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Operations Coordinator

Show Works Ltd
Sunningdale SL5 7QY
£28,000 - £33,000 a year - Full-time

Location

Sunningdale SL5 7QY

Benefits

Pulled from the full job description

  • Company pension
  • Casual dress
  • Company events
  • On-site parking

Full job description

About Us:

Show Works Ltd is production company specialising in theatre, immersive and live events across the UK and globally.
We supply audio, video and lighting both to the dry hire industry, as well as for our own internal projects.

As we grow, our project managers are increasingly pulled away from delivering shows by day-to-day operational admin. We’re now looking to bridge this gap with someone organised, calm under pressure and technically minded to become part of the operational backbone of the company.

The Role:

This is an operations role sitting between our customers, project management and the warehouse

Your job is to help keep company operations running smoothly, making sure hires are booked correctly, logistics are thoroughly planned, equipment is available and paperwork is kept up to date.

You won’t be expected to operate shows or push flight cases (though understanding both helps!).

Key Responsibilities:

Administration

  • Prepare and manage quotes for small dry hire and production jobs
  • Convert enquiries into bookings
  • Process sales orders
  • Handle the operations of last-minute & urgent hire requests

Operations & Logistics

  • Plan deliveries and collections
  • Coordinate vehicle and transport bookings
  • Schedule prep and turnaround time
  • Support Project Managers with internal projects

Resource Management

  • Manage staff & freelance allocation calendars
  • Maintain internal schedules
  • Identify clashes

Stock & Systems

  • Maintain hire database accuracy
  • Track equipment availability, conflicts & shortages
  • Help improve workflow systems and procedures

Finance & Paperwork

  • Raise invoices
  • Fixed asset management
  • Ensure correct paperwork is issued
  • Keep records accurate and up to date

What We’re Looking For:

Essential

  • Highly organised and methodical
  • Good communication skills (phone & email)
  • Able to prioritise multiple tasks under pressure
  • Comfortable making decisions
  • Strong IT literacy

Desirable (but not required)

  • Hire company or venue background
  • Understanding of production equipment
  • Logistics or scheduling experience
  • Experience with rental software systems

Further Details:

40 hours p/w
28 days holiday
TOIL/Overtime (can be flexible)
Pension

Job Type: Full-time

Pay: £28,000.00-£33,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • On-site parking

Work Location: In person