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Property Manager Job Description: Top Duties and Qualifications

A Property Manager, or an Estate Manager, is an individual who manages the running of a real estate property, either by the owner of the property, or its investors. Their duties include collecting rent on behalf of the owner, making payments such as taxes and other expenditures and supervising any staff hired by the real estate company.

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Property Manager duties and responsibilities

For a Property Manager to excel at their role, they will need to perform the following duties and responsibilities:

  • Setting and collecting rent and other fees from tenants
  • Carrying out property valuations
  • Managing the property’s finances, by keeping accurate records and paying all taxes and levies as necessary
  • Hiring and supervising any staff employed on the property
  • Maintaining the property and ensuring regular building upkeep, addressing tenant complaints, completing repairs, and contracting landscaping and snow removal companies
  • Handling building inspections for prospective tenants or buyers
  • Managing tenant screenings and evictions
  • Enforcing occupancy rules
  • Preparing regular property-status reports for relevant stakeholders
  • Advertising units and negotiating lease terms
  • Coordinating maintenance schedule with the Maintenance Coordinator
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Property Manager Job Description Examples:

Example 1

We are looking to expand our team. Working within our boutique office, you should have a good knowledge of the lettings industry and preferably be working towards your ARLA qualification.

We will provide the resources to further your career, ensuring you are fully trained in residential asset management.

The candidate must possess Excellent IT skills and excellent grammar, as well as being proficient in all Microsoft programs

The role -

We offer our clients bespoke asset management and therefore your role will require an all round knowledge of the letting process from instruction through marketing & viewing, to day to day management.

This is not a desk bound role. Whilst you will be office based to carry out paperwork, your role will involve travelling throughout Glasgow and managing, viewing and inspecting properties.

Some of the tasks you will be responsible for -
  • Booking and liaising with contractors for maintenance issues, keeping all parties up to date.
  • Conducting viewings
  • Processing property applications
  • Referencing prospective tenants
  • Conducting check ins & check outs
  • Dealing with deposit releases
  • Lease preparation
  • Dealing with any landlord and tenant queries.
  • Arrange and carry out property inspections with tenants and reporting to Landlords with feedback
  • Dealing with contractor invoicing
  • Assisting colleagues with administrative duties and issues and any other tasks
  • A knowledge of HMO Licensing is a benefit
    Candidate - Must have excellent organisational skills
  • Ability to prioritize and time manage
  • Professional communication skills – both written and verbal
  • High level customer service skills and experience
  • Positive attitude
  • Ability to keep calm under pressure
  • Professional appearance
  • Proactive attitude
  • Team Player
  • Minimum of 1 years’ experience as a Property Manager
  • Must have full clean driving license (Manual)
  • ARLA (or similar) qualified or working towards qualification

    Job Type: Full-time

    Salary: From £22,000.00 per year

    Additional pay:
  • Yearly bonus
    Benefits:
  • Company car
  • Company pension
  • Flexible schedule
    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Glasgow, G12 9BG: reliably commute or plan to relocate before starting work (required)

    Experience:
  • Property Management: 1 year service: 1 year (preferred)

    • Example 2

    Property Manager

    Our client is a long-standing property management / investment company and they are currently looking for a Property Manager to join their busy team. You will be managing a portfolio of 150-175 properties and your key duties will include:

  • Introduction to Landlord/Tenants after new move ins, as the Property Manager
  • Ensure CRM system is updated with all communications relating to the Tenancy or property.
  • Notify utility companies and local authorities of tenants leaving and new tenancy details to including meter readings.
  • Set up inspection visits and check in and out appointments
  • Take calls from Tenants reporting maintenance issues and liaise with Landlord
  • Raise work orders with appropriate local contractor for works to be done, monitor and check
  • Upon receipt of invoices cross reference these with work orders and authorise these for accounts to action.
  • Monitor compliance tasks and arrange inspection Gas/EPC/electrical as and when due.
  • Monitor arrears and follow arrears procedure for outstanding rents.
  • Liaise between Landlord and Tenant following the checkout regarding settling the deposit.
  • Compile paperwork for court cases
  • Respond to initial complaints from either Tenants or Landlords in connection to any property management issues.

    We are looking for candidates with the following skills and experience

  • The ideal candidate ideally should have previous industry experience, but this isn’t essential.
  • Excellent communication skills and the ability to multitask.
  • Able to work well under pressure, needs a keen eye for admin and be adaptable to team work as well as solo tasks.

    Our client offers excellent benefits to include:

  • Quarterly staff socials
  • Employee of the quarter incentives
  • Holiday allowance 22 days + 8 bank holidays, this will accrue each year of service up to a maximum of 25 days
  • Working hours 9am to 5:30pm Monday to Friday
  • Work place pension
  • Dress down Friday

    Thank you for taking the time to apply to OPR Resourcing Specialists. If your application is successful you will be contacted within 7 days. We apologise but due to the high volume of applications we receive we are unable to provide feedback on individual CV's.

    Please note that by applying for the above job it will be understood that you accept our Terms of Business and Privacy Policy which can be found on our website on the page "Find A Job".

    Job Types: Full-time, Permanent

    Salary: £23,000.00-£30,000.00 per to Friday

    • Example 3

    We are looking for a super organised person with a can-do attitude. We manage several blocks and private estates for resident management companies. We have a strong reputation for getting our clients value for money and managing their funds diligently.

    We are a small, friendly team with very high standards. Our business has been built exclusively through word-of-mouth recommendations.

    Please send us a short CV. (summary only, one page max!). We are not your typical employer and don’t need to see lots of detailed CV’s. just include any experience/qualifications you think might be relevant and tell us something about yourself and your interests.

  • Strong time management.
  • Effective at completing tasks.
  • Using initiative.
  • The successful candidate will be responsible for the management of a portfolio of blocks and estates, managed on behalf of our clients, the resident management companies.

    The Role

    Core Duties

  • Site Visits: updating notice boards, contractor records, checking standards, fire safety and health and safety records.
  • Repairs management: process repair request, set priority, raise work orders, authorise repairs and invoices, check repairs undertaken.
  • Compliance management: manager fire risk assessment, health and safety records, organising contractors, conduct annual reviews.
  • Insurance: organise insurance and reinstatement valuations, assist with processing claims.
  • Maintenance Contracts: manage maintenance contracts.
  • Meetings: organise, attend and report at Directors meetings, AGMs.
  • Client Reporting: prepare and send regular client reports

    Hours

    15 – 20 hours per week, flexible working arrangements including some home working.

    Occasional evening work will be required when meetings must be arranged outside of office hours.

    Job Types: Part-time, Permanent

    Salary: Up to £12.00 per hour

    Schedule:
  • Monday to Location: Hybrid remote in Aylesbury, HP19 8HL

    • What does a Property Manager do?

    A Property Manager oversees the daily operations of a real estate property, ensuring the property is run smoothly and efficiently, and making sure that that the needs of the property owners’ are met. Property Managers may manage a single unit or a group of apartments, houses or buildings in different locations or an estate. They take on a variety of tasks from finding new tenants or buyers to holding property inspections to performing administrative tasks.

    Property Managers may also handle undeveloped parcels of land. Commercial Property Managers for example only manage industrial and office buildings, while Residential Property Managers deal with residential buildings. Acquisition Managers deal solely with the sale/purchase of property.

    Property Manager skills and qualifications

    A successful Property Manager will have the following prerequisite skills and qualifications:

    • Excellent knowledge of the property and real estate market
    • Strong negotiation skills
    • Great management and organisational skills
    • Bachelor’s Degree in Property Management
    • Working knowledge of word-processing tools and other relevant computer software, including Microsoft Office
    • Working knowledge of financial principles
    • Excellent communication skills
    • Ability to work well in a team
    • Ability to work with minimal supervision

    Property Manager experience requirements

    A Property Manager should have one to two years of experience in the field or in a similar capacity. They need proven experience in dealing with a property’s tenants, handling their inquiries and addressing their complaints. Property Managers should have experience with property valuation, setting rents and paying all government levies.

    A Property Manager with multiple years experience can become a Senior Property Manager. Senior Property Managers deal with the business side of things, including ensuring that the property maximises its profits and maintaining vendor relationships.

    Property Manager education and training requirements

    Typically, a tertiary education is not required for prospective Property Managers. However, it’s good to have a university degree in Real Estate Management or Property Management. Without these degrees, they may enroll in a conversion course with the Institute of Facilities Management or the Royal Institute of Chartered Surveyors. Other possible training requirements include short courses run by estate agencies, housing associations and property consultancies.

    Property Manager salary expectations

    According to Indeed Salaries, the average salary for a Property Manager in the United Kingdom is £27,598 per year. This figure could be higher or lower based on the city or town in which the job is located. Salary expectations also differ based on the company, years of experience and the value of the assets to be managed.

    Job description samples for similar positions

    If a Property Manager is not quite the role you’re interested in, but you’re looking for something similar, here are some other job description samples for you to consider: 

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    Property Manager job description FAQs

    What should I look for in a Property Manager resume?

    You should look out for great organisational skills, financial competency and knowledge of the locality in a Property Manager’s resume. You should also check the kind of property they are experienced at managing, their turnover rate and screening process. Another good thing to look out for is their ability to be available and responsive to tenants.

    What is the difference between a Property Manager and a Facility Manager?

    While both individuals manage the building, the Facility Manager represents the tenant’s interest, not the building owner’s interest. Unlike Property Managers, Facility Managers are concerned with the building’s infrastructure and amenities. Facility Managers will work in a building regardless of whether it is being rented or owned by the organisation or individuals occupying it.

    Job Description Examples

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