Paralegal Job Description: Top Duties and Qualifications

A Paralegal, or Legal assistant, performs critical legal work in an office, court or police station. They may undertake research work for a case, prepare legal documents and in some cases may provide legal advice to clients.

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Paralegal duties and responsibilities

A Paralegal is involved in a lot of critical work in a law firm or legal department. They should be responsible and efficient. Their duties include: 

  • Researching for legal cases
  • Preparing legal documents 
  • Handling confidential client or case information
  • Creating reports for Solicitors based on case specifications
  • Conducting interviews with clients and providing them with legal information
  • Monitoring changes to government guidelines or regulations and submitting reports on pertinent changes
  • Contacting courts to obtain evidence and transcripts
  • Going to court when necessary
  • Organising legal files
  • Undertaking general office work

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Paralegal Job Description Examples:


Example 1

At TEAM Industrial Services we place a strong emphasis on the continuous development of new services, capabilities and technologies to assist clients with meeting their rapidly evolving challenges. At the root of these advancements and our company’s continued success, is a team of incredibly talented, experienced, and knowledgeable engineers, technicians, material specialists and client-support personnel from around the world. We are continually looking for motivated, determined and inventive people to join our team. Our continued growth equates to tremendous opportunities for candidates in all career stages. You bring your skills, experience and passion, and we will equip you with the training and tools you need to succeed. Are you ready to join the Team? We are currently looking to recruit an enthusiastic, hard working Paralegal to work in our busy Quoting and Estimating team at our Head Office in Kendal. The Q&E team in Kendal is expanding due to business growth and extra global responsibilities. As Paralegal you will provide professional legal support services to Operations & Sales to assure timely processing of all contract reviews across the Eastern Hemisphere, whilst at the same time mitigating risk to the business & maximizing benefits where possible. Administering the day-to-day workflow of TEAM’s Contract Management Lifecycle business process and software tool. This position will receive and direct the processing of all contractual documents to appropriate work activities and approval workflows from submission to execution and storage. This position requires someone who is highly organized with the ability to multi-task in a fast paced environment. Your principal accountabilities will include:
  • Review and revise standard & non-standard contract terms and conditions in accordance with company policies and legal requirements.
  • Provide legal support services to Operations and Sales teams to mitigate risks and maximise benefits for TEAM through all contracts and agreements
  • Responsible for completing Contract Review Requests inputted into the company’s contract database
  • Responsible for negotiating contracts with customers in line with company standards and guidelines.
  • Responsible for maintaining, organizing, and tracking contracts through approval process.
  • Responsible for TEAM’s contracts lifecycle management (CLM) from submission to execution and storage.
  • Compile information to prepare periodic and strategic reports and maintain contract database.
  • Prepare documents and obtain authorised signatures for negotiated contracts.
  • Work closely with the Corporate legal department to enforce legal policies.
  • Collaborates with Commercial Team to expedite time sensitive reviews, contracts, bids, or proposals.
  • Ensures approved service level agreements are met for legal processing.
  • Assist district offices with certificate of insurance preparation and completion of forms as required.
  • Develops and maintains reporting capability on CLM workflow transactions and repository as required. This could include cycle times, submission rates, reporting requirements, or other data points designed to improve business process efficiency.
  • Liaise with customers in an approachable, friendly and helpful manner with thorough follow up. To be a successful Paralegal with TEAM you will need: - Organisation skills with an ability to prioritise, multi-task and work to deadlines
  • Excellent written and verbal communication skills
  • Must be a strong team player with a proactive, meticulous and enthusiastic approach
  • High level of computer literacy, particularly in MS Excel and Word
  • High level of reading comprehension, including experience in reading legal documents
  • Exceptional understanding of legal principles and genuine interest in commercial, legal or business fields
  • Qualified with a degree in a relevant discipline and previous experience working in a similar role is required
  • Paralegal or Contract Administration certification preferred. This position can be a home based position for the right candidate, although an initial on boarding period would be required in the office in Kendal. There would also be a requirement for frequent attendance in the office on certain days in any given month, but the majority of working time could be spent at home so a local base to Kendal is not essential. If this sounds like your next role with a growing, global company, click apply! This is a full time role with a competitive salary for the right candidate. Job Type: Full-time Benefits: * Work From Home Schedule: * Monday to Friday
  • Example 2

    *A bit about us: * Champion Law is a uniquely placed start-up virtual, commercial paralegal law firm with a rapidly growing client base of exciting (predominantly) tech-based businesses. We’re fast becoming a household ‘challenger’ law firm for start-ups and micro businesses looking to comprehensively upgrade their legal infrastructure to start trading bigger and better, and secure investment. *Who we’re looking: * We’re looking for someone with initiative and inquisitiveness, who isn’t after a traditional legal career. The ideal candidate will be open minded, trainable, and willing to take responsibility and go the distance with us to realise their potential and be ingrained with ‘our way’ of providing legal services, and who will help us retain and grow our excellent reputation. *Experience: * Although we don’t require previous lawyering experience or qualifications (so no law degree or LPC) we do require at least 12 months’ of continuous employment in a role where you’ve demonstrated the following (in order of importance): · Excellent attention to detail · Excellent communication skills in a professional manner – both written and verbal · Inquisitiveness to get to the bottom of a problem (so research and asking the right questions) · Extensive use of Microsoft programmes, particularly Word and Outlook · The initiative to undertake independent research and study to get on top and impress! · Excellent time management and independent working · Prior experience with, or at least an interest in, start-ups and small businesses · Articulating complex information to someone with no prior knowledge of it * A law degree, or any degree, is NOT essential for this role – although the need for excellent written and verbal communication may suit an applicant with a degree in English. *Main duties: * To begin with: · Familiarising yourself with the way we operate · Getting to grips with our client management system – Clio · Performing basic functions on Clio, like registering new contacts and matters, filing, and updating key information · Learning about a micro business’s legal infrastructure requirements · Familiarisation with the lifecycle of typical matters that you’ll be working on in future · Conducting research and navigating your way around Practical Law Later on: · Drafting: a) Emails b) Engagement paperwork c) Terms of business (for service-based clients) d) Privacy policies and data sharing agreements e) Consultancy agreements f) Employment contracts and handbook policies g) Confidentiality agreements h) Invoices Much later on: · Practicing and eventually conducting consultations to take instructions on typical client requests (mostly on the above) · Researching a client’s business and requirements, and taking responsibility to ask the right questions · Drafting: a) More advance terms of business, like for software-based clients (for example) b) Assignments of intellectual property agreements c) Basic shareholders’ agreements d) Consultation reports (written advice on complex and multifaceted enquiries) · Dealing directly with clients and developing own client base · Developing a social media presence (on LinkedIn) as a proud representative of Champion Law *How to apply * 1. Submit your CV, making sure you set out the experience we’re looking for; 2. Undertake aptitude tests when prompted after you submit your CV; 3. If we would like to progress your application, we will arrange a date and time for you to call us. During this call, we’ll get to find out more about each other, what makes you tick, and whether we’re a good fit; 4. If it’s still all looking good, then we’d like you to undertake a practical skills test of our own, where you can demonstrate your skills at carrying out the type of tasks you’ll be doing if you get the job (think contract drafting) 5. As the final stage, we’ll arrange a video call, where we’ll expect you and your background to be well presented and professional. We look forward to receiving your CV! Job Types: Full-time, Permanent Salary: From £18,000.00 per year Benefits: * Work from home Schedule: * Monday to Friday COVID-19 considerations: This is a permanent 'work from home' position, so no further Covid-19 precautions are necessary. Experience: * Continuous employment: 1 year (preferred) Work remotely: * Yes

    Example 3

    Term: Permanent Working hours: Full-time Department: Criminal Defence Location: Uxbridge IBB is Heathrow’s closest major law firm and a Thames Valley heavyweight. It is a full-service firm, working for clients all over the South East of England. IBB has three offices, one in each of Uxbridge and Reading for corporate, charity, employment, IT/IP, real estate, private client and community legal services, the other in South Bucks for private clients. IBB boasts one of the region’s largest real estate teams outside of London and a corporate team working with UK headquarters of multinationals and large SMEs based in the South East. IBB handles complex work with great attention to detail and high-quality client service. The firm has a clear vision to understand what our clients want and to deliver the best service possible through our legal professionals, support staff and technology. IBB’s partners are recommended in the legal directories as leading individuals in their fields and there are six accredited commercial mediators and one accredited family mediator within the firm. IBB is also ISO 9001:2000 and Lexel-accredited. To provide a high quality legal service to clients on all aspects of general crime in line with the firm’s standard of performance within a high volume, leveraged legal aid practice. Key Responsibilities Providing a high quality legal service to all clients about: Taking instructions from clients and obtaining witness statements Deal with incoming telephone calls and act on them as appropriate. Establish and maintain links with clients Preparation of bills in accordance with IBB procedures, to include collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures. To be self-sufficient in the production of correspondence, accounts, etc. utilising relevant software packages. Preparing and managing cases including liaising with Clients, Counsel, Courts, Prosecution and Police officers Working efficiently to ensure that all background preparation on a case has been actioned in readiness for the appropriate hearing. Knowledge of legal aid applications, prior authority and instructing the necessary experts. Knowledge of money laundering regulations for the purposes of private work where legal aid is not applicable. The ability to aid other members of the CLS1 team to ensure that certain tasks are actioned. The ability to manage your own workload and keep a note of relevant deadlines Knowledge of Criminal Law and sentencing guidelines when assisting existing and future clients on the phone and face to face. Knowledge of Criminal Case procedure. Meet IBB standards including: Ensuring personal targets are achieved Ensuring that all team chargeable work is properly recorded on client matters Adhering to the Code of Conduct on client care and to the IBB file management policies as set out in the Office Manual Person Specification Education GCSE’s or equivalent at A-C or 6-9 in Maths and English or equivalent Degree educated (preferably in Law) with a minimum of a 2:1 Would consider C/FILEX qualification LPC and/or BVC (desirable but not essential) Skills Excellent written and verbal communication skills A high level of IT proficiency Good time management skills High level of accuracy and attention to detail Ability to work effectively independently or as part of a team Strong interpersonal skills Willingness to proactivity take ownership of own learning and development Commercial awareness Experience It is essential to have relevant work experience, ideally a minimum of six months’ experience working as a Paralegal, Legal Administrator or similar

    Example 4

    It's never been a better time to join HCR. Despite the challenges thrown at the legal sector in 2020, we are still investing in our future talent and Partners. We are a full-service firm, highly recognised as a leader across several practices and having grown exponentially over the last few years, and a recent merger taking us to almost 800 staff over 11 offices. We are looking for a Paralegal to join the Real Estate Team in our Cheltenham office, specialising in Commercial Property. Ideally, you will have already completed your LPC and will have had some legal work experience already. We are particularly interested in those who have done electives in Commercial, Corporate, M&A and Real Estate as they cross into most areas of the work we do. You'll have the opportunity to work with Partners directly to support them on matters and you will gain invaluable technical and legal skills to set you well on your way in your legal career. You'll need the ability to work under your own steam, being proactive and willing to get stuck in. A keen eye for detail is a must, as are great communication skills and prioritisation skills. In return, as well as working with some awesome people, you'll get · a competitive salary · access to learning and development opportunities to suit your career goals · Life Assurance · Scottish Widows pension · Bonus scheme · 1/3 toward your gym membership contributions · flu vaccinations · some awesome networking and social events with our fabulous Paralegal / Trainee group Job Types: Full-time, Permanent Salary: per year Schedule: * Monday to Friday Work remotely: * No

    What does a Paralegal do? 

    A Paralegal may be hired to perform legal work to assist a Barrister in a law firm or a company’s legal department. Such legal work may include doing research for a case, preparing legal documents and conducting interviews. A Paralegal may also be organising legal files and doing general office duties. Since a Paralegal may also provide legal consultation, they are expected to have good communication skills and maintain good relations with clients. They also help the business maintain its clientele and generate regular income.

    Paralegal skills and qualifications

    A successful Paralegal candidate should possess various prerequisite skills and qualifications needed to fulfill their duties these include:

    • Good verbal and written communication skills
    • Proficiency in using legal database software
    • Strong research skills
    • Ability to work independently in a fast-paced environment
    • Ability to exercise good judgment and discretion
    • Organisation skills

    Paralegal experience requirements

    The ideal Paralegal candidate should have at least three years of work experience. This may include previous work with a law firm, government office or another type of institution. It’s also important for the candidate to to demonstrate how their previous experience is relevant to the position they are applying for. A Paralegal may also be able to gain appropriate experience through an apprenticeship.

    Paralegal education and training requirements

    Paralegals are required to have a formal education and training before being doing professional work. An entry-level Paralegal must secure a Level 2 Diploma in Legal Studies, a Level 3 Legal Secretaries Diploma and a CILEx Level 3 Certificate in Law and Practice. The candidate may also present a higher National Diploma, Foundation Degree or Law Degree. In addition, Paralegal candidates must also have at least two General Certificates of Secondary Education (GCSEs) at grades 9 to 3 for a level 2 course and at least four GCSEs at grades 9 to 4 for a level 3 course, or a Higher National Certificate (HNC ) Law.

    Paralegal salary expectations

    According to Indeed Salaries, the average salary for a Paralegal is £23,041 per year. However, the starting salary for a Paralegal may vary depending on the candidate’s work experience, the location of the job and the company.

    Job description samples for similar positions

    If a Paralegal is not quite who you want to recruit for your business, you may also consider other related job positions. These would include: 

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    Paralegal job description FAQs

    What qualities make a good Paralegal?

    One of the most important qualities that a Paralegal candidate must have is excellent attention to detail. When researching for a case, they should be able to identify crucial, accurate details that the legal team requires. They should also possess good multitasking skills, as they are required to work on several cases at that the same time. Good computer skills, would also benefit a Paralegal since much of the research may be conducted online.

    What should you look for in a Paralegal CV?

    For this position, it’s important to pay attention to the candidate’s educational and training accomplishments. They must possess the diploma and certification that you require for the job. Their CV must also detail the relevant work experience. This may include a previous job with another firm or a completed apprenticeship.

    What makes a good Paralegal job description?

    A good Paralegal job description provides all the necessary information about the position. This includes a complete list of the job requirements, duties and responsibilities, giving the candidate an overview of what can be expected on the job.

    How can you make your Paralegal job description stand out?

    Paralegal job candidates may be more inclined to apply to a job listing with a clearly detailed job description. This allows a candidate to get a better idea of the scope of work to be expected. Its also helpful to provide an overview of the compensation package for the position. This can include any possible work bonus and other company incentives.

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