Property Manager Job Description: Top Duties and Qualifications

A Property Manager, or an Estate Manager, is an individual who manages the running of a real estate property, either by the owner of the property, or its investors. Their duties include collecting rent on behalf of the owner, making payments such as taxes and other expenditures and supervising any staff hired by the real estate company.

 

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Property Manager duties and responsibilities

For a Property Manager to excel at their role, they will need to perform the following duties and responsibilities:

  • Setting and collecting rent and other fees from tenants
  • Carrying out property valuations
  • Managing the property’s finances, by keeping accurate records and paying all taxes and levies as necessary
  • Hiring and supervising any staff employed on the property
  • Maintaining the property and ensuring regular building upkeep, addressing tenant complaints, completing repairs, and contracting landscaping and snow removal companies
  • Handling building inspections for prospective tenants or buyers
  • Managing tenant screenings and evictions
  • Enforcing occupancy rules
  • Preparing regular property-status reports for relevant stakeholders
  • Advertising units and negotiating lease terms 
  • Coordinating maintenance schedule with the Maintenance Coordinator

 

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Property Manager Job Description Examples:

 

Example 1

Due to growth, we have a vacancy for an experienced Property Manager to join our friendly team. Due to Covid-19, the majority of us continue to work from home as will the successful applicant. You will need to live within 30 minutes of Cambridge as you will be required to visit properties for inspections, maintenance issues, checkouts, etc. This is a full-time position but we are happy to consider two people working for a minimum of 4 hours each day. In brief, the role requires; A minimum of two years recent experience as a Property Manager, preferably ARLA qualified. To be willing to work towards an Ofqual regulated level 3 qualification in Lettings. A clean driving licence. You will have a full understanding of current lettings legislation, the tenancy application process, preparation of a tenancy agreement, Landlord and Tenants rights and safety requirements for properties. You will also have the ability to deal with checkouts and end of tenancy deposit returns in line with ARLA guidelines. You will be confident in all aspects of general property maintenance and able to recommend appropriate improvements when required, experienced in instructing contractors, obtaining quotes, raising job instructions and ensuring work is completed within an acceptable time frame and to satisfactory standards and on budget. The ability to communicate clearly and effectively in spoken and written form is also an important part of the role. If you meet and demonstrate the above requirements we would love to hear from you with your CV and covering letter addressed to Trevor Hames at

Example 2

PMS Managing Estates Ltd is an award winning Property Management Company across the East of England, managing leasehold and freehold properties. Based in our head office in Colchester, our close-knit team work together in a dynamic atmosphere and share the same passion for advocating industry standards and compliance with ARMA regulations and enjoy being part of a thriving workplace, whereby all colleagues have the opportunity to develop and grow, and are valued for their individual contributions. We are looking for a candidate with drive and growth potential to join our established team within property management. Key responsibilities: On a day-to-day basis, you will be responsible for your own mixed portfolio of; high profile residential blocks of flats, estates and buildings in and around East Anglia. Providing outstanding levels of customer service, corresponding with directors, lessees, tenants, contractors and other professionals verbally and in writing Ensuring delivery of Property Management Services in accordance with Management Agreements, the Lease, ARMA standards and industry best practice Chair regular AGM and Directors meetings, presenting to directors and residents confidently and informatively, recording thorough and formal minutes to issue and action Produce service charge annual budgets, managing expenditure against budget throughout the financial year, for single schedule, multi-scheduled and mixed use buildings Ensure Health & Safety compliance is adhered to, implementing any general or fire risk assessment recommendations Process work orders through the property management system Develop effective Planned Preventative Maintenance (PPE) programmes as specified by the lease Carry out regular property inspections, attending site as and when circumstances require Skills, knowledge and experience The successful candidate will be a team player and customer focused with a can do attitude which is imperative to this role, as is the ability to build relationships and establish rapports with clients, leaseholders and colleagues at PMS. Other essential requirements are: AIRPM/MIRPM or equivalent industry recognised qualification preferred Proven residential service charge block management experience (3-5 years) Strong IT, numeracy and literacy skills with intermediate Microsoft office knowledge Excellent communicator and client relationship skills Financial analysis and budget management knowledge Commercial awareness Excellent attention to detail Good time management and organisational skills What you’ll get in return Competitive salary based on experience up to £25k per annum Home-working as well as being based in Colchester 32 days annual leave, including 8 bank holidays Flexible working Time in lieu for any hours worked outside the core hours of Monday to Friday 9.00am to 5.00pm Financial support for personal development Opportunities to grow and progress Recognition incentives Use of a company vehicle and mobile phone Health and wellbeing initiatives, including monthly on-site massages Family friendly business with a warm and connected environment If you are interested in working for a organisation in the dynamic, vibrant town of Colchester please get in touch, we would love to hear from you.

Example 3

*Property Manager* Due to rapid growth and expansion we have an excellent opportunity for a Property Manager to join the ever growing team at North Property Group. As a Property Manager you will be managing an exciting growing property portfolio. *The Role* We’re looking for someone who has experience within the property management sector, as you’ll be joining a very busy agency. Our portfolio is fast-growing and we need someone who is happy to take on the of dealing with their own property portfolio, arranging and organising the following: * Maintenance raised during check-outs and tenancies, allocating jobs to contractors and successfully chasing up works until they are completed. * Arranging tenancy renewals * Arranging check-outs and organising deposit returns * Carrying out regular property inspections * Serving notices & issuing relevant legal documentation * Ensuring rental arrears are kept to a minimum * Checking certifying & uploading invoices * Liaising with developers to ensure snagging inspections are complete Time management and organisation is key. You’ll be managing many houses at once and the ability to prioritise and multitask is essential. We’re an enthusiastic and ambitious team and we need our next property manager to reflect this. This is a great opportunity for someone looking to progress in a career in property. We also offer the opportunity to work to KPIs each month to gain commission. *Experience Required* 1 year property management A good overall education GCSE & above Strong IT skills and Experience in word, excel, internet and general administration essential. Experience with property software would be great, but not essential Confidence in taking phone calls and dealing with tenants, contractors and landlords *Benefits* Market leading software Company laptop & mobile Career progression Start date: As soon as possible Job Type: Full-time *About the company: * North Property Group are one of the few remaining independently owned sales & letting agents in England. Operating from our Leeds City Centre office, our award-winning dynamic team has grown quickly over the past 3 years. Due to recent success within the business and new instructions the company is looking to expand once again. Expected start date: ASAP Job Types: Full-time, Permanent Salary: Competitive Job Types: Full-time, Permanent Additional pay: * Bonus scheme COVID-19 considerations: All first interviews will be via Zoom. The office has Covid precautions in place with partitions, regular cleaning and mask wearing. Experience: * Property Management: 1 year (required) Work remotely: * No

What does a Property Manager do?

A Property Manager oversees the daily operations of a real estate property, ensuring the property is run smoothly and efficiently, and making sure that that the needs of the property owners’ are met. Property Managers may manage a single unit or a group of apartments, houses or buildings in different locations or an estate. They take on a variety of tasks from finding new tenants or buyers to holding property inspections to performing administrative tasks.

Property Managers may also handle undeveloped parcels of land. Commercial Property Managers for example only manage industrial and office buildings, while Residential Property Managers deal with residential buildings. Acquisition Managers deal solely with the sale/purchase of property.

Property Manager skills and qualifications

A successful Property Manager will have the following prerequisite skills and qualifications:

  • Excellent knowledge of the property and real estate market
  • Strong negotiation skills
  • Great management and organisational skills
  • Bachelor’s Degree in Property Management
  • Working knowledge of word-processing tools and other relevant computer software, including Microsoft Office
  • Working knowledge of financial principles
  • Excellent communication skills
  • Ability to work well in a team
  • Ability to work with minimal supervision 

 

Property Manager experience requirements

A Property Manager should have one to two years of experience in the field or in a similar capacity. They need proven experience in dealing with a property’s tenants, handling their inquiries and addressing their complaints. Property Managers should have experience with property valuation, setting rents and paying all government levies. 

A Property Manager with multiple years experience can become a Senior Property Manager. Senior Property Managers deal with the business side of things, including ensuring that the property maximises its profits and maintaining vendor relationships.

 

Property Manager education and training requirements

Typically, a tertiary education is not required for prospective Property Managers. However, it’s good to have a university degree in Real Estate Management or Property Management. Without these degrees, they may enroll in a conversion course with the Institute of Facilities Management or the Royal Institute of Chartered Surveyors.  Other possible training requirements include short courses run by estate agencies, housing associations and property consultancies.

 

Property Manager salary expectations

According to Indeed Salaries, the average salary for a Property Manager in the United Kingdom is £27,598 per year. This figure could be higher or lower based on the city or town in which the job is located. Salary expectations also differ based on the company, years of experience and the value of the assets to be managed.

 

Job description samples for similar positions

If a Property Manager is not quite the role you’re interested in, but you’re looking for something similar, here are some other job description samples for you to consider: 

 

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Property Manager job description FAQs

 

What should I look for in a Property Manager resume?

You should look out for great organisational skills, financial competency and knowledge of the locality in a Property Manager’s resume. You should also check the kind of property they are experienced at managing, their turnover rate and screening process. Another good thing to look out for is their ability to be available and responsive to tenants.

 

What is the difference between a Property Manager and a Facility Manager?

While both individuals manage the building, the Facility Manager represents the tenant’s interest, not the building owner’s interest. Unlike Property Managers, Facility Managers are concerned with the building’s infrastructure and amenities. Facility Managers will work in a building regardless of whether it is being rented or owned by the organisation or individuals occupying it.

 

What are the different types of Property Managers?

Types of Property Managers include Commercial Property Managers, who manage commercial buildings such as office buildings, malls, warehouses and other industrial buildings. There are also Asset Managers, who manage the property and deal with the financial aspect of things. They may value the property, prepare it for sale and look for potential buyers.

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