What does a Records Clerk do?
A Records Clerk maintains information and data in an organisation. They ensure that accurate records are kept and can be accessed when they are needed. Records Clerks prepare files for archiving and handle the digitisation of physical records in a facility. In cases where records have to be destroyed, they also oversee that process. They create and manage file management systems and ensure that changes to all documents are properly recorded.
A Records Clerk can work across several industries including in healthcare, finance, retail, government, technology and education.
Records Clerk skills and qualifications
A successful Records Clerk candidate will have various prerequisite skills and qualifications, a mix of typing and computer skills, thoroughness and patience to perform their duties effectively. Other important skills include:
- Data entry skills
- Excellent written communication skills
- Attention to detail
- Administration and organisational skills
- Working knowledge of relevant word processing tools
- Critical thinking skills
- Ability to work under pressure
- Team spirit
Records Clerk experience requirements
Records Clerk positions usually require one to two years of experience working in record-keeping or data entry positions. This experience can be acquired through internships, apprenticeships or volunteer positions. Mid-level Records Clerks need to have three to five years of experience, while Senior Records Clerks need over five years of experience in the position.
Prior experience in database management with a strong background in file management, change management, physical and digital record-keeping, managing correspondence and bookkeeping may be required. Other experience requirements are determined by the hiring company.
Records Clerk education and training requirements
Typically, there are no minimum education requirements for a Records Clerk position. However, applicants may need to have GCSEs in five subjects, including mathematics, English and business studies. Some employers may require National Vocational Qualifications (NVQ) in administration or related fields at Level 1 or 2, while others provide on-the-job training.
Other possible training requirements include certificate courses and postgraduate training in records and archives management. Additional education and training requirements depend on industry specifications and the hiring company.
Records Clerk salary expectations
According to Indeed Salaries, a Records Clerk in the UK can expect to earn an average salary of £18,765 per year. Salary expectations may vary based on the hiring company and industry, the geographical location of the position, the level of experience required and the educational qualifications of the applicant.
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