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Office Administrator

Amalgamate
101 Portman Street, Glasgow G41
£18,000 - £24,000 a year - Part-time

Location

101 Portman Street, Glasgow G41

Benefits
Pulled from the full job description

  • Casual dress
  • Company events
  • Company pension
  • On-site parking
  • Private medical insurance

Full job description

We’re on the hunt for a part-time Office Administrator / Bookkeeper to join the team at our Glasgow office. Amalgamateis vibrant Health & Safety consultancy looking for an intelligent and self‐motivated person who can support our ongoing operations.

This is a part time role of 20 hours per week, with flexibility as to how your hours are arranged. Guidance and training will be provided, but prior knowledge/experience of Health and Safety would be beneficial. The role will include:

  • Monthly reconciliation of the bank.
  • Processing Debtors and Creditors invoices.
  • Chasing of outstanding monies due.
  • Making payments to Creditors
  • Process VAT returns.
  • Job costings for ongoing projects for Health & Safety team.
  • Monthly Payroll and Pension.
  • HR – maintenance of training and documents for staff. Onboarding and Off boarding of staff.
  • invoicing clients, and dealing with debtors.
  • Booking transport and accommodation for consultants’ travel; ordering office supplies.
  • Communicating with clients, allocating tasks to consultants, scheduling appointments, and case monitoring.
  • Proof-reading and formatting of documentation to ensure it is clear, technically accurate and easily understandable.
  • Managing consultant contracts and renewals, maintenance of up to date CVs and records of training/qualifications.
  • Providing general ad-hoc administrative support, e.g. dealing with incoming phone calls and emails, scheduling of appointments, updating and maintaining records on our CRM system.

It is essential that candidates:

  • Have excellent English communication and proof-reading skills;
  • Maintain high levels of accuracy and attention to detail in their written work;
  • Have good IT skills. Competence with Sage accounting software would be particularly useful. Familiarity with Apple software including Pages and Numbers, as well as Microsoft Word and Adobe Acrobat would be beneficial;
  • Are able to organise their work‐load effectively, completing tasks to strict client-led deadlines.

Job Type: Part-time

Salary: £18,000.00-£24,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Company pension
  • On-site parking
  • Private medical insurance

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Glasgow, G41 1EJ: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: Aml_OA230109