations, packages of care and financial data. - Demonstrate knowledge and understanding of MC services. - Demonstrate respect for patient and carer autonomy, beliefs and values and maintain patient confidentiality and dignity. - Ensure that all administrative activities are adhered to with particular attention to timeframes and deadlines. - Attend and contribute constructively in planned team meetings. - Ensure all targets are met, standards and protocols are maintained. - Contribute to and undertake delegated activities during any change process. - Contribute to development of training programmes via coaching and training needs analysis. - Liaise via the telephone with NHS and Marie Curie colleagues, providing and receiving both routine and complex information exercising professional judgement, sensitivity, support and non-clinical advice when dealing with distressing and emotional situations. - Provide non clinical information to patients, relatives and other healthcare workers on an ad-hoc basis - Answer telephone enquiries from the general public and health professionals, dealing sensitively with distressed callers, seeking advice from senior colleagues where necessary. - Receive and relay messages promptly and accurately. *The Candidate: * - Excellent communication, inter-personal and organisational skills - A commitment to helping patients with complex care needs - Excellent attention to detail & accuracy - Ability to solve problems and take proactive action to address issues - Ability to work in a multi-tasking environment - Self confident and intuitive - Willing to work with a degree of flexibility according to the needs of the trainee & the charity - Intermediate IT Skills Job Types: Full-time, Temporary Salary: £8.91 per hour Schedule: * Monday to Friday Experience: * Customer service: 1 year (required) Work remotely: * No

What does an Office Coordinator do?

An Office Coordinator is responsible for keeping an office running. This includes everything from scheduling meetings to dealing with HR paperwork. Their tasks are wide-ranging and vary depending on the size and structure of an office. They interact with almost every employee in an office and are sometimes responsible for greeting clients

 

Office Coordinator skills and qualifications

The Office Coordinator provides assistance for an entire office. A successful Office Coordinator will have various prerequisite skills and qualifications that include:

  • Ability to manage people and resources
  • Flexibility and ability to multi-task
  • Excellent time management skills
  • Ability to utilise computer software used within the office
  • Excellent verbal and written communication skills
  • Ability to work well with others
  • Excellent customer service skills
  • Ability to remain calm under pressure and balance their workload

 

Office Coordinator experience requirements

Any previous experience in an administrative role is beneficial for this job. An applicant who has previously worked in an office setting will usually have a good understanding of the role and what it requires. Many employers list this job as an entry-level position. An applicant who is organised, communicates well and understands the dynamics of an office setting can be considered. 

 

Office Coordinator education and training requirements

Office Coordinators should have a university degree in business management, human resource management or public administration. A degree usually requires two to three A levels or equivalent. Some employers prefer Office Coordinators that have completed a higher apprenticeship in business administration which requires four or five GCSEs at grades 9 to 4. Candidates who haven’t attended university or completed any formal schooling related to the position can still be a good applicant, if  they have had previous work experience as an Office Assistant and moved up to become a Manager through internal training. 

 

Office Coordinator salary expectations

According to Indeed Salaries, the average salary of an Office Coordinator in the UK is £22,646 per year. This figure varies depending on factors including the company, experience and geographical location. 

 

Job description samples for similar positions

Other jobs that are similar to that of an Office Coordinator are: 

 

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Office Coordinator job description FAQs

 

How can you make your Office Coordinator job description stand out?

Focus on what makes the office an interesting and valuable place to work. Mention the clients they will be working with and the overall office environment. Talk about how the Office Manager helps shape the office environment and working culture. Then state the unique benefits the company offers to employees. Highlight competitive salary, maternity/paternity leave, and pension possibilities.

 

Who reports to an Office Coordinator?

An Office Coordinator interacts with all departments in an office. This means that employees from every area report to the Office Coordinator with their concerns, scheduling conflicts and ideas. There is usually not a direct subordinate that works with an Office Coordinator unless there is an Assistant Office Coordinator employed.

 

Do Office Coordinators have different responsibilities in different industries?

The core responsibilities of an Office Coordinator remain the same across most industries. Office Coordinators are expected to be highly organised, efficient and able to work well with people in all departments. However, an Office Coordinator needs to be generally knowledgeable about the industry in which the company works in.  

For example, an Office Coordinator in a barristers office will need a general knowledge of the legal industry, on matters such as billing invoices and court scheduling. In comparison, an Office Coordinator that works for a tech company needs to have some knowledge of coding and tech trends. The Office Coordinator in a  tech company will be working in a very different environment than a barrister’s office. An applicant should also be aware of how the industry will affect their responsibilities and working environment. 

 

What should you look for in an Office Coordinator CV?

Look for a CV that really highlights customer service and a willingness to work with other people. An Office Coordinator is a highly visible and social job. Even if an applicant doesn’t have experience in a previous Office Coordinator role, previous work in a retail shop or restaurant shows relevant experience in areas of crisis management and teamwork. 

Job Description Examples

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