Business Coordinator Apprentice - Carlin Ltd

Job description:

At Carlin Ltd, we support clients across many sectors and industries. We specialise in risk management, team and individual development and document management systems.

Our reputation is based on our technical expertise, the ability to identify and work pragmatically, with business-minded advice and to assist clients in establishing good practice and regulatory compliance. As well as the development and implementation of corporate requirements and organisational culture and change.

Your working week will be varied but typical roles and responsibilities will include:

• Answer phone
• Filing
• Manage clerical admin
• Stationery orders
• Stock controls
• Maintain tracking documents

Health and Safety:

• Supporting the team by preparing paperwork
• Updating “myDocsafe” our inhouse customer portal
• Onboarding new clients
• Processing the safety team paperwork

Training:

• Sourcing/Booking training venues
• Preparing training venues
• Booking courses & inputting training on awarding body systems
• Ordering and chasing certificates
• Sending course-related info to the customer
• Ordering equipment and materials
• Ordering lunch and refreshments
• Preparing for audits and standardisation meetings
• Administrate training process

Carlin Store:

• Processing orders
• Packing/picking items
• Completing the administrative process (receipts/delivery notes etc)

On occasion, the role will require working off-site:

• Promote company values and offer
• Prepare whatever is needed for the offsite event (marketing, paperwork, promotional packs, etc.)

As a small business, we work together to provide a good working environment

(All team members are expected to):

• General housekeeping (empty bins and keep workspace tidy)
• Make tea and coffee

Skills Required:

• Attention to detail
• Good computer skills
• Professional telephone manners
• Problem-solving abilities
• Good communication skills

Personal Qualities:

• Can do attitude
• Clean and tidy
• Ability to work as a team
• Have a good understanding of Microsoft (Ideally ICDL/ECDL level)

Qualifications:

• GCSE Maths and English at 4/C or functional equivalent or ability to work towards

Future Prospects:
Carlin Ltd is always looking for ways to grow and develop our teams and as a company.

Future possibilities include.

• Office senior / manager
• Junior Health and Safety Advisor
• Fire risk assessor / Fire risk specialist
• Assistant auditor
• Accountant / bookkeeper

Things to consider:

• Must be able to commute on a daily basis to employer as well as to Totton College
• This is an office based role within a family business. We all work together sharing ideas to improve practices.

Job Types:
Full-time 35 hours/week

Schedule:

• Monday to Friday: 9.00am - 5.00pm

Other bonuses:

• 20 days paid holiday plus bank holidays
• Birthday off
• NEST Pension scheme (after 3 months)

Apprenticeship Information:

• Level 3 Business Administrator Apprenticeship Standard
• Level 2 Functional Skills in English and maths (if required)

Much of the training will be undertaken "on the job", supported by regular visits from a qualified assessor. There will also be a requirement for you to attend workshops on a regular basis.

NB. This is an apprenticeship position within Carlin Ltd. All applications are being processed via Totton College.

Job Type: Full-time

Pay: From £7.00 per hour

Work days:

• Monday to Friday
• No weekends

Application question(s):

• Why are you interested in this position? Please include what interests you about the job description and the company this apprenticeship position is with.

Work Location: In person

Reference ID: RP01072024