Project Coordinator Job Description: Top Duties and Qualifications

A Project Coordinator, or Project Administrator, organises resources, time and people in order to complete a project for a company. Their primary duties include coordinating schedules, estimating and predicting budgets and preparing project reports.

 

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Project Coordinator duties and responsibilities

A Project Coordinator main tasks include:

  • Outlining a business’s project objectives clearly
  • Taking part in project meetings and proposing adjustments
  • Setting and adhering to a budget that implements cost-saving measures 
  • Consistently monitoring the costs, progress and quality of a project
  • Organising all project-related paperwork
  • Communicating with clients to continuously define project objectives
  • Negotiating with contractors and suppliers
  • Coordinating all project team members so workflow remains on schedule

 

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Project Coordinator Job Description Examples:

 

Example 1

We are retained by a world leading major health tech brand, supporting their Global Events Team to deliver amazing experiences for their audiences/customers at exhibitions and live events worldwide and Customer Experience Centres, to include consumer exhibitions, B2B trade shows and C-suite events. We are looking for a Project Coordinator to join our team. Learning on the job, with lots of support and training provided. Great opportunity if you want a career in a creative agency and/or events. * Day-to-day liaising with project managers to support with a wide variety of tasks * Creating PowerPoint decks, excel spreadsheets and documents to support projects and * project briefs * Support in the production of experiences and content creation for live and digital * environments * Reviewing content and other assets * Involved with briefing and tracking the output of external agencies, freelancers and suppliers involved in each project * General administrative duties Knowledge AND Skills: * Keen interest to progress your career in our world * Innovative and creative approach * Sharp attention to detail and ability to work at pace * Ability to manage several tasks simultaneously and remain calm under pressure * Confident individual with excellent interpersonal, organisational, and written skills * Enjoy working collaboratively and on own initiative * Excellent verbal and written skills * Competent in working remotely Experience * Graduate or second jobber * Excellent MS Office skills, with high level of efficiency using PowerPoint and Excel Location Remote/home working. Travelling to events when the world opens up again Warning You must be great at your job with a real ‘can do’ attitude. Willing to go to extraordinary lengths to deliver an exceptional end result. The client is great fun to work with, but has VERY high standards. This role is not for the faint hearted! However, through working hard you will develop new skills, achieve success and have the opportunity to progress within the company. Contract length: 3 - 6 months Job Types: Full-time, Contract Salary: £120.00-£200.00 per day Benefits: * Work from home Schedule: * Monday to Friday Work remotely: * Yes

Example 2

*Purpose* To support the Project Managers & Producers with the administrative process of account and event management. *Principle duties* * To communicate effectively and appropriately at all levels including internally / externally / written and face to face * To provide a high level of support to the Project Managers & Producers * Liaise with suppliers and clients * To operate various client hotlines * Handle delegate registration process for clients & adhere to all GDPR regulations * Input registrations and assist with general enquiries * To provide onsite support * To raise Purchase Orders * Prepare kit for offsite jobs * Source suppliers, providing quotes and options to the Project Manager &/or Producer * Complete accurate documentation as required * Book accommodation for crew * To assist with all reasonable requests from Project Managers/Department Managers/Producers & Director This list is not exhaustive, and you will be expected to work flexibly and undertake other such duties as the management may from time to time reasonably require. *Experience* * Good ability working with MS Office applications * To have excellent administrative skills, work to tight deadlines, good communication skills, attention to detail and a methodical and logical approach * Experience of working in a similar environment *Skills / * To work on multiple projects * To work under pressure and to tight deadlines * To have excellent organizational skills * To have a high attention to detail * To show complete passion & commitment to achieving excellent results * To have a can-do approach and attitude * To have an understanding of the industry and requirements * Be easily adaptable to change * A willingness to work unsociable hours *Other Requirements* * Able to travel throughout the UK and overseas * Driving licence *Data Security* At all times you must work within the guidelines set out in the DRPG Information Security Policy and your Employee Confidentiality Agreement. Failure to do so may be treated as gross misconduct. *Health & Safety* At all times you must work within the guidelines set out in DRPG’s Health & Safety Policy and Employee Manual. *Further Notes* The role will be based primarily in our Midlands head office or Windsor office. There will be times when this role will require you to work from the company’s other offices. You will be expected to work flexibly and undertake other related commercial duties both in the UK and overseas as the company may from time to time reasonably require. *The Company* Established in 1980, we're one of Europe's most experienced and largest, fully integrated, award winning communications agencies. From the strategic communication consultancy, to our complete in-house production facilities for digital media, video, events & print, we deliver to companies of all sizes that span a wide range of markets. DRPG is an equal opportunities employer. Job Types: Full-time, Permanent Experience: * Project Management: 3 years (preferred)

Example 3

We are looking for an experienced administrator with a background in medical science work to take up the post of Co-ordinator for the IDEAL Collaboration, based at the John Radcliffe Hospital site. This network of clinicians, scientists and industry representatives conducts research and education on improving the evaluation of surgery and other complex therapeutic interventions. Further information is available at You will be working closely with the Chair of IDEAL, Professor Peter McCulloch and a small team of researchers. The group meets weekly to conduct current business. There is a quarterly meeting of a governing Council of experts, normally conducted virtually, and an annual research meeting. You will be responsible for managing communications, organising meetings and keeping minutes, as well as day to day management of the finances of the group. You will liaise with the group members responsible for the Website and Social Media accounts over publicity and communications via these routes, and will manage the website and participate in sending communications under their direction. Suitable candidates with an interest and appropriate qualifications and experience may be able to take a more direct role in planning and delivering some of our projects. You will be educated to A-level standard or equivalent with previous experience of project management, with the ability to plan and prioritise to ensure deadlines are met. You will have experience and appropriate training in administration and have basic project management and finance management skills. You will be comfortable working with light touch supervision and using your initiative, and will demonstrate accuracy and attention to detail in your work. You will have excellent communications skills both oral and in writing, and the self-confidence to conduct conversations with senior academics and other collaborators. Experience of the processes of medical research and/or Evidence Based Medicine would be an advantage, as would an interest in participating in development of our studies. This full-time post is available immediately and is fixed-term for one year in the first instance. We would be willing to consider applications for part-time hours. Applications for this vacancy are to be made online and as part of the application process you are required to upload your CV and a covering letter. Please quote reference NDSA816 on all correspondence. Only applications received before 12 noon on 1 July 2021 can be considered. Interviews will be held 14 July 2021.

Example 4

Bath City Farm’s established and highly-regarded Make & Bake project is looking for a creative, dedicated and empathetic female to lead weekly women-only sessions offering therapeutic crafting, baking and preserve-making activities, in a mutually supportive and safe-space, to women experiencing problems with their mental health. The Coordinator will design and deliver the sessions to provide participants of varying abilities with the chance to learn and develop their skills, facilitate the sharing of their experiences in a beneficial way, and provide advice and guidance where appropriate. The successful candidate will be a talented crafter with a passion for food and have proven professional experience of providing mental health and wellbeing support. Some of the products made by the group will go on sale at the Farm, supplying our new Farm Shop, so the post holder will liaise closely with their colleagues leading the Farm Shop project. To apply please visit our website [website] to download a full job description and person specification and an application form. Please note applications will only be accepted by a completed application form. A CV with a covering note will not be sufficient. Contract length: 12 months Part-time hours: 5.5 per week Application deadline: 28/06/2021 Expected start date: 12/07/2021 Job Types: Part-time, Contract Salary: £22,620.00 per year Benefits: * Casual dress * Company pension * On-site parking * Sick pay Schedule: * Day shift COVID-19 considerations: The Farm is committed to Covid-safe working and a detailed risk assessment is provide to all staff. The premises are professionally cleaned 3 times per week and masks, gloves, sanitiser and hand-washing facilities are provided Experience: * crafting: 2 years (required) * Mental support: 2 years (required) Work remotely: * No

What does a Project Coordinator do?

A Project Coordinator oversees a company’s project from start to finish. They focus on how to save the company’s time and money by making projects more time-efficient and cost-effective. Through leadership skills and organisation, they help teams produce the best project possible for the company.

 

Project Coordinator skills and qualifications

Project Coordinators must have the ability to work under pressure and possess a wide range of other qualities in order to administer an entire project. A successful Project Coordinator will have various prerequisite skills and qualifications that include:

  • Knowledge of computer project management software and hardware
  • Determination and persistence
  • The ability to trust their intuition with minimal supervision
  • Good verbal and written communication skills
  • Excellent leadership skills
  • The ability to work well in a group setting
  • Thorough attention to detail
  • Empathy and situational awareness

 

Project Coordinator experience requirements

Most applicants should have previous experience as an Assistant Project Coordinator or have had some other managerial position before, when applying for this job. They should demonstrate an understanding of the different types of project management concepts and should have previous hands-on experience in implementing these concepts. An applicant who has never been in a Coordinator role must have some experience in a managerial position, perhaps as an Office Manager in order to have gained this hands-on experience. 

 

Project Coordinator education and training requirements

Employers usually hire candidates with two to three A levels in any subject, although courses in business or project management are preferred. Equally relevant would be a four-year degree apprenticeship in project management, which requires four or five GCSEs at grades 9 to 4. Some employers allow candidates to apply without formal education, but they must have several years of experience in a support or administrative role. 

Many companies require candidates to have obtained professional qualification through one of the following: the Associate for Project Management, the Chartered Management Institute or the Project Management Institute. For those companies in the IT industry, applicants must be certified through The Chartered Institute for IT. 

 

Project Coordinator salary expectations

According to Indeed Salaries, the average salary of a Project Coordinator in the UK is £25,971 per year. This figure varies depending on several factors, including the required experience, location and the company.

 

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Project Coordinator job description FAQs

 

Is Project Coordinator a higher position than a Project Manager?

Project Coordinators and Project Managers often perform similar tasks and have the same goal: complete the project under time and under budget. However, a Project Manager is usually a higher position than a Project Coordinator and gives Project Coordinators general directions. A Project Coordinator is in charge of the day-to-day operations of a project and ensures things are running smoothly but will consult the Project Manager when necessary. A Project Manager makes big picture suggestions and is responsible for the overall success of a project.  

 

How can you make your Project Coordinator job description stand out?

Specify what type of projects they will be working on and the overall company culture. Highlight any areas for growth and ways they can develop their management skills within the company, especially if there is a path towards a higher position such as Project Manager. Mention any prospects of a flexible working arrangement and pension scheme. 

 

Do Project Coordinators have different responsibilities in different industries?

While the general responsibilities of project management will remain the same across industries, an applicant must be aware of the different restrictions and policies that each industry has. For example, a Project Coordinator in the manufacturing industry must be familiar with the safety rules of the factory and the limitations of the machines being used, while a Project Coordinator in marketing will focus more on analysing consumer behaviour based on research and in interacting directly with clients.

 

Who reports to a Project Coordinator?

Many people from many different departments report to a Project Coordinator with updates about their portion of the project. A candidate must be highly organised and transparent in their management style, as the Project Coordinator must be able to organise all project details so that they are easily understood and accessed by everyone involved in the project. 

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