Purchasing & Supply Coordinator

Purchasing & Supply Coordinator

The Company and Department

Dual Pumps is a leading UK importer and distributor of pumps and fluid handling equipment, supplying customers across the agricultural, industrial, municipal, and cleaning sectors. We are also one of the UK’s largest manufacturers of engine-driven pressure washers and power equipment.

We are a well-established, family-run business with a strong reputation for reliability, technical knowledge, and customer service. Many of our suppliers, customers, and employees have worked with us for decades, reflecting the long-term relationships we value throughout the business.

We are looking for a Purchasing & Supply Coordinator to join our Purchasing team and support the smooth day-to-day flow of stock and supplier operations.

The role offers the opportunity to work closely with a wide range of technical products, suppliers, and internal departments within a busy operational environment. For the right candidate, there may be opportunities for progression within the department, along with additional training and development opportunities.

The Purchasing Department

The Purchasing Department is a small, experienced team responsible for maintaining optimal stock levels and product availability through the efficient and accurate management of purchasing activities, supplier communications, and the delivery of goods, while acting as a key supplier contact for product availability and delivery enquiries.

Last year, our three-person Purchasing team placed and processed over 2,300 purchase orders covering more than 6,000 product lines from 92 global suppliers, managing stock with a value of over £10.5 million.

Job Title

Purchasing & Supply Coordinator

Responsible To

Purchasing Manager

Responsible For

No direct reports.

Works closely with:

• Purchasing Manager
• Goods In Team
• Sales Team
• Product Manager
• Operations Team
• Finance Team
• Suppliers

Job Purpose

To support the efficient management of stock purchasing, supplier communications, and order fulfilment across a designated supplier base and product range.

The role is focused on managing purchase orders through to delivery, maintaining product availability, resolving supply issues, and supporting the smooth day-to-day operation of the Purchasing Department.

The role requires a methodical and proactive approach, with a strong focus on accuracy, communication, and follow-through.

The successful candidate will help maintain strong supplier and internal communication while ensuring purchasing processes are completed accurately and efficiently.

Duties & Responsibilities

Purchasing & Supplier Management

• Raise, place, and manage purchase orders for designated suppliers and product ranges.
• Monitor supplier order progress, order confirmations, and delivery schedules.
• Check supplier order confirmations for accuracy, including pricing, quantities, and lead times.
• Proactively liaise with suppliers regarding shortages, delays, discrepancies, and delivery updates.
• Expedite orders where required to support customer demand and stock availability.
• Maintain accurate purchasing records and ERP system data.

Operational Coordination

• Work closely with Goods In, Sales, and Operations teams to ensure smooth flow of products and information.
• Support the accurate booking-in of purchased goods within the ERP system.
• Assist with invoice matching and resolution of pricing or delivery discrepancies.
• Liaise with Finance and suppliers to help resolve invoice queries promptly.
• Investigate and help resolve delivery, stock, pricing, and supplier-related issues.
• Support internal communication regarding incoming stock and supply updates.
• Assist with the management of stock, backorders, and urgent supply requirements.

Operational Support & Continuous Improvement

• Support the smooth day-to-day running of the Purchasing Department.
• Help identify opportunities to improve efficiency and communication within purchasing processes.
• Assist with maintaining accurate purchasing records and departmental procedures.
• Complete routine purchasing administration tasks and maintain accurate departmental records.
• Contribute to continuous improvement initiatives as the department evolves.

Department Support

• Provide operational support to the Purchasing Manager.
• Assist with maintaining supplier records and purchasing documentation.
• Participate in internal Supplier Issue review meetings.
• Participate in supplier meetings, trade shows, or visits where required.
• Support departmental continuity and knowledge sharing initiatives.

Qualifications, Knowledge & Experience

Essential

• Previous experience in a purchasing, supply chain, stock control, or operations administration role.
• Experience managing purchase orders and supplier communications.
• Strong organisational and administrative skills.
• Good working knowledge of Microsoft Office, particularly Excel.
• Experience working with ERP or stock management systems.
• Strong attention to detail and ability to manage multiple priorities.

Desirable

• Experience within distribution, manufacturing, engineering, industrial, or technical product environments.
• Understanding of stock management and supply chain processes.
• Experience contributing to operational or process improvements.
• Qualified in, or working towards, a CIPS qualification or similar. Training support may be available for the right candidate.

Skills, Abilities & Competencies

Essential

• Strong communication and follow-up skills.
• Methodical and process-driven approach to work.
• Ability to investigate and resolve operational issues.
• Good problem-solving ability.
• Ability to work collaboratively across departments.
• Reliable, organised, and proactive approach.

Desirable

• Analytical mindset with good attention to detail.
• Ability to prioritise and manage workload effectively.
• Positive and adaptable approach to changing business needs.

Additional Note

This description is intended to outline the main duties and responsibilities of the role and may be amended to meet the changing needs of the business.

Salary & Benefits

We are offering an annual salary equivalent to an hourly rate of £13.45 to £16.74, depending on skills and experience.

Additional benefits include:

• 24 days annual leave plus Bank Holidays, increasing to 27 days plus Bank Holidays after 3 years' service.
• Company pension scheme with a 5% employer contribution.
• £50,000 life insurance cover.
• Cycle to Work scheme.
• Optional gym membership.
• Friendly and supportive working environment.
• Training and development opportunities for the right candidate.

The role is based at our premises in Melton Mowbray.

Normal working hours are Monday to Friday, 8.30am–5.30pm.

If this role interests you, please send your CV together with a short covering letter explaining why you feel the role would suit you to:

HR@dualpumps.co.uk

Applications close for this role on Friday 22nd May. We will review applicants during w/c 25th May when we will let applicants know whether we would like to invite them to interview.

Pay: £27,976.00-£35,000.00 per year

Benefits:

• Casual dress
• Company pension
• Cycle to work scheme
• Free parking
• Gym membership
• Life insurance
• On-site parking
• Sick pay

Work Location: In person