Office Coordinator Job Description: Top Duties and Qualifications

An Office Coordinator, or Office Manager, oversees the day to day activities associated with running an office. Their duties include acting as a focal point for all departments, handling administrative tasks and developing and enforcing office protocols. 

 

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Office Coordinator duties and responsibilities

An Office Coordinator must be able to multi-task. Their main duties and responsibilities may include:

  • Establishing and enforcing office policies
  • Maintaining a clean and organised office appearance
  • Dealing with disciplinary issues
  • Providing support for HR initiatives
  • Managing office budgets
  • Completing supply inventory
  • Developing quality control procedures
  • Improving communication in the office

 

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What does an Office Coordinator do?

An Office Coordinator is responsible for keeping an office running. This includes everything from scheduling meetings to dealing with HR paperwork. Their tasks are wide-ranging and vary depending on the size and structure of an office. They interact with almost every employee in an office and are sometimes responsible for greeting clients

 

Office Coordinator skills and qualifications

The Office Coordinator provides assistance for an entire office. A successful Office Coordinator will have various prerequisite skills and qualifications that include:

  • Ability to manage people and resources
  • Flexibility and ability to multi-task
  • Excellent time management skills
  • Ability to utilise computer software used within the office
  • Excellent verbal and written communication skills
  • Ability to work well with others
  • Excellent customer service skills
  • Ability to remain calm under pressure and balance their workload

 

Office Coordinator experience requirements

Any previous experience in an administrative role is beneficial for this job. An applicant who has previously worked in an office setting will usually have a good understanding of the role and what it requires. Many employers list this job as an entry-level position. An applicant who is organised, communicates well and understands the dynamics of an office setting can be considered. 

 

Office Coordinator education and training requirements

Office Coordinators should have a university degree in business management, human resource management or public administration. A degree usually requires two to three A levels or equivalent. Some employers prefer Office Coordinators that have completed a higher apprenticeship in business administration which requires four or five GCSEs at grades 9 to 4. Candidates who haven’t attended university or completed any formal schooling related to the position can still be a good applicant, if  they have had previous work experience as an Office Assistant and moved up to become a Manager through internal training. 

 

Office Coordinator salary expectations

According to Indeed Salaries, the average salary of an Office Coordinator in the UK is £22,646 per year. This figure varies depending on factors including the company, experience and geographical location. 

 

Job description samples for similar positions

Other jobs that are similar to that of an Office Coordinator are: 

 

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Office Coordinator job description FAQs

 

How can you make your Office Coordinator job description stand out?

Focus on what makes the office an interesting and valuable place to work. Mention the clients they will be working with and the overall office environment. Talk about how the Office Manager helps shape the office environment and working culture. Then state the unique benefits the company offers to employees. Highlight competitive salary, maternity/paternity leave, and pension possibilities.

 

Who reports to an Office Coordinator?

An Office Coordinator interacts with all departments in an office. This means that employees from every area report to the Office Coordinator with their concerns, scheduling conflicts and ideas. There is usually not a direct subordinate that works with an Office Coordinator unless there is an Assistant Office Coordinator employed.

 

Do Office Coordinators have different responsibilities in different industries?

The core responsibilities of an Office Coordinator remain the same across most industries. Office Coordinators are expected to be highly organised, efficient and able to work well with people in all departments. However, an Office Coordinator needs to be generally knowledgeable about the industry in which the company works in.  

For example, an Office Coordinator in a barristers office will need a general knowledge of the legal industry, on matters such as billing invoices and court scheduling. In comparison, an Office Coordinator that works for a tech company needs to have some knowledge of coding and tech trends. The Office Coordinator in a  tech company will be working in a very different environment than a barrister’s office. An applicant should also be aware of how the industry will affect their responsibilities and working environment. 

 

What should you look for in an Office Coordinator CV?

Look for a CV that really highlights customer service and a willingness to work with other people. An Office Coordinator is a highly visible and social job. Even if an applicant doesn’t have experience in a previous Office Coordinator role, previous work in a retail shop or restaurant shows relevant experience in areas of crisis management and teamwork. 

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