Procurement Manager Job Description: Top Duties and Qualifications

A Procurement Manager, or Purchasing Manager, oversees a company’s sourcing capabilities and supply chain. They are responsible for finding and evaluating suppliers, products and services, negotiating contracts and acquiring the most cost-efficient deals without compromising on quality.

 

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Procurement Manager duties and responsibilities

A Procurement Manager manages a company’s supply of products and services. Their main duty is to ensure the company or organisation, sources quality and affordable products in a reasonable time. Although their responsibilities can vary depending upon the type of organisation, their core responsibilities include:

  • Liaising with key company employees to determine their product and service needs
  • Performing all procurement activities including pre-qualification, negotiating supplier agreements, preparation of contracts and tender management
  • Delegating tasks and supervising the work of Purchasing and Procurement Agents across all departments
  • Identifying areas for improvement to continually drive performance and business results
  • Leading a team of Purchasing Agents and delegate tasks across departments when necessary
  • Managing overall direction, coordination and evaluation of procurement for the organisation
  • Developing strong relationships with business stakeholders and strategic supply partners to improve business
  • Creating policies and procedures for risk management and mitigation

 

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What does a Procurement Manager do?

A Procurement Manager manages and directs the purchasing of all the goods and services a company needs. They are responsible for identifying potential supplier sources, conducting interviews with potential vendors, negotiating favourable supplier agreements and managing supplier and vendor contracts.

Procurement Managers constantly monitor what a company purchases, delivers and spends to ensure that the approved purchases fall within budget guidelines, are cost-efficient and of high-quality. They also spend a good part of their time assisting Purchasing Agents and providing product-specific training to junior staff to ensure they adhere to the company’s procurement policies and procedures.

 

Procurement Manager skills and qualifications

A Procurement Manager is responsible for identifying and procuring the goods and services an organisation needs for its day-to-day operations. A successful Procurement Manager candidate will have various prerequisite skills and qualifications, that include:

  • Financial and numerical skills
  • High-level of attention to detail
  • Excellent analytical and problem-solving skills
  • Exceptional talent in negotiating and networking
  • Solid knowledge of supplier or third-party management software
  • Exceptional communication skills with the ability to foster strong supplier relationships

 

Procurement Manager experience requirements

Most employers require a Procurement Manager to have a minimum of two years of experience working as a Procurement Clerk, Junior Buyer or any other related position. Negotiation experience of any kind is invaluable and shows that the candidate knows how to prepare a pitch, assess leverage and use persuasion skills. An ideal Procurement Manager also has a firm grasp or background knowledge of specific industries and markets.

 

Procurement Manager education and training requirements

Most employers require candidates to hold a Bachelor’s Degree in a business-related field like Business Management, Contract Management or Procurement. Some employers prefer candidates with a Master’s Degree and an industry recognised certification, such as the Chartered Institute of Procurement & Supply (CIP) certification, NVQ certifications in Supply Chain Management and Higher National Diploma/Certificate in Procurement.

 

Procurement Manager salary expectations

According to Indeed Salaries, Procurement Managers earn an annual salary of around £48,267 per year. This salary can vary depending on actors, including the applicant’s qualification, experience and previous accomplishments.

 

Job description samples for a similar position

If you are writing a job description for a different position related to a Procurement Manager’s role, here are description samples you can use as templates.

 

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Procurement Manager job description FAQs

 

What qualities make a good Procurement Manager?

Successful Procurement Managers are adept at scrutinising contracts and negotiating the best prices for the organisation ,while remaining fair and courteous to suppliers. A candidate who knows how to foster positive vendor relationships can be an asset to the company. Commercial awareness is another trait to look out for as it shows that the applicant can spot new business opportunities and vendors. It’s also important to be have great financial skills as the position revolves around managing costs and finances.

 

How can you make your Procurement Manager job description stand out?

An outstanding Procurement Manager job description paints an accurate picture of the vacant position and spells out the duties and responsibilities clearly. It also lists the desirable qualifications and skills and sets the right expectations regarding salary. The best job description is brief and to the point while also providing sufficient details.

 

What makes a good Procurement Manager?

A successful Procurement Manager is a person with the right mix of sales skills, product knowledge and management skills. As well as being familiar with the company’s supply process, this person knows how to develop and maintain good relationships with suppliers.

 

Who reports to a Procurement Manager?

In many organisations, the Procurement Officer reports to the Procurement Manager. This can vary from one company to another. In larger organisations the Procurement Manager may  report to the Chief Operations Officer or the Chief Executive Officer.

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