Shipping Coordinator Job Description: Top Duties and Qualifications

A Shipping Coordinator, or Warehouse Manager, prepares invoices for customers and informs courier companies about the most efficient shipping routes. Their duties include issuing routing information and shipping instructions to ensure correct and timely deliveries, preparing quotes for customers and negotiating fees with couriers. 

 

Build a Job Description
Are you a Job Seeker? Find Jobs

Shipping Coordinator duties and responsibilities 

The primary responsibilities of a Shipping Coordinator are monitoring and keeping records of the shipped and received goods in a company. Additional key duties and responsibilities of Shipping Coordinators are: 

  • Managing the relationships between shipping merchants and traders and negotiating freight charges 
  • Liaising between clients and shipping companies to resolve any complaints 
  • Preparing shipping quotes for customers and sales reports for the sales management 
  • Supervising the loading and unloading of shipping vessels and executing stevedoring activities 
  • Coordinating warehouse staff to enable effective land-based product shipping 
  • Reviewing orders and processing order changes, returns and cancellations 
  • Determining the most efficient methods of shipping and routes for courier services 
  • Scheduling loads and processing shipping paperwork 

 

Build a Job Description
Are you a Job Seeker? Find Jobs

Shipping Coordinator Job Description Examples:

 

Example 1

About this opportunity

We are the internal recruitment partner for our client, a leading supplier to the Hospitality Industry, working with some well known, prestigious brands.

These are exciting times for the sector and our Client is experiencing growth and increased demand; due to this we are presenting an exciting new opportunity for an experienced and dynamic Shipping Co-ordinator to join a busy, friendly and solutions focused team

As the successful candidate, you will be experienced within a similar role and have some knowledge of import documentation enabling you to check that all paperwork has been completed correctly by your customers in order to ensure a smooth and timely delivery.

You will provide invaluable support to the wider team, and will be an integral part of the whole sales / purchase order process, seeing it through every single stage from beginning to end.

From processing an order and updating systems, to building relationships with supplier, customers and colleagues through to Administration, co-ordinating shipping and successful delivery.

Previous experience and some knowledge in shipping / import etc is a distinct advantage.

If you are interested in a great opportunity to join a passionate, committed and friendly team with an employer of choice - then we want to hear from you NOW!

Who we are looking for:

Successful applicants will be able to demonstrate the following:
  • Previous experience within a similar role with some basic - intermediate knowledge of shipping / logistics / imports.
  • A solution focused individual with the ability to take initiative
  • A highly analytical approach
  • Ability to work effectively in busy and challenging environments
  • Strong communicator with the ability to build relationships
  • Excellent presentation skills
  • Competent Excel user with the ability to produce reports for management

    Why you will like working here:

    We are offering:
  • A competitive salary dependent on skills knowledge and experience
  • Working hours are Monday to Thursday 9am – 5pm with an hour lunch & Fridays 9am – 4.30pm with ½ hour lunch
  • Offices based in Aldermaston
  • Hybrid working arrangement with the requirement of 2/3 days in the office
  • Supportive and friendly team
  • Life Assurance
  • Contributory Pension Scheme

    What are you waiting for? Click “APPLY” now!

    All our vacancies are handled by our internal recruitment team and therefore any unsolicited CV’s and/or Agency Terms of Business will not be accepted.

    Job Types: Full-time, to Friday
    • Show less 
    Show more 

    Example 2

    We are currently looking for an experienced Shipping Coordinator to support our operation in MediaCityUK.

    Shoalter Automation UK Ltd (a HKTV Group Subsidiary) is embarking on an exciting and revolutionary new project. In a world-first, we are set to introduce our first completely Automated Convenience Stores to the UK market and beyond.

    By utilising industry-leading robotics, self-designed machineries, and intelligent software derived from the HKTV Group’s extensive experience, we aim to create a seamless shopping experience set to redefine the industry, while creating opportunities to adapt to the challenges of our times.

    To help realise this dream we are looking for talented individuals to join our company where diversity, equity and inclusion are shared values. We’re committed to maintaining a working environment for every colleague that’s welcoming, respectful and inclusive, with great opportunity for professional growth

    Our ideal candidate has an in depth knowledge of export & logistics.

    Shipping Coordinator Job Description
  • Processing purchase orders with factories
  • planning and arranging international sea/air shipment from start to finish
  • Liaising with all parties involved such as factories, shipping agents, and customers to ensure a smooth shipping process.
  • Monitoring shipments and updating relevant parties accordingly
  • Working with and reviewing shipping documents such as Bill of Ladings, commercial invoices, packing list, certificates of origin, and ensuring that correct paperwork is in place
  • Preparing and submitting necessary documents for customs clearance
  • Working with warehouses to ensure goods are booked into the warehouse correctly
  • Arranging deliveries and collections by road from point A to B
  • Other duties as required by logistics and the shipping department

    Shipping Coordinator Person Requirements
  • Some knowledge of deep-sea imports/shipping
  • Attention to detail
  • Knowledge of Incoterms and cross-trading and preparing Bills of Lading
  • UK shipping experience
  • Understanding of how to ship goods internationally
  • Excellent negotiation skills
  • Excellent organisational skills
  • Excellent written & verbal communication

  • Shoalter Automation is a Direct Employer

    Job Type: Full-time

    Pay: £22,000.00-£25,000.00 per year

    Benefits:
  • Casual dress
  • On-site parking
  • Private dental insurance
  • Private medical insurance
  • Store discounts
    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Salford, M50 2UE: reliably commute or plan to relocate before starting work (preferred)

    Experience:
  • Shipping & receiving: 3 years (preferred)

    Work authorisation:
  • United Kingdom (required)

    Application deadline: ID: VA10
    • Show less 
    Show more 

    Example 3

    About the job

    Gym King was founded in 2015 and has grown from ‘bedroom brand’ to a leading athleisure company with sales of £20m in 2019, available in 1,000 retail stores and online at [website] A highly entrepreneurial business driven as a tight fast moving SME.

    Gym King believes that we are all fighting for something and that something can be achieved with the right mindset and execution; changing our lives for the better forever.

    In May 2021 the business completed a strategic review, leading to a number of initiatives Gym King believes will unlock future growth. The management team believe this investment plan can unlock huge growth developing to annual revenues in excess of £50m within 3 years.

    We believe that it is not just our products which sets us apart but also our people and we have an ambition to build a team of the most talented individuals in our industry. Our shipping and logistics are a key part of our business to ensure we have the right product at the right time.

    The ideal shipping coordinator will be passionate, enthusiastic and hardworking with an eye for detail. The successful candidate will thrive from working in a fast-paced environment and work well under pressure.

    What you will be doing:

    · Chasing, receiving and checking packing lists- flagging any issues to the merchandiser

    · Uploading packing lists to the system

    · Managing shipments and communications with forwarders

    · Liaising with the warehouse/ buying/ merch/ marketing on upcoming deliveries

    · Marking stock as received in the system

    · Updating the supplier update with any changes and flagging changes to merch/buying

    · Attending relevant shipment meetings

    · Ensuring all suppliers adhere/ follow the supplier manual and follow all key account requirements.

    · Raising and tracking supplier fines

    · General admin duties to support Buying & Merch team

    · Uploading lines from range planners to the system

    · Uploading POs to the system and sanity checking all details

    · Adding new lines to the supplier update from Pos

    · Sending/ amending barcode data for suppliers

    What we are looking for:

    · A good understanding of retail, ecommerce or fast-moving business

    · 1-2 years’ experience within merchandising or shipping/ logistics/ warehouse

    · Strong Excel skills

    · Highly numerical and analytical

    · The ability to work part of a larger team

    · Good commercial knowledge

    · The ability to manage and effectively prioritise workload

    Successful people at Gym King…

    · Doers - own it with high energy and make it happen

    · Determined - ‘get back up’ again… and again…

    · Creative - spot opportunities not obvious to the rest

    · Humble - best ideas win and we’re always learning

    · Smart - high IQ and EQ

    · Positive - you can wake up and choose who you’re going to be that day

    Benefits

    · Basic salary of £20,000 - £22,000 pro rata for part time hours dependent upon experience

    · Generous Gym King discount from day 1 of employment

    · Company sick pay (after 1 years service)

    · Pension scheme

    · Free onsite parking

    · Relaxed working environment and casual dress code

    · 2 fully paid staff socials per year

    · Office drinks every Friday afternoon

    Due to the nature of this role, we require cover for core office hours; 09:00-17:00 Monday-Friday. Therefore full time, part time or job share will be considered.

    This role is based at Unit 6 Temple Point, Bullerthorpe Lane, Colton, Leeds LS15 9JL. 2 minutes off the M1 J46.

    Job Types: Full-time, Permanent

    Salary: £20,000.00-£22,000.00 per year

    Benefits:
  • Casual dress
  • Company events
  • Employee discount
  • On-site parking
  • Sick pay
    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Leeds, LS15 9JL: reliably commute or plan to relocate before starting work (required)

    Work authorisation:
  • United Kingdom deadline: 18/06/2022
    • Show less 
    Show more 

    What does a Shipping Coordinator do? 

    Shipping Coordinators oversee the packaging and transportation of goods to the appropriate buyers. They typically work in warehouse offices where they communicate instructions to their crews, plan shipping routes based on the customers’ shipping needs and ensure successful transfer of goods. 

    Shipping Coordinators keep records of the products received and shipped from the company. They can also pack goods in shipping containers and develop a shipping list and mailing labels. Shipping Coordinators are responsible for executing all inbound and outbound shipping services and ensuring that orders are filled correctly.

     

    Shipping Coordinator skills and qualifications 

    Successful Shipping Coordinators have thorough attention to details They multitask easily without omitting important information. Other skills and qualifications that successful Shipping Coordinators possess include: 

    • Excellent verbal and written communication skills and the ability to present information clearly and concisely 
    • Sound understanding of commercial and retail enterprises and their functioning 
    • Excellent organisation, accounting and data analysis skills 
    • Attention to detail and good reasoning skills to spot errors quickly and report them to relevant staff
    • Ability to prepare reports that reflect on findings and recommendations on strategic plans 
    • Customer-oriented mindset and excellent interpersonal skills 
    • Strong negotiation and leadership skills and the ability to lead others 
    • Proficiency with industry-standard computer packages such as Microsoft Excel, Word, Outlook and Quickbooks 

     

    Shipping Coordinator experience requirements

    Most employers typically require Shipping Coordinator job applicants to possess at least three years of experience as Cashiers, Material Handlers, Shipping Coordinators or in other customer-focused roles. Candidates with ample experience in retail management, e-commerce or the shipping industry are often preferred. They also need proven experience in managing a commercial enterprise, performing basic accounting and running logistic management. 

     

    Shipping Coordinator education and training requirements

    A Shipping Coordinator needs a bachelor’s degree in business management, logistics or other related fields. Some employers may hire candidates with A-level GCSEs, but they need post-secondary training and experience to qualify. Applicants must also have an in-depth understanding of industry software such as supply chain management, barcode labelling and enterprise resource planning. 

     

    Shipping Coordinator salary expectations 

    According to Indeed Salaries, the average salary for a Shipping Coordinator is £24,497 per year, but may depend on factors like experience, education, location and company. 

     

    Job description samples for similar positions

    If a Shipping Coordinator is not quite what you’re looking for, here are other job description samples that may fit your needs:

     

    Ready to Hire? Build a Job Description

    Shipping Coordinator job description FAQs

     

    What's the difference between a Shipping Coordinator and Shipping Manager?

    The main difference is that Shipping Coordinators are only responsible for export logistics and execution of shipping services, whilst Shipping Managers can order supplies, track orders and lead and manage staff. Their ultimate duty is to ensure timely, accurate and secure shipping of products. 

     

    What should you look for in a Shipping Coordinator CV?

    A good Shipping Coordinator CV must be easy to read and navigate. Begin by reading the professional summary to find out how the candidate intends to benefit your organisation. The work experience section should ideally have at least three previous working experiences and duties performed in each. Look for candidates who performed similar duties to those in your organisation.

     

    What makes a Shipping Coordinator job description stand out?

    Good Shipping Coordinator job descriptions are clear and concise. They must go into details about the duties and responsibilities of your employees to ensure that candidates can get a good idea about the positions they are applying for. Make sure to mention specific requirements, and include any special instructions on how candidates should apply. 

     

    Who does a Shipping Coordinator report to?

    Shipping Coordinators typically report to Shipping Supervisors, who ensure that all regulations and company policies are followed. Shipping Coordinators can also report to the sales team about inventory shortages and problems. 

    Job Description Examples

    A-C D-H I-L M-P Q-S T-Z
    No search results found

      *Indeed provides this information as a courtesy to users of this site. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance.