HR/ H&S Support Assistant

Job Description

Job title: HR/ Health & Safety Support Assistant

Location: Evenwood, County Durham

Salary: Competitive salary

Hours: Monday to Thursday 08:00-16:30, Friday 08:00-13:00

Position reports to: HR Business Partner with a dotted line to the Group Head of Health & Safety

Main purpose of job:

The postholder will support the HR Business Partner for the site across all elements of the employee lifecycle.

The post holder will support the Group Head of Health & Safety to provide guidance and support to Supervisors and all employees across the full range of Health & Safety work.

Key areas of the job:

HR

Responsibilities across the employment life cycle will include:

Recruitment

• Ensure administration is completed (recruitment forms, references, right to work checks, offer letters, contracts)
• Working with Hiring Managers on job adverts
• Working with the wider group on external job advertisement for the website
• Advertising jobs internally & on relevant job boards

Onboarding

• Supporting the training co-ordinator with new starters induction/training
• Completing post-employment Occupational Health Referrals
• Administering new starter employee benefits
• Setting up new starters on HR system

Policies, processes & procedures

• Working with the HR Business Partner on updating current HR policies, processes & procedures

Employee relations

• Note take in Disciplinary and Grievance meetings
• Work with the HR Business Partner preparing invite letters, evidence packs and outcome letters
• Escalating any issues to the HR Business Partner where necessary

Employee Changes

• Complete relevant paperwork to confirm changes in Employees T&Cs
• Update the HR system

Training

• Co-ordinate training courses working with managers
• Log training & issue certificates

Absence management

• Work with the HR Business Partner to complete Occupational Health referrals
• Work with managers on completing return to work documents
• Monitor the absence phone line and update the HR system
• Work with the HRBP on producing absence reports

Offboarding

• Ensure administration in completed (leaver paperwork, updating employee benefits, updating the HR system)

Other

• Supporting the HR Business Partner with HR communications
• Supporting with general HR enquiries
• Updating company org charts
• Hotel & car booking where necessary
• Checking the Apprentice levy
• Administering eye care vouchers

Health & Safety

• Update/maintain the H&S system
• Occupational Health Surveillance van booking
• Identifying H&S training requirements working with the training co-ordinator
• Participating in H&S meetings
• Completing PPE audits
• Supporting the Group Head of H&S with DSE assessments, accident files & information, gathering data for claims, meeting with insurance companies.
• Supporting the Group Head of H&S with any projects when required

Key requirements

Essential

• Previous experience within a HR/H&S environment
• CIPD Qualification/studying towards or equivalent degree
• Computer literate/proficient in Microsoft 365
• Good administrative skills
• Able to communicate at all levels within the business
• Ability to maintain a high level of confidentiality
• Ability to work as part of a team
• Flexibility/willingness to learn
• Ability to prioritise workload

Desirable

• Previous experience in a manufacturing environment

Job Type: Full-time

Benefits:

• Company pension
• Cycle to work scheme
• Employee discount
• Free parking
• Life insurance
• On-site parking
• Referral programme
• Store discount

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Evenwood: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you able to prove your right to work in the UK?

Experience:

• Human resources: 2 years (preferred)

Licence/Certification:

• CIPD (preferred)

Work Location: In person

Expected start date: 24/06/2024