Staff Accountant Job Description: Top Duties and Qualifications

A Staff Accountant, or Accounting Technician, is responsible for completing financial reports, bookkeeping and creating budgets. They may also deal with incoming invoices and handle basic accounting tasks such as completing tax returns. Staff Accountants typically provide support to more senior accounting staff such as Certified Accountants or Finance Controllers.

 

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Staff Accountant duties and responsibilities

Staff Accountants working within a large team may have specific responsibilities, such as creating sales reports or dealing with incoming invoices. Some of the typical duties of Staff Accountants include:

  • Creating and checking ledger entries
  • Processing invoices, including entering the details into a database and performing regular checks
  • Checking receipts against expenses and claims and entering the details into the payment system
  • Providing receipts on request
  • Using computerised accounting systems for responding to enquiries and providing data to management
  • Entering data about sales and refunds
  • Completing and submitting VAT returns
  • Processing National Insurance payments
  • Preparing documentation for external auditors

 

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What does a Staff Accountant do?

Staff Accountants usually work within the finance department of an organisation and with basic accounting tasks. They process payments, record financial details, maintain the cash flow and ensure that all transactions are validated. They also work with the accounting team to resolve all financial matters on time, according to regulations and policies.

Staff Accountants may deal directly with clients, service users or suppliers to help resolve issues arising from late or missing payments, process refunds and change or confirm account details.

 

Staff Accountant skills and qualifications

Staff Accountants need excellent arithmetic skills. They are usually computer literate, and they follow set processes accurately. Staff Accountants are also well organised. They can prioritise their workloads effectively and work within tight deadlines such as payment due dates and payroll schedules. A successful Staff Accountants candidate will have certain prerequisite skills and qualifications that may include:

  • A qualification from Associated Chartered Accountant (ACA )or Association of Certified or Chartered Accountant (ACCA)
  • Familiarity with accounting software
  • Excellent problem-solving skills
  • Ability to apply principles of accounting in a fast-paced environment
  • Accurate analytical skills and attention to detail
  • Strong time-management skills and the ability to meet deadlines
  • Excellent written and verbal communication skills

 

Staff Accountant experience requirements

Staff Accountant roles are typically entry-level positions. However, any experience of office work, administration or working within an accounts team is helpful. Experience of managing a budget or basic bookkeeping is beneficial, as is a familiarity with accounting software, databases or customer management systems.

Staff Accountants who have completed vocational training or an accounting apprenticeship may have valuable hands-on experience of working in an accounting role. Other experience requirements vary depending on the position, which may include working with spreadsheets, data entry or customer service.

 

Staff Accountant education and training requirements

Staff Accountants need GCSEs in Maths and English as a minimum. Usually, candidates who have completed an accountancy apprenticeship have a good understanding of the work involved in being a Staff Accountant, which is a plus. The Association of Accounting Technicians (AAT) offers specific training such as a Level Two Foundation Certificate in Accounting. Similarly, the Association of Chartered Certified Accountants (ACCA) offers a course in Foundations in Accountancy. Candidates who have acquired such qualifications may have a better understanding of accounting procedures.

 

Staff Technician salary expectations

 According to Indeed Salaries, the average salary for a Staff Accountant is £35,893 per year. However, the salary may be dependent on experience, location and company policies.

 

Job description samples for similar positions

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Staff Accountant job description FAQs

 

Who does a Staff Accountant report to?

Staff Accountants in large organisations may work in a team, reporting to an Accounting Manager or a Certified Public Accountant. In smaller companies, Staff Accountants report directly to a Senior Accountant, Finance Manager or the Chief Financial Officer.

 

What qualities make a good Staff Accountant?

Staff Accountants are responsible for dealing with money and payments, so they need to be trustworthy and reliable. They also need excellent attention to detail and have a systematic approach to completing their work. Good Staff Accountants can follow instructions and work to established processes. They can work well in a team and contribute to departmental goals.

 

What should you look for in a Staff Accountant CV?

When you review applications for a Staff Accountant role, look for experience in any position that requires numeracy or accounting skills. If a candidate lacks experience in an accounting role, they may have evidence of transferable skills such as filing, data processing, invoicing or compiling reports.

 

What makes a good Staff Accountant job description?

Your Staff Accountant job description should include details of your company culture, your mission or any expansion plans you have coming up to encourage a wide range of candidates to apply. Specify the primary duties involved in the role and any specific requirements in detail. Compelling job descriptions also mention any educational requirements, qualifications or certifications needed.

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