Administrative Assistant

What You’ll Be Doing

In this newly created role, we’re looking for someone who can bring their extensive administrative experience and knowledge to the team. We're looking for someone who enjoys variety, takes pride in attention to detail, and brings energy and positivity to their work.

If you enjoy taking initiative and want to make a meaningful contribution to a growing team, we’d love to hear from you.

As Administration Assistant you will play a key role in the Severnside Security Ltd team by handling day to day administrative tasks to ensure the smooth running of the office. Your role is essential in coordinating team activities, managing documentation and records, and contributing to a positive and professional working environment.

Employee Administration

• Assisting with audits and maintenance of all Employee files
• Assisting with the management and maintenance of the organisations HR platform
• Assisting with new starter onboarding administration
• Assisting with the administrative elements of fleet (vehicle) management
• Assisting with the administration of companywide surveys
• Organising and coordinating monthly team lunches, and supporting with the organisation and running of companywide events
• Preparing, formatting, and distributing company newsletters
• Coordinating the monthly company Excellence Award
• Updating and maintaining internal communication platforms
• Assisting with ad-hoc people projects

Office Administration

• Managing and distributing all post and parcels that come into the office
• Supporting with the administration of shared inboxes, team diaries and meeting coordination where necessary
• Writing and distributing minutes for monthly management meetings
• Ordering and monitoring office consumables and sundries, ensuring supplies are consistently available
• Keeping the office areas clean and tidy and liaising with cleaning company when required
• Managing any incoming overflow phone calls and taking necessary messages

Other Support Tasks

• Supporting the administration of fleet management with parking charges and traffic fines
• Coordinating mobile phone contracts
• Supporting the Senior Leadership Team with client projects from time to time

What You’ll Bring

• Previous experience in an administrative or office based role
• Proficiency with Microsoft Office 365 and confidence using digital systems
• Excellent attention to detail and accuracy in data entry
• Clear, professional communication and excellent phone etiquette
• The ability to manage time, prioritise tasks and meet deadlines
• A calm, organised, and proactive approach to day to day responsibilities

Your Personal Qualities

• Excellent customer service and communication skills
• Reliable and punctual
• Professional approach
• Excellent team player who is respectful and collaborative
• Comfortable working independently and taking initiative
• Professionally curious, always looking for ways to improve systems and processes

Benefits

Salary: £26,000 per annum

Hours: 37.5 hours per week (Monday - Friday)

Location: GL4 Gloucester, onsite working

Employer pension contribution

25 days leave, plus birthday off, plus Bank Holidays

Virtual 24/7 GP cover

Discount vouchers for major brands and employee rewards

Employee recognition scheme

Training and development opportunities

Progression opportunities

Requirements

• Legal right to work in the UK
• Ability to pass a basic DBS check

At Severnside, we’re proud to be an inclusive employer. We welcome applications from suitably qualified individuals from all backgrounds and communities, and are committed to building a team that reflects the people we serve.

This is a fantastic opportunity to play a supporting role in a growing, people focused company where your contribution will be recognised and valued.

Who are we?

Headquartered in Gloucester, Severnside Security Ltd is a leading national provider of fire, security and electrical solutions, with a strong presence across the South and South West of England. We partner closely with local authorities, housing associations and commercial clients, delivering high quality installation, servicing, and 24/7 responsive maintenance.

Established in 1992, our purpose is simple: we exist to make a positive difference in people's lives. We’ve earned a trusted reputation built on exceptional customer service, technical excellence, and genuine care for our clients and partners. We value the strong relationships we’ve built within the communities we serve.

We’re a rapidly growing business with bold ambitions, including becoming one of Gloucestershire’s top 100 companies, and we are looking for passionate people to grow with us. As part of our team, you’ll have access to meaningful development opportunities, career progression, ongoing training, and the chance to make a lasting impact.

How to apply

Click 'Apply now' through Indeed, or alternatively, send your CV and covering letter telling us a little more about yourself, why you’re interested in the role and how your skills match the role requirements to HR@ssecltd.co.uk

Closing date: Midday on Friday 15th August 2025

Interviews will take place between Thursday 21st August and Thursday 28th August 2025.

Job Types: Full-time, Permanent

Pay: £26,000.00 per year

Experience:

• Administrative: 1 year (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person

Application deadline: 15/08/2025