Payroll Manager Job Description: Top Duties and Qualifications

A Payroll Manager, or Payroll Administrator manages the payroll department of a business. Their duties include supervising payroll department employees, issuing employee pay and auditing the payroll.

 

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Payroll Manager duties and responsibilities

Payroll Managers perform several tasks when overseeing their department and improving business protocols in salary management. Their responsibilities typically include:

  • Supervising the work of existing payroll team members
  • Advising payroll team members about taxes and employment laws on salary
  • Calculating wage increments, overtime payments and public holiday pay
  • Issuing cash, cheques or bank transfers for employee payments, depending on the business
  • Hiring and training new payroll team members
  • Analysing and reporting on payroll data
  • Auditing the payroll to make sure it satisfies all government regulations
  • Developing and refining payroll procedures

 

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Payroll Manager Job Description Examples:

 

Example 1

Full time Payroll and administrative assistant. Must have minimum 3 years computerised payroll SAGE, Moneysoft experience, candidates without experience will not be considered. To work on the day to day running of a very busy client payroll portfolio and general administration assistance. Calculating payroll and RTI submission, P30 calculation. Accounts experience an advantage. position available immediately. Job Type: Full-time Salary: per year Benefits: * Company pension * On-site parking * Sick pay Schedule: * Monday to Friday Experience: * Payroll: 5 years (Required) Location: * Bolton BL2 6RT (Required) Work remotely: * No COVID-19 precaution(s): * Remote interview process * Plastic shield at work stations * Social distancing guidelines in place * Virtual meetings * Sanitisation, disinfection or cleaning procedures in place

Example 2

*Accounts | Payroll | Finance Controller* *Location: Lincoln* *Salary: £33,000 to £36,000 (dependent upon experience)* *No Agencies Please* Due to retirement, we require an experienced company accounts, payroll and finance manager to join our professional team and growing company. Maxi Mover (part of Mark Harris Lincoln Ltd) is an established family run business that specialises in supplying a range of class leading, specialist lightweight commercial vehicles throughout the UK. Our modern office, showroom and workshops are located just 5 miles from Lincoln City Centre. It is essential that you will be able to hit the ground running, be extremely accurate and will take ownership for all your daily duties, with a “right first-time approach” *Your main responsibilities will include: * Manage sales and purchase ledgers Raise sales invoices and process supplier invoices Preparation of monthly accounts up to trial balance Process VAT returns both manually and online Prepare month end financial management reports Credit control Bank reconciliations Process petty cash transactions, reconciling petty cash payments to invoices Process weekly payroll for 50+ employees on sage payroll Keep tax codes and payroll data up to date Assist with preparation and analysis of all stock items in the business Complete Intrastat and FCA returns Enrol staff on the company pension scheme Liaising with all departments to ensure all finance processes are followed. Monthly sales commission calculations Identify and mitigate financial risks Maintain meticulous filing and administration systems Manage company contract payments and renewals Deal with general finance queries from staff, customers and suppliers *Essential skills and experience required: * Minimum of 5 years accounting / book keeping experience using Sage Line 50, Sage Payroll and credit control systems in a similar roll or position Be a committed, hard-working person that enjoys working with accounts and figures looking after every penny Ability to work on your own initiative and under pressure with minimum supervision, to manage your own workload and achieve important deadlines Maintain excellent levels of customer service to the organisation, championing a responsive and “right first time” approach Critical thinking, inquisitive and prepared to challenge existing ways of doing things Have strong IT skills including popular office software packages [website] Excel Good verbal and written communication skills Organised and methodical approach to record keeping Have a happy friendly, positive attitude *The package we're offering: * Excellent salary of £33,000 to £36,000 (dependent upon experience) Working hours are Monday-Friday 8:00am to 5:30pm 28 days paid holiday per year (including bank holidays) Easily accessible, modern and friendly working environment Onsite free secure car parking Company pension scheme To be an important cog in the wheel and not just a number *We look forward to receiving your application and meeting with you.* Reference ID: Accounts & Payroll Manager Job Types: Full-time, Permanent Salary: per year Benefits: * On-site parking Schedule: * Monday to Friday Experience: * Sage Line 50: 5 years (preferred) Work remotely: * No

Example 3

*Payroll Manager - £25,000.00 per year pro rata* *Located in Swadlincote, Derbyshire* *Working Hours -16 hours per week* *Why Work for us?* We currently have a rare and exciting opportunity to join our team. As Payroll Manager you will work at our Central Office in Swadlincote, focusing on ensuring all transactional processes relating to payroll are processed accurately and in line with agreed work instructions and will be responsible for the monthly payroll for the company for over 350 employees. Your Health Limited has 10 Care Homes across the UK that delivers the highest quality person-centered care, that is always well-coordinated and integrated to ensure the highest standards. *What you will be doing* Key Responsibilities: Process all payroll and pensions documentation to ensure that each payroll run is as complete as possible so that an efficient and effective Payroll & Pension service is delivered to all colleagues across the business. Undertake multiple payroll activities/queries ensuring that all queries are resolved in a timely manner delivering efficient, effective, and professional customer service. Ensure that procedures and processes are followed accurately to meet legislative and business requirements including those on data protection. Communicate effectively and continuously at all levels both internally and externally to ensure that our colleagues rarely have to chase for responses to queries. Take responsibility to research and understand new/changing employment legislation/policies, in order to provide accurate advice. *Experience, Skills & Qualifications: * In depth Payroll and Pensions knowledge covering all aspects of payroll and the applicable legislation. Good problem-solving skills and able to identify some of which may be complex and resolve them within agreed Payroll procedures and timescales. Approachable, helpful with an open communication style and able to foster a ‘can do’ attitude at all times. Educated to A level standard with good passes in English & Mathematics at GCSE Level. Experience in Sage 50 Payroll, pensions, and PAYE payments *Benefits* 33 days annual leave per annum (pro rata) On-site parking Employee Assistance Programme Free Life Insurance The closing date for this role is 31th June 2021 Due to the nature of the role, you will be required to have a DBS check. We reserve the right to close this vacancy when sufficient applications are received. As we often have many applicants for jobs at Your Health Limited, we regret that we will only be able to contact those applicants who are short-listed for interview. Therefore, if you have not heard from us within two weeks of the closing date, please assume you have not been short-listed for interview on this particular occasion. Application deadline: 30/06/2021 Job Types: Part-time, Permanent Schedule: * Monday to Friday Work remotely: * No

Example 4

Payroll Operations Manager Flexible Location / ideally based in one of Axminster / Exeter / Plymouth / Weston offices Thomas Westcott is a Top 50 Accountancy Practice with over 250 team members based in 17 offices across Devon and Somerset. We are now looking for a Payroll Operations Manager to join us on a permanent basis to help lead our Payroll offering across the Firm with support from our Payroll Manager and Payroll Services Manager. You will also be part of the payroll team covering production, control and conciliation. This position is flexible to be based in any one of our Axminster, Exeter Plymouth or Weston-super-Mare offices. Main Duties The main duties (but not limited to) are the following: - · Completion of all payroll team recruitment · Management and planning of payroll team absence · Assisting Payroll Manager and Payroll Services Manager with staffing requirements, resource planning and work allocation · Completion of all payroll team six monthly appraisals · Leading and motivating all payroll team members across the Firm to ensure key deadlines and SLA’s are met · Identification and maintenance of skills matrix for payroll team members · Maintenance and monitoring the workload and capacity of each payroll team member · Introduction and ongoing management of checking procedure for all payrolls to ensure errors are avoided · Introduction of full compliance procedures across payroll and monitoring of compliance / adherence of team · Assisting Payroll Services Manager in dealing with payroll issues, identifying appropriate person / solution and seeing through to completion / client satisfaction · Management of a portfolio of payroll clients _This job description summarises the main duties and responsibilities of the post, but the post-holder may be required to undertake other duties and projects of similar level and responsibility._ Attributes, Skills, Experience and Qualifications Ideally the successful candidate will have the following attributes, skills, experience and qualifications. · Outgoing, socially confident and emotionally controlled · A positive attitude, friendly and approachable · Resilient, able to multi-task and work independently / flexibly · Adaptable, organised and conscientious · Takes the initiative, ability to prioritise and meet deadlines · Discreet, professional and team orientated in approach · Calm, enjoys taking the lead and involves team members to deliver results · Ability to work well under pressure and remain focused on delivering an excellent service when the team are in key peak activity · Passionate about all areas of payroll · Ability to learn new IT skills quickly and good working knowledge of Word, Excel, PowerPoint and Outlook · Excellent verbal and written communication skills, with proven accuracy and an eye for detail · Ability to present information effectively and concisely in emails and documents · Full driving licence and access to own transport is essential · Previous or current Payroll Manager role experience · In-depth knowledge of payroll systems and processes (ideally including BrightPay) · Extensive People / Performance Management / Coaching experience from leading a team · CIPP is desirable Terms · 36.25 hours / 5 days per week (Flexible hours working is available including a combination of working from home and in the office) · 25 days holiday plus bank holidays · Death in service 3 x annual salary · Access to Westfield Rewards and Health scheme · 24-hour external Employee Assistance Programme helpline · Buy and sell holiday · Introducing clients and staff commission schemes · Pension 3% rising to 4% after 4 years’ service How to apply To apply for this position, please email us with your CV along with a covering letter providing information on why you feel you would be suitable for the role in particular in regards to the desired attributes, skills, experience and qualifications. Please also state your current salary, salary expectations and notice period. Reference ID: AXE- Payroll Operations Manager Job Types: Full-time, Part-time Salary: per year Benefits: * Company pension * Flexible schedule * Referral programme * Store discounts * Wellness programmes Schedule: * Day shift * Monday to Friday Work remotely: * Temporarily due to COVID-19

Example 5

Payroll Operations Manager Flexible Location / ideally based in one of Axminster / Exeter / Plymouth / Weston offices Thomas Westcott is a Top 50 Accountancy Practice with over 250 team members based in 17 offices across Devon and Somerset. We are now looking for a Payroll Operations Manager to join us on a permanent basis to help lead our Payroll offering across the Firm with support from our Payroll Manager and Payroll Services Manager. You will also be part of the payroll team covering production, control and conciliation. This position is flexible to be based in any one of our Axminster, Exeter Plymouth or Weston-super-Mare offices. Main Duties The main duties (but not limited to) are the following: - · Completion of all payroll team recruitment · Management and planning of payroll team absence · Assisting Payroll Manager and Payroll Services Manager with staffing requirements, resource planning and work allocation · Completion of all payroll team six monthly appraisals · Leading and motivating all payroll team members across the Firm to ensure key deadlines and SLA’s are met · Identification and maintenance of skills matrix for payroll team members · Maintenance and monitoring the workload and capacity of each payroll team member · Introduction and ongoing management of checking procedure for all payrolls to ensure errors are avoided · Introduction of full compliance procedures across payroll and monitoring of compliance / adherence of team · Assisting Payroll Services Manager in dealing with payroll issues, identifying appropriate person / solution and seeing through to completion / client satisfaction · Management of a portfolio of payroll clients _This job description summarises the main duties and responsibilities of the post, but the post-holder may be required to undertake other duties and projects of similar level and responsibility._ Attributes, Skills, Experience and Qualifications Ideally the successful candidate will have the following attributes, skills, experience and qualifications. · Outgoing, socially confident and emotionally controlled · A positive attitude, friendly and approachable · Resilient, able to multi-task and work independently / flexibly · Adaptable, organised and conscientious · Takes the initiative, ability to prioritise and meet deadlines · Discreet, professional and team orientated in approach · Calm, enjoys taking the lead and involves team members to deliver results · Ability to work well under pressure and remain focused on delivering an excellent service when the team are in key peak activity · Passionate about all areas of payroll · Ability to learn new IT skills quickly and good working knowledge of Word, Excel, PowerPoint and Outlook · Excellent verbal and written communication skills, with proven accuracy and an eye for detail · Ability to present information effectively and concisely in emails and documents · Full driving licence and access to own transport is essential · Previous or current Payroll Manager role experience · In-depth knowledge of payroll systems and processes (ideally including BrightPay) · Extensive People / Performance Management / Coaching experience from leading a team · CIPP is desirable Terms · 36.25 hours / 5 days per week (Flexible hours working is available including a combination of working from home and in the office) · 25 days holiday plus bank holidays · Death in service 3 x annual salary · Access to Westfield Rewards and Health scheme · 24-hour external Employee Assistance Programme helpline · Buy and sell holiday · Introducing clients and staff commission schemes · Pension 3% rising to 4% after 4 years’ service How to apply To apply for this position, please email us with your CV along with a covering letter providing information on why you feel you would be suitable for the role in particular in regards to the desired attributes, skills, experience and qualifications. Please also state your current salary, salary expectations and notice period. Reference ID: EXE- Payroll Operations Manager Part-time hours: 36.25 per week Job Types: Full-time, Part-time, Permanent Salary: per year Benefits: * Company pension * Flexible schedule * Referral programme * Store discounts * Wellness programmes Schedule: * Day shift * Monday to Friday Work remotely: * Temporarily due to COVID-19

What does a Payroll Manager do?

Payroll Managers ensure that the payroll departments run smoothly, efficiently and accurately. Payroll employees depend on Payroll Managers for motivation and guidance. Payroll Managers also makes sure that all employees in the business receive their correct earnings on time. They also verify that all employee payments satisfy national laws and guidelines. This check is crucial for operating an organisation within the limits of rules and regulations at all times. Their work in developing and coordinating payroll processes helps businesses improve procedures and efficiency of dispensing wages over time.

 

Payroll Manager skills and qualifications

Payroll Managers use a combination of technical and leadership skills to manage their departments. Payroll Managers are competent in mathematics, accountancy and bookkeeping. Soft skills such as meticulousness and being organised are also helpful in this profession. A successful Payroll Manager candidate will have various prerequisite skills and qualifications that typically include:

  • Comprehensive understanding of tax and payroll laws
  • Mathematics for calculating taxes and employee wages
  • Computer literacy in using Microsoft Office suite and payroll software
  • Written and verbal communication, including active listening and report writing
  • Deductive reasoning for analysing raw payroll data and using it to develop and refine payroll policies
  • Conflict resolution for dealing with disputes between payroll team members and employee pay inquiries
  • Organised work ethic and multi-tasking

 

Payroll Manager experience requirements

Working as a Payroll Administrator gives candidates valuable experience dealing with payroll. Most people work as a Payroll Administrator for several years before becoming managers. This job can be secured through a traditional hiring process or through an advanced apprenticeship as a Payroll Administrator. Candidates with unrelated management experience can also make good Payroll Managers. However, these managers should have some experience in dealing with accounts. The amount of desirable experience varies according to education and training, however many employers prefer candidates with at least two to five years of managerial experience in a payroll department.

 

Payroll Manager education and training requirements

Businesses usually hire Payroll Managers with the education needed for an advanced apprenticeship as a Payroll Administrator. That is five GCSEs at grades 9 to 4, including Mathematics and English. This educational level matters, whether candidates completed an apprenticeship or not because it shows basic English and Mathematics skills. Applicants can distinguish themselves with additional payroll training. A Foundation Degree in Payroll Management from The Chartered Institute of Payroll Professionals (CIPP) or a Level 3 Certificate in Payroll for Business from the International Association of Bookkeepers are two excellent qualifications for candidates.

 

Payroll Manager salary expectations

According to Indeed Salaries, the average salary for a Payroll Manager in the UK is £37,333 per year. Salaries vary according to experience, education, location and the employer’s industry.

 

Job description samples for similar positions

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Payroll Manager job description FAQs

 

What qualities make a good Payroll Manager?

Payroll Managers are friendly people with strong leadership skills which helps them motivate employees and build trust within their teams. Their attention to detail is beneficial in identifying any concerns during the auditing process. Payroll Managers often deal with confidential employee data. So, they should be trustworthy and reliable. Payroll Managers are usually forward-thinking, which helps them innovate and improve the payroll procedures of the business.

 

Who does the Payroll Manager report to?

Payroll Managers report to different people, depending on their company’s structure. Often the Payroll Manager reports to the Human Resources Manager. These businesses link payroll to human resources because it concerns their employees. However, in some companies the Payroll Manager reports to the Finance Manager. These businesses connect payroll to finance as employee payments constitute an overhead. Both options work well, so companies should consider each hierarchy and adopt the one most suitable to their needs.

 

What is the difference between a Payroll Specialist and a Payroll Manager?

Payroll Managers have more responsibility and control over the payroll team than Payroll Specialists. They shape the team, hiring new Payroll Specialists and training them in their duties. The duties of Payroll Specialists are typically separate from the company’s hiring process. Payroll Specialists also focus their efforts on work within the payroll department. In contrast, Payroll Managers speak to employees throughout the organisation about their payment concerns. They also take these concerns to the Human Resources department on employees’ behalf. Payroll Specialists work within existing payroll policies while Payroll Managers can modify or create new procedures to improve those policies.

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