What does a Personal Assistant do?
A Personal Assistant supports individuals in performing their daily tasks. They work very closely with their employers to help them prioritise and manage their time effectively. Personal Assistants may assist with purely business tasks such as scheduling, taking and preparing meetings. They could also be involved only with personal issues such as making travel arrangements, running personal errands such as shopping or handling bill payments.
There are also Executive Assistants who offer assistance to professionals in senior management or board level. Personal Assistants are important to any business’ or professional’s success because they help to maximise productivity and increase efficiency.
Personal Assistant skills and qualifications
A successful Personal Assistant will have the following prerequisite skills and qualifications:
- Excellent attention to detail
- Excellent organisation and people management skills
- Strong command of the English language
- Ability to prioritise and multitask efficiently
- Strong communication skills
- Working knowledge of standard word processing, spreadsheet and other productivity software tools
- Discretion and tact
Personal Assistant experience requirements
A Personal Assistant usually needs at least one year of prior work experience in the same role or in similar administrative support roles. They need proven experience in handling and responding to correspondence, including sensitive information. Personal Assistants will also benefit from experience setting up small events like workshops and seminars and working with other parties to put these together.
Personal Assistants with more experience may qualify to be Personal Assistants to executives—Executive Assistants. In addition to administrative support, Executive Assistants also need some experience working in the specific industry of the executive they will support.
Personal Assistant education and training requirements
Typically, the minimum educational requirements for a Personal Assistant are five General Certificates of Secondary Education (GCSE), including passes in Mathematics and English, which will enable them to enrol in an internship before they can begin to apply for Personal Assistant roles. Another useful certification is the IQ Professional PA and Administration Skills Certificate, which is offered by the Institute of Administrative Management. This course runs for 30 hours and will teach the principles of writing for business, managing workload and business events and project management. College-level courses such as a diploma in Business Support or Business Administration are also useful.
Personal Assistant salary expectations
According to Indeed Salaries, the average salary for a Personal Assistant in the United Kingdom is £26,069 per year. This number varies based on the Personal Assistant’s experience in the role and geographical location. It will also be different based on industry, and whether the assistant works for an individual in their personal or professional capacity.
Job description samples for similar positions
If a Personal Assistant is not the role you’re looking for, but you’re interested in similar positions, here are a few other job description samples you can take a look at: