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Events Officer

Thatcham Town Council
Thatcham
From £21,788 a year - Permanent, Part-time

Location

Thatcham

Benefits
Pulled from the full job description

  • Company events
  • Company pension
  • Free parking
  • Health & wellbeing programme
  • On-site parking
  • Sick pay

Full job description

We are seeking an enthusiastic, creative and self-motivated Events Officer to join our team.

PRINCIPLE DUTIES
To work collaboratively with the Events Manager and fellow Events Officer to deliver an exciting and engaging programme of civic and community events throughout the year.

INTRODUCTION
Thatcham Town Council organises a number of small and medium scale community and civic events throughout the year, from fun and entertaining events and arts activity, such as Thatcham Family Fun Day and Thatcham Festival, to more formal and dignified events such as the Remembrance Day Parade.

The Events Officer will play a crucial role in supporting the Events Manager with the events programme, from pre-planning to delivery on the day, and evaluation afterwards.

A flexible approach is essential for this role, especially during peak event periods, as many events take place during evenings or weekends, as well as evening meetings, as required.

Events for 2024:

Thursday 6th June D-Day 80th Anniversary

Sunday 30th June Thatcham Family Fun Day

Thursday 26th August Kids Fest - Town Centre Fun Day

11th - 20th October Thatcham Festival

Sunday 10th November Remembrance Parade

Friday 6th December Warming Up For Christmas, lights switch-on

Saturday 7th December Warming Up For Christmas, market

Sunday 8th December Civic Carol Service

Thatcham Town Council embraces collaboration across all staff and many tasks will involve close teamwork with colleagues.

KEY DUTIES

Community & Civic Events
Collaborate with the Events Manager and fellow Events Officer in theplanning and execution of small and medium scale community and civic events.

Tasks will include, but not limited to:

- Managing specific elements of larger events, as well as the entirety of some smaller stand-alone events (for example: Kids Fest / Civic Carol Service)

- Actively participate in on-site event management, ensuring smooth operations and a positive experience for attendees

- Actively assist in the development of creative event concepts, themes and entertainment ideas

- Identify and co-ordinate the integration of communities and partners into events

- Liaise with vendors, suppliers and community stakeholders to ensure successful event partnerships, seeking best value at all times

- Contribute to post-event evaluations and feedback processes for continual improvement

- Maintain accurate records and databases related to events

Support the Civic Officer with organisation and delivery of Mayoral fundraising and adhoc events and activities

Collaborate with colleagues to develop ideas that promote the town centre economy and deliver resulting one-off / special events and activities

Attend meetings of the Events Committee and Events Working Party, as necessary

Public Relations / Communication
Run engaging marketing and promotional campaigns via a multitude of media, to engage all areas of thecommunity

Facilitate recording and live-streaming of events and activities

Health & Safety
Write and review Risk Assessments for events and activities

On the day of events, conduct Health & Safety inspections and dynamic risk assessments, addressing actions as necessary

Alert the Events Manager of any actions identified and action taken

Job Types: Part-time, Permanent

Pay: From £21,788.00 per year

Expected hours: 30 per week

Benefits:

  • Company events
  • Company pension
  • Free parking
  • Health & wellbeing programme
  • On-site parking
  • Sick pay

Schedule:

  • Monday to Friday

Experience:

  • Event Management: 2 years (required)
  • Marketing: 2 years (required)
  • Administrative: 3 years (required)
  • Health & Safety: 2 years (preferred)

Work Location: In person